1. NCRPB Environmental & Social Management System (ESMS)
Bihar Urban Sector Investment Program -- Interim Workshop
NCRPB Environmental & Social Management System (ESMS)

2. Presentation Contents
What is ESMS?
NCRPB : Environmental & Social Policies
ESMS integration in project cycle
ESMS in Project Funding
Project categorization & Basic Requirements
Reporting Mechanisms
Monitoring of EMP Implementation
Milestones & Reporting by IAs

3. What is ESMS?
Environmental & Social Management Systems: Policies, procedures, roles and responsibilities for managing adverse environmental and social impacts / risks due to projects that are financed by NCRPB, and is necessarily a part of the overall management systems ” Developed with assistance of an ADB Technical Assistance, the NCRPB adopted the ESMS in April 2010

4. Benefits of ESMS
Integrate the social & environmental safeguards in the infrastructure projects
Identify and address negative environmental & social impacts in projects funded by NCRPB
Ensure that all projects funded by NCRPB comply with national environmental regulations
Complying with the requirements of Donor / external funding agencies ( like ADB, World Bank, Kfw)
Promote sustainable and environment friendly infrastructure in the National Capital Region

5. ESMS Defines… Safeguards Policies Organizational arrangements
Environmental & Social (involuntary resettlement & indigenous people)
Requirements of National Laws & ADB Safeguard Policy
Policies
NCRPB Environmental Policy
NCRPB Social Policy
Organizational arrangements
Operational Procedures
Screening & Categorization
Project cycle and safeguards interventions / verification
Training & Capacity-building
Monitoring & reporting / ESMS audit procedure
Information disclosure and grievance redressal

6. NCRPB Environmental Policy
“To ensure and enhance effective environmental management practices in all its project funding activities”.
Highlights:
Minimizing negative impacts/risks of its operations to the environment and people
Ensuring that environmental safeguards are adequately integrated into funded projects
Ensuring that compliance to all applicable national & local environmental legislation.
Encouraging & ensuring public participation and information in all stages of projects
Integrating environmental risk into its overall internal risk management analysis
Helps IAs in mainstreaming environmental management in all stages

7. NCRPB Social Policy
“To ensure due adherence to social safeguards in the infrastructure projects funded by NCRPB”.
Highlights :
Avoiding/minimizing involuntary resettlement and impacts on indigenous peoples
Enhancing or restoring the livelihoods of all affected persons relative to pre-project levels
Improving the standard of living of the displaced poor and other vulnerable groups.
Addressing through special efforts to reduce negative impacts on indigenous people
Ensure transparent mechanisms including consultations & active participation of APs
Ensuring that APs benefit from the projects funded to the extent possible
Integrating the RP and IPP with project cycle and completion of compensatory activities before award of civil works

8. Project Cycle & Environmental Safeguards

9. Screening & Environmental Categorization
NCRPB’s Categorization
Description
NCRPB Requirement E1
Significant impacts / eco- sensitive areas
Full EIA E2
Limited impacts
Limited EIA/IEE E3
No impacts
No EIA/IEE

10. ESMS Checklist for Env. Categorization

11. Project Cycle & Social Safeguards

12. Screening & Social Categorization
NCRPB’s Categorization
Description
NCRPB Requirement S1
200 affected population
Resettlement Plan/ indigenous people’s plan S2
<200 affected population
SRP and /or summary note on IP S3
No impacts
No resettlement plan/ indigenous people’s plan

13. Benefits of IEE/EIA Study
Better environmental planning and design of a proposal:
Ensuring compliance with environmental standards
Savings in capital and operating costs:
Reduced time and costs of approvals of development applications
Increased project acceptance by the public:

14. Prepare IEE/EIA Reports
Executive Summary
Policy, Legal, and Administrative Framework
Description of the Project
Description of the Environment (Baseline Data)
Anticipated Environmental Impacts and Mitigation Measures
Analysis of Alternatives
Information Disclosure, Consultation, and Participation
Grievance Redress Mechanism
Environmental Management Plan
Conclusion and Recommendation

15. Environmental Regulations
The Environmental (Protection) Act, 1986
Umbrella legislation providing for the protection of environment in the country
EIA Notification, 2006
Category ‘A’ projects – Requires Clearance from MoEF
Category ’B’ projects – Requires Clearance from State Level Environment Impact Assessment Authority
Environmental & Social Management System of NCRPB
ADB Safeguard Policy Statement 2009
The Coastal Regulation Zone Notification, 1991
Forest (Conservation) Act, 1980
The Wildlife Protection Act, 1972
The Water (Prevention and Control of Pollution) Act, 1974
The Air (Prevention and Control of Pollution) Act, 1981
Other relevant Acts and Rules

16. Mandatory Approvals & Clearances
Project specific
Environmental Clearance
Forest Clearance
Wildlife Clearance
Clearance/NOC from Pollution Control Board
Etc.

17. General Environmental Guidelines
Planning & design stage
Comply with all requirements of relevant national law
Projects must not be located in environmentally sensitive area/archeologically sensitive areas
If work is proposed with the aim of improving the conservation or management of designated sites (sites/structures of archeological/historical), this must only be undertaken: (i) after a comprehensive study and development of management plans and criteria; and (ii) with the direct involvement and approval of national and local bodies responsible for the site.

18. General Environmental Guidelines
Planning & design stage
Comply with the mandatory conditions provided in the consent/clearance.
Adhere to the management measures and parameter monitoring during the construction phase included and agreed in the EMP, if any. Provide periodic progress reports on the EMP implementation.
Establish a mechanism to share environmental information with stakeholders and to address grievances, if any.
In all construction sites, ensure the following good environmental practices: (i) proper dust management through control measures and periodic water sprinkling, (ii) minimum use of fresh water and water recycling to the extent feasible, (iii) discharge of waste water only after it meets the CPCB standards, (iv) minimal generation of noise and working only during authorized hours, (v) proper housekeeping of materials and waste, (vi) disposal of waste only through authorized agencies, (vii) use of relevant PPEs wherever required and (viii) not to use asbestos fibre in the construction site.
Operation stage
Comply with the conditions provided in the consent conditions, if any, as well as the MOEF clearance, if any in the operation stage.
Adhere to the management measures during the operation stage included and agreed in the EMP, if any.

19. EMP Costs Mitigation measures to be covered under the project cost
Mitigation measures to be covered under the contractor cost
All costs to be incurred by Contractor should form part of the contract

20. Monitoring EMP Implementation
IA Should:
Examine the EMP and to jointly work with the contractor on how to make operational the various management measures.
To conduct site visits regularly to assess the environmental performance.
To oversee the work of the contractors on environmental aspects and to advise on how the environmental performance should be maintained / enhanced.
To prepare periodic progress reports on the project’s environmental performance and effectiveness and to submit the same to the project proponent / IA and NCRPB.

21. Monitoring & Reporting
Appraisal of environment & social assessment reports, submitted by IAs, in line with DPR appraisal
Implementation of EMP by IAs as a condition for loan approval/disbursement
Implementation RP/SRP by IA before the signing of contract for civil works
Receipt and review of periodic progress reports submitted by the project proponents / IAs
Conduct select visits to project sites
Provide feedback to the project proponents / IAs on the corrective actions required
For E1 and S1 projects, monitoring to be done by external agencies
Submission to bilateral / multilateral agencies as per their respective requirements

22. ESMS Audit
Independent audit of the ESMS and selected projects (all E1&S1 and 25% of the rest)
Conducted by an external agency on an annual basis
Audit report findings, follow-up and closure of findings through desk review

23. Milestones & Reporting

24. Project Preparation
Project Stage
Reports to be submitted by IAs
Remarks
Feasibility stage
REA checklist
NCRPB will review and classify the project (A/B/C)
Draft IEE / EIA Report
Public consultation & disclosure is must
Detailed Project Report
Final IEE / EIA Report with the Detailed Project Report (DPR)
NCRPB will approve the loan only after approval of IEE/EIA Report
Bidding stage
Bid document
Construction stage EMP should be part of the bid
Award of contract
Contract award letter
Before award of contract:
All mandatory approvals should be in place
All LA and R&R activities (legal & compensatory) should be completed and land should be in possession of IA
Avoid changes in DPR after approval of IEE/EIA Report
Change in DPR require IEE/EIA Report revision & approval PROJECT DELAY
Intimate any unanticipated issues (not reported in IEE/EIA) as and when noticed
NCRPB will advise on course of action – revision of IEE/EIA

25. Project Implementation
Project Stage
Report to be submitted by IAs
Remarks
Pre-Construction -
Provide project sites free of encumbrances to the contractor
Contractor should get all necessary clearances prior to start of work
Establish grievance redress system
Construction
Monthly Progress Report including a section on EMP Implementation
Before 10th of every month
IA/supervision consultant should supervise implementation of EMP
EHS expert should be part of consultant team
Contractor compliance with SPCB consents
Site restoration report on completion of construction
All construction, equipment, workers camp and material etc sites should be restored or improved compared to pre-project conditions
Report to NCRPB any project changes (location, design etc) during construction immediately
Report any new/unanticipated issues (environmental/social) immediately
All new/unanticipated issues should be addressed as advised by NCRPB
Avoid unanticipated impacts by thorough project preparation & consultation
It may derail entire project

26. Thank You

27. Basic Env. Assessment Requirements
NCRPB’s Categorization
MOEFs Categorization
NCRPB Requirement
MoEF
Requirement E1 A
Full EIA
(central level clearance) E2 B1
Limited EIA/IEE
Limited EIA
(state-level clearance) B2 E3
No Category
No EIA/IEE

28. Basic Social Assessment Requirements
NCRPB’s Categorization
NRRP’s
Categorization
NCRPB’s Requirements
NRRP’s Requirements IR IP S1
400 APs in plain areas
200 APs in
tribal / hilly areas RP
IPP
RRP
TDP
>200 & <400 APs in plain areas
>100 & <200 APs in
Adequate
Arrangements S2
200 APs in plain areas
100 APs in
SRP
Summary
Note on IP in project document S3
None
No RP or SRP required
No IPP or Summary Note required