2. Fiscal agent should be the agent that will receive the payment.
Ex. School Name, FFA Alumni Affiliate, etc.
(Remember tax accountability)
All three signatures are required.

3. Grant Payments
½ of the total amount of the grant will be paid at the front end of the grant. (paid when all necessary forms are turned in. It may take 5-6 weeks of turnaround for checks from the CALS business office.)
Second ½ of the grant will be made at the completion of the project when all funds are accounted for on your Expense Summary and all receipts are turned in. A biannual and final reports will still need to completed even if the project has been finished as the impact numbers may change.

4. W-9 Form
Every School must complete a W-9 tax form and turn it in with your Contract.
Checks will not be written until we get this form.
Funds can be direct deposited into the account or you can have checks mailed to you. Checks take longer but you know when you receive funds. Direct deposit funds must be found by bookkeepers. You need to make bookkeepers aware of incoming checks or money into accounts.
If you prefer checks (our preference) you need to complete the top of the Vendor ACH Enrollment Form and write REFUSED across the form and submit to us.

5. School districts with multiple winners need to be scheduled on the same day and possibly at the same locations. We can do them separately but at least on the same day.

6. Biannual Report
All Grantees must complete biannual report even if grant work is complete.
Due Dates of the Biannual Reports is June 30, 2018.
Reports can be sent in prior to the deadline for teachers not working during the summer. Submit before you leave for the summer.
You will be sent a reminder
Must be ON-TIME
We must compile a biannual reports for the overall grant from your information and they are due by the 15th of July.

7. Biannual Reports Include:
Exhibit B (use the Word form on the NC FFA website.)
Complete all portions of the Exhibit B including the section in which you explain your impact numbers
Complete the Impact Table. See the Impact Table Explanation for assistance. Give data for only the lines that apply. You are not expected to have data for all the lines.
Expense summary (even if you did not spend anything). Use the Excel spreadsheet provided on the NC FFA website
Any supporting Documents (new articles, photos, presentations, etc.) If sending pictures include a caption or explanation.
Send copies of all receipts for purchases. Not a price quote or purchase order.
All Documents submitted electronically as attachments in Word or Excel format.
Send to:

8. Saving Word and Excel File Documents
Save and Send as:
School-Document Title – Biannual
Rosewood – Exhibit B – Bi
Northwest Cabarrus –Impact Narrative – Bi
Lakewood – Expense Summary – Bi

9. Submitting Documents Electronically
Save all documents prior to sending.
How to save/label documents:
School Name-Document Type-Biannual/Final Report
Example: Rosewood-Exhibit B-Bi
For Receipts and Pictures – send as PDF files but identify by your school.

10. Grantee is School Name
X all that apply

11. 3. This is where you would explain your impact table numbers.
3. Here is where you will explain your impact table numbers.

16. Final Reports and Requirements
Exhibit B Complete – Use the Final Exhibit B form and the final unduplicated numbers.
Final Expense Summary for the project. Should meet or exceed the total grant amount.
Final Impact Table Narrative is part of Exhibit B. Numbers should be explained as part of the document.
Supporting documents (receipts for all expenses, pictures, news articles, etc.
PowerPoint presentation with a minimum of 20 slides explaining the project from start to finish. Include the use of pictures.

17. PowerPoint Presentations
Include the program name and the title of the project.
Include before, during and after photos
Include students performing work
Include description of the project
Include explanation of the photo/stages of the project.
Professionally done – Will be seen by TTFC members.

18. Signage You will be provided:
(1) Corrugated Lawn Signs with stakes
(2) 8 ½” x 11” Outdoor Stickers
(3) 3” x 5” Outdoor Stickers (if your project demands more of the 3” x 5” stickers let us know.
Signs will be provided at the Check Presentations
Signs should be displayed permanently in locations that can be seen by the public.

19. Grant Changes No Major Grant Changes – Intent
Minor Changes can be made with approval of the Agricultural Education office (Gerald Barlowe).
Do not contact the Tobacco Trust Fund Commission about changes.