1. Baan Business Intelligence Analysis Tools Uninvoiced Receipts
Uninvoiced Receipts Analysis
Baan Business Intelligence Analysis Tools Uninvoiced Receipts
Strategic Systems Group, Inc.
31 May 2002

2. Uninvoiced Receipts Overview
Uninvoiced Receipts Analysis
Uninvoiced Receipts Overview
What is Uninvoiced Receipts Analysis?
Why was this analysis tool developed?
What business problems does it solve?
The Process
The Results
31 May 2002

3. Analysis Tools Uninvoiced Receipts Analysis
A unique analysis tool to
Identify A/P uninvoiced receipts by PO and position
Confirm that transactions flow correctly into and out of the uninvoiced receipts ledger account(s)
Consolidate transaction details to reconcile and research purchase receipt and payment transactions
31 May 2002

4. Uninvoiced Receipts (UIR) History
Uninvoiced Receipts Analysis
Uninvoiced Receipts (UIR) History
Developed in response to a need for a way to analyze the uninvoiced receipts (UIR) ledger account(s)
Limited details are provided showing purchase order transaction flow through to General Ledger for the uninvoiced receipts account(s)
31 May 2002

5. Uninvoiced Receipts Analysis
UIR Reconciliation
Purchase order and position can be identified for uninvoiced receipt amounts
Month-end balances can be recreated after the month-end has past
Posting and mapping errors can be identified
Transaction data is consolidated into a single data source to reduce reconciliation and research time
31 May 2002

6. UIR Reconciliation
This analysis tool can identify uninvoiced receipts for a prior period month-end. It contains unique functionality to ‘go back in time ’ to recreate ending balances for a prior period.
Using the MS Query functions, data is retrieved from the Uninvoiced Receipts table and loaded into Excel. Reconciliation and research tabs provide queries for all the supporting details

7. UIR Record Selection Transactions can be selected and analyzed by:
Uninvoiced Receipts Analysis
UIR Record Selection
Transactions can be selected and analyzed by:
Purchase order and position
Project
Invoice number
Journal and batch
Account number
Supplier
Period
31 May 2002

8. Uninvoiced Receipts Analysis
Record selection is based on:
Uninvoiced receipts ledger account(s)
Beginning and ending periods for analysis
For uninvoiced receipts, this analysis identifies:
Uninvoiced quantities and amounts by PO line and related invoiced quantities and amounts for the PO
PO currency and home currency
Variances by PO line between operational transaction flow and general ledger flow
Transaction flow from PO to Receipts to Accounts Payable to General Ledger
Transaction flow for Project transactions

9. UIR Spreadsheet Consolidates into one data source:
Uninvoiced Receipts Analysis
UIR Spreadsheet
Consolidates into one data source:
Purchase receipt transactions
Accounts Payable transactions
Integration transactions
Identifies:
Operational transaction flow by PO
General ledger flow by PO
31 May 2002

10. Uninvoiced Receipts Data Flow
Uninvoiced Receipts Analysis
Uninvoiced Receipts Data Flow
UninvRcpts
Crystal
Reports
Baan System
RcptHist
POMatching
UIR Database
UninvRcpts
Analysis
Spreadsheet
APDistrib
{or}
SSGBusIntell
ProjFinTrans
IntegTrans
GenLedger
31 May 2002

11. Start with an aged summary

12. Identify the PO and position that make up this amount
Next, analyze the details 

13. Uninvoiced Receipts Spreadsheet
This summary page can be used as journal back-up.
Uninvoiced PO and Pos detail
Detailed analysis tabs
. . . and more

14. Operational Transaction Flow
PO and Pos
Variance between Calculated and Baan balance
Purchase Receipts In
Baan ending balance
A/P Vouchers Out
Calculated ending balance

15. General Ledger Transaction Flow
Transactions In
Variance between Calculated and
Baan ending balance
Transactions Out
Calculated ending balance
Baan ending balance

16. Updating the Analysis Components
Uninvoiced Receipts Analysis
Updating the Analysis Components
Refresh the UninvoicedReceipts database from SSGBusIntell or Baan
Update the parameters in the SystemValues table
Update the UninvoicedReceipts tables
Update the UninvRcptsAnalysis spreadsheet with PO and position details
Run the UIR Aging report
31 May 2002

17. The Results
Easy identification of POs that have been received and not invoiced
Report POs with uninvoiced quantities & amounts showing partial receipts/payments
Link to database using analysis queries for full analysis by PO, project, supplier, plus other elements
Trace transaction flow from receipt to G/L posting

18. Uninvoiced Receipts Analysis
Benefits
Analysis tool that identifies PO transaction detail to support uninvoiced receipts reconciliation
All data for reconciliation contained in a single source to reduce analysis, research & reporting time
User-friendly, Accounting-friendly gateway to the data
Minimal training required for end-user to become productive with this analysis tool
31 May 2002

19. Product Details and Investment
Please contact one of the experts at
Strategic Systems Group, Inc. for more detailed product
information, a live demonstration or investment details.
Strategic Systems Group, Inc (310)