1. FACILITIES MANAGEMENT TIPS
NIFM MEETING 08/16/18
PALATINE LIBRARY
Gregg Szczesny

2. (CMMS) COMPUTERIZED MAINT. MGT SOFTWARE
Helps prioritize work
Empowers workers to plan their day, week, month
Tracks progress/establishes accountability
Helps avoid missed deadlines
Documents results
Archives knowledge
Palatine Library uses Spice Works

3. DOCUMENTATION/RECORD KEEPING
Go Paperless (as much as possible)
Use spreadsheet to track pending and completed projects
Develop a storage system of electronic docs
Follow consistent organizational protocol
Save time with quick retrieval and submissions
Save storage space

4. SHOW VALUE WITH INFORMATION
Keep staff and patrons aware of service, repairs, projects which may affect them
Early notice makes disruptions more tolerable
Make staff and patrons aware of improvements being made

5. Quarterly Reports to Director
Highlight Achievements/Value
Projects Completed
Knowledge Gained
Processes Improved
Expenses reduced/Revenue earned
Archives a record of success

6. Working with Contractors
Set high expectations right away
Plan for success
Establish a no dropping in policy
Use electronic calendar to schedule dates and times of visits
Request written quotes
Ask for ETA for deliverables
Record ETA in calendar
Follow up if no response
Alert contractor of poor performance and provide opportunity to remedy
Recognize outstanding service to encourage positive results

7. Obsolete/Unneeded Equipment
Sell or donate on RAILS
Sell on Obenauf Auction Online site
Donate to other Libraries, Schools, Goodwill, Salvation Army

8. Questions/Comments?