1. Determine Cause of Variances Between Expected and Actual Army G-1 Case
Intermediate Cost Analysis
and Management
12.4

2. People Cost

3. Terminal Learning Objective
Action: Determine Cause of Variances Between Expected and Actual Results
Condition: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors
Standard: With at least 80% accuracy:
Describe information needs for personnel management
Prepare reconciliation for After Action Review

4. Army G-1
Our mission is to develop, manage and execute all manpower and personnel plans, programs and policies — across all Army Components — for the entire Army team.
Our vision for the human resource enterprise is a team of HR professionals dedicated to supporting and empowering Soldiers, Civilians, Families and Veterans worldwide in an era of persistent conflict.
We will recruit, retain and sustain a high quality volunteer force through innovative and effective enterprise solutions.
We will ensure HR readiness of the Total Army across the full spectrum of operations. (emphasis added)

5. $68.5B Army G-1 FY 2011 Military Manpower Appropriation
This pallet times 68 plus!

6. Monthly Military Personnel Review (M2PR)
Monthly meeting to manage and execute
This meeting is chaired by the Army G-1 LTG Bostick and attended by all the principals in personnel and manpower areas
Active Component (MPA)
Reserves (RPA)
National Guard (NGPA)
We will look at the evolution of this meeting towards better cost management and control

7. Monthly Military Personnel Review
August 2009
Monthly Military Personnel Review
Executive Session
Briefing Date
27August 2009
Location 2E477
as of 20 JUL09

8. Purpose
To inform the G-1 on the current status of MILPERS appropriations, crosswalk requirements with resources, and to address available resources to support Manning the Force.
Brief:
Briefed by: DAPE-PRR
as of 20 JUL09

9. M2PR Agenda Opening Remarks Due Outs from last month’s M2PR
Program Assessment Summary
FY09 Appropriation Review
MPA
RPA
NGPA
FY09 Army Force Structure Review
FY09 Program Charts (Amber/Red)
These are the components of military manpower: Active duty, Reserve, and National Guard pay appropriations
Brief:
Briefed by: DAPE-PRR
as of 20 JUL09

10. Assessment
Brief:
Briefed by: DAPE-PRR
as of 20 JUL09

11. Green, amber, and red status assessments
Assessment (Cont.)
Major Components
Green, amber, and red status assessments
Brief:
Briefed by: DAPE-PRR
as of 20 JUL09

12. FY09 MPA Execution AR Brief: Total Requirement = $49.22B
Current Funding = $49.05B
Brief:
Briefed by: SAFM-BUO
as of 20 JUL09 12 12

13. FY09 MPA Execution (Cont.)AR
Total Requirement = $49.22B
Current Funding = $49.05B
What is the story?
Brief:
Briefed by: SAFM-BUO
as of 20 JUL09 13 13

14. FY09 MPA Execution (Cont.)G
Total Requirement = $4.3B
Current Funding = $4.3B
Brief: 
Briefed by: USAR 14

15. FY09 MPA Execution (Cont.)G
Total Requirement = $4.3B
Current Funding = $4.3B
What is the story?
Brief: 
Briefed by: USAR 15

16. FY09 NGPA Execution G Brief: Total Requirement = $8.7B
Current Funding = $8.7B
Brief:
Briefed by: ARNG 16 16

17. FY09 NGPA Execution (Cont.)
Total Requirement = $8.7B
Current Funding = $8.7B
What is the story?
Brief:
Briefed by: ARNG 17 17

18. LTC Mark Gorak
LTC Mark Gorak is the MILPERS Branch Chief in the Plans and Resources Division: G-1
He attended the Cost Management Certificate Course and left with distinct impressions of two critically needed changes
1. Masses of data must be translated into information
2. The AAR is the most important management component
LTC Gorak began changing the culture of the M2PR in conjunction with his boss COL Rahe and the G-1 LTG Bostick

19. LSA #1 Check on Learning Q1. What does M2PR stand for? A1.
Q2. What is the purpose of the review?
A2.
Q1. What does M2PR stand for?
A1. Monthly Military Personnel Review
Q2. What is the purpose of the review?
A2. Inform the G-1 on the status of personnel-related appropriations; address available resources for Manning the Force.

20. LSA #1 Summary
We discussed the Monthly Military Personnel Review (M2PR) brief to the G1 to assess how the resources were being used. The brief is intended to update senior leaders on any variances and give additional guidance if needed.

21. Monthly Military Personnel Review
The following three pages are the MPA, RPA, and NGPA slides from the January 2011 M2PR
Many pages
Thousands of numbers
Break into groups and prepare a summary for LTG Bostick keeping in mind LTC Gorak’s twin goals of
Translating data into information
Setting the stage for an effective after action review
January 2011
Monthly Military Personnel Resources
“M2PR”
Executive Session
Briefing Date
JAN11
Pentagon: 2E477

22. OSD FY10 Annualized CRA Total CRA Allotment thru 4 Mar $22.2B
FY 11 MPA Execution G
Mission
Resources
OSD FY10 Annualized CRA Total
FY10 Base + OCO Funding:
$52.21B
Jan
CRA Allotment thru 4 Mar $22.2B

23. FY 11 NGPA Projected Execution
Mission
Resources
Jan
ARNG
COL Kraft

24. FY 11 RPA Execution G Jan AR COL Fulgham Resources Mission
Current CRA Allotment: $1,956M
Thru 4 Mar 11
FY10 Base + OCO Funding:
$4.58B AR
COL Fulgham
Source: STANFINS

25. Jan M2PR Team Tasks
Prepare one slide summarizing the intelligence input
Prepare one slide summarizing the key issues that G-1 should expect to be answered in the review

26. Group Presentations

27. Monthly Military Personnel Review
Comparison to expectation is a key component of an effective AAR
The following three slides show the same three areas from the previous review in November 2010
Task: Break into teams and analyze Dec YTD and FY11 in comparison to the last plan made in November
November 2010
Monthly Military Personnel Resources
“M2PR”
Executive Session
Briefing Date
NOV10
Pentagon: 2E477
January 2011
Monthly Military Personnel Resources
“M2PR”
Executive Session
Briefing Date
JAN11
Pentagon: 2E477

28. CRA Allotment thru 3 Dec $9.2B
FY 11 MPA Execution G
Mission
Resources
Nov
CRA Allotment thru 3 Dec $9.2B
FY10 Base + OCO Funding:
$52.21B

29. FY 11 NGPA Projected Execution
Mission
Resources
Nov
ARNG
COL Kraft

30. FY 11 RPA Execution G Nov AR COL Fulgham Resources Mission
Current CRA Allotment: $806M
FY10 Base + OCO Funding:
$4.58B AR
COL Fulgham
Source: STANFINS

31. Group Presentations

32. Results Interpret and formulate a hypothesis for each variance
Dec YTD
FY11
current
previous
delta
mpa
12740
12610
(130)
52310
52270
(40)
ngpa
1865
2032
167
8493
8459
(34)
rpa
983
1119
136
4665
total
15588
15761
173
65468
65394
(74)
Interpret and formulate a hypothesis for each variance
What should the G-1 expect from the accountable presenter?

33. Getting the Story: After Action Reconciliation
Case A Case B
Spending
What was Expected $X $X
What was Achieved $X - $20 $X+$20
Delta $ ($20)
Reconciliation Format
Good News Story $ $
Bad News Story ($) ($)
Total Explained $ ($20)

34. Anecdote
The G-1 immediately took steps to include variance analyses like the one you developed
At the next meeting one General Officer expressed surprise at “his” variance.
He said he had never seen it before and couldn’t explain it.
How should the G-1 react?
What should the G-1 expect?

35. Optional Exercise
Break into teams and brainstorm scenarios where this approach could be applied to meetings in which team members currently participate
Pick one and brief it to the class in a slide or two

36. TLO Summary
Action: Determine Cause of Variances Between Expected and Actual Results
Condition: You are training to become an ACE with access to ICAM course handouts, readings, spreadsheet tools, and awareness of Operational Environment (OE) variables and actors
Standard: With at least 80% accuracy:
Describe information needs for personnel management
Prepare reconciliation for After Action Review