1. Commission maritime security inspections: Preparing for inspections
Mihaela BEER, Toms TORIMS
European Commission
Directorate-General for Mobility and Transport Land and maritime security Unit Helsinki, September 2014

2. There are different inspections

3. Reply MS as per agreed timeline
Inspection cycle
Pre-notification
6-week notification
Inspection on the spot
Report 6W
Reply MS 3M – action plan
Further requests by EC
Reply MS as per agreed timeline
File closed
Infringement
Efficiency – Accuracy Consistency

4. Inspection cycle – Preparation
Selecting the team Members and their roles
Assignment of tasks
Preparatory activity Conducting document review
First contact Draft programme - PIQs & checklists
Inspection programme
Activities - Logistic – Language - Safety/security A
"no surprises"
approach policy

5. Inspection cycle – In situ
Opening meeting
Communicating – a no surprises approach
Roles and responsibilities of participants
Collecting and verifying information
Interviews
Observations
Review of documents
Test
Generating observations
Preparing inspection conclusions
Conducting informal oral summary A
"no surprises"
approach policy

6. Reply MS as per agreed timeline
Inspection cycle – Reporting & follow up
Pre-notification
6-week notification
Inspection on the spot
Report 6W
Reply MS 3M – action plan
Further requests by EC
Reply MS as per agreed timeline
File closed
Infringement

7. Member States cooperation (1)
1. confidentiality
2. designating an inspection coordinator
3. timely returning of completed pre- inspection questionnaires
4. confirming inspection programme
5. ensuring that personnel of entity to
be inspected is present

8. Member States cooperation (2)
6. ensuring that all security-related documents are available and accessible
7. logistics
8. ensure full participation in inspection
9. ensure presence of focal point or his/her representative during informal oral summary

9. Member States cooperation (3)
10. Member State reply to inspection report with a reliable action plan
11. implement corrective measures accordingly
12. Member State response to any further request for clarification and supporting evidence

11. Thank you for your attention!