1. Cambridge Case Study Enriching e-Theses Discoverability 10. 17863/CAM
Dr Agustina Martínez García | Peter Sutton-Long
Office of Scholarly Communication |
EThOS-DataCite UK workshop: PIDs for UK Theses
DataCite UK (British Library)
4th December 2017

2. Outline
Project overview, background and roadmap
Thesis submission regulations (before and after)
Challenges and progress
Minting DOIs for theses
Connected systems: enhanced discoverability
Next steps

3. Theses Project Phased replacement of hardcopy only submission process
System to replace manual ingest
Access restrictions
Capture third party copyright and authenticity statements
Integrate with existing thesis approval processes
Development outsourced to external contractor

4. Theses Project: Roadmap
Pilot kick-off
University roll-out
June 2016
Implementation of the new submission system for theses commences
June 2017
Pilot end. Follow-up evaluation and processes refinement
Jan 2017
Roll-out of new submission system for theses and pilot with students begins
Oct 2017
Thesis electronic submission required of all students
New deposit system
Pilot end

5. Theses Project: Background (I)
Expected PhD submissions by calendar year at Cambridge
Year
Number
2018
1,282
2019
1,347
2020
1,296
2021
1,273
2022 64
2023 28
2024 44
Total:
5,334
Source: CamSIS

6. Theses Project: Background (II)
Graduate Students by School (PhD forecast for )
School
Arts & Humanities
552
Biological Sciences
601
Clinical Medicine
812
External
187
Humanities & Social Sciences
1,088
Physical Sciences
1,164
Technology
888
Not yet assigned 42
Total:
5,334
Source: CamSIS

7. Theses Project: Submission Requirements
Before 1st October 2017:
No mandatory digital deposit
Author discretion over embargo
After:
No digital deposit  no graduation
Maximum two-year embargo
Assumption of Open Access
Exemptions possible (in limited cases)
For PhD students

8. Theses Project: Challenges and Progress
Issues with legacy material
DataCite metadata compliance: thorough review and amendment
Embargoes, copyright material, patents
Minted DOIs for all publicly available theses -1,870 (November 2017)

9. Minting DOIs for Theses
Started minting DOIs for repository items in May 2016 (repository upgrade)
Current DOI policy here (for review early 2018)
Some numbers …
DOI Registrations
2016
2017
Total
Last 30 days
4,931
8,933
13,864
2,875
Source: DataCite Statistics

10. Source: DataCite Works API
DOIs by Type
Total number of DOIs: 13,865
~ 5% DOIs for theses as of July 2016 (477 theses)
As of now, theses represent ~13% of the total registered DOIs (1835)
1,870 theses
with DOIS
Source: DataCite Works API

11. Source: DataCite Works API
Thesis DOIs
296
1,186
Theses received via submission form: 328 so far
DOIs minted retrospectively 24/11/2017: 1542
Source: DataCite Works API

12. Connected Systems: Enhanced Discoverability
Thesis submission
Apollo
EThOS
Scholix schema
metadata
DataCite v4
metadata
UKETD_DC
metadata
OAI endpoint for thesis:

13. Enhanced Metadata for Theses
EThOS metadata (uketd_dc)
Updated OAI endpoint, which now exposes
Thesis DOIs; ORCIDs for authors and advisors; embargo information
DataCite metadata
ORCIDs for authors and advisors
Links between theses and supporting datasets are also exposed in ScholeExplorer
Number of theses submitted through the new system: 321
Author ORCIDs: 125
Advisor ORCIDs: 47
Overlap: 43
Totals
Number of theses with Author ORCIDs: 151
Number of theses with advisor ORCIDS: 63
With both: 53

14. Automatic pre-population of ORCIDs for authors and advisors
Next Steps
Automatic pre-population of ORCIDs for authors and advisors
Integration with Symplectic Elements (CRIS system)
Discovery of links between theses and data
Encourage students to submit supporting data into Apollo
Integration with DSpace and using Scholix API

15. Thanks !