1. $150,000 Available to Publish Open Access Articles VT’s OPEN ACCESS SUBVENTION FUND
Welcome.
I AM…, Featured activities in Scholarly Communication intellectual property consulting, VTechWorks, and anything related to OA, and some subject expertise (ag and life sciences, economics, math, legal studies)
Who are you and what is your experience with OA?
Gail McMillan
Director, Scholarly Communication
University Libraries, Virginia Tech
NLI, March 8, 2018
VT OASF for NLI March 2018

2. What is “Open Access”?
Open Access literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.
Gold OA: immediate public access at time of publication, sometimes APCs
Green OA: self-archiving per publisher/journal policies, sometimes temporary embargoes
(“A Very Brief Introduction to Open Access” by Peter Suber
VT OASF for NLI March 2018

3. Open Access Benefits
increasing visibility of research (Wang et al., 201increasing citations counts (Gargouri et al., 2010)
helps build research capacity in developing countries (Chan, Kirsop & Arunachalam, 2005)
decreases financial pressure on academic and research libraries (McGuigan & Russell, 2008)
Increases funders’ impacts--higher return on investment (Tennant et al., 2016), reaching beyond academia to industry and the public
Reduces duplicative efforts
From Strasser C, Khare E. (2017) Estimated effects of implementing an open access policy for grantees at a private foundation. PeerJ 5:e3853
Wang X, Liu C, Mao W, Fang Z The open access advantage considering citation, article usage and social media attention. Scientometrics 103(2):
Gargouri Y, Hajjem C, Larivière V, Gingras Y, Carr L, Brody T, Harnad S Self-Selected or mandated, open access increases citation impact for higher quality research. PLOS ONE 5(10):e13636
Chan L, Kirsop B, Arunachalam S Open access archiving: the fast track to building research capacity in developing countries. Science and Development Network Epub ahead of print Feb
McGuigan G, Russell RD The business of academic publishing. Electronic Journal of Academic and Special Librarianship 9(3):mcguigan_g01
Tennant JP, Waldner F, Jacques DC, Masuzzo P, Collister LB, Hartgerink C The academic, economic and societal impacts of open access: an evidence-based review. F1000Research 5 Article 632
VT OASF for NLI March 2018

4. Reputation Economy in Academia
Publishing models need to change
Libraries promoting change
Hosting
Publishing
Subvention funds
We know that we operate on a REPUTATION ECONOMY IN ACADEMIA – high expectations to publish in scholarly journals.
The more prestigious journals are considered to have a high impact factor, and often have excessively high subscription rates for academic libraries. Library’s collections budget: ~$10 mil. Library spends on serials: ~$8 mil
Libraries are balking at this strain on their budgets and responding in a variety of ways.
One way is by expanding library services to include publishing. Publishing models are changing in light of various factors, including the international open access movement and the expanding federal mandates to make the results of federally funded research available to the public.
Virginia Tech Libraries, with support from the Provost, established the open access subvention fund to help everyone in the university community get their articles published in peer-reviewed scholarly journals. Some of these open access journals charge article processing fees.
VT OASF for NLI March 2018

5. VT’s Open Access Subvention Fund
Article Processing Charges (APCs)
OA journals
All articles are scholarly, peer reviewed
All articles are immediately publicly available
Hybrid OA journals
Some articles are OA
Some subscription-only (pay to access) articles
VT OASF for NLI March 2018

6. Where do subvention funds come from?
Pilot project FY : $24,000/year
Dean of Virginia Tech Libraries
Provost
Vice President for Research
FY 2015: $50,000; FY 2016: $60,000, $86,000
FY 2017: $100,000
FY 2018: $150,000
Pilot project: FY13 – FY14
Administered by University Libraries, Virginia Tech’s Open Access Subvention Fund has increased every year since the first pilot in FY2013 when the Provost, the VP for Research and the Dean of Libraries each contributed $8,000.
VT OASF for NLI March 2018

7. What has the VT OASF supported?
63% awarded with less than 3 months left in FY2018.
VT OASF for NLI March 2018

8. How is the OASF allocated?
Authors have no other source of funding (e.g., no grants from NIH, NSF, Gates, etc.)
$ per article x 2/yr
Max $3000 per author per year
Prorated for multiple VT co-authors
$1500 distributed among the VT co-authors
3 authors of one article subsidized at $500 each
Authors must not have any other sources of funding. OASF is not available for articles resulting from research sponsored by agencies that allow allocations for open access fees like the NIH and NSF.
Support is limited to $ per article and $ per author per year. For papers with multiple Virginia Tech co-authors, the program would still subsidize the same total amount of up to $1,500 per article but it would be prorated among each of the authors for the purposes of calculating amounts towards the annual limit for individuals, for example, 3 Virginia Tech authors would be allocated $500 each.
Some sources of external funding for publication of research results include: Howard Hughes Medical Institute, Rockefeller Foundation, etc.
VT OASF for NLI March 2018

9. Who can you take advantage of the VT subvention fund?
The entire Virginia Tech community
Faculty
Staff
Graduate students
Undergraduate students
Everyone in the Virginia Tech community is eligible--all faculty, staff, graduate, and undergraduate students.
Faculty
P&T AP
Research
Staff
Graduate students and Post docs
Undergraduate students
At least one author must be from VT. Lead author doesn’t have to be from VT and co-authors can be from institutions other than VT
VT OASF for NLI March 2018

10. FY2018 VT OASF Support as of March 5
Who has taken advantage of the OASF so far this FY 2018 as of March 5
Other = instructor, director, lab tech/spec, staff, etc. Only a few in each of these categories
VT OASF for NLI March 2018

11. Requirements for VT OASF Support
Peer-reviewed article accepted for publication in OA or hybrid journal
Publisher practices appropriate code of conduct, e.g., Open Access Scholarly Publishers Association, COPE
Journals registered in an OA directory, such as
Directory of Open Access Journals
SHERPA/RoMEO
Hybrid journal publishers reduce institutional subscriptions
Subvention funds are allocated in order requests received
Invoice received by library within 30 days
How to qualify for funding: Journal's publisher must be a member of the Open Access Scholarly Publishers Association (OASPA), Committee on Publishing ethics, or comply with OASPA's Code of Conduct.
clear contact info
peer-review
editorial or governing board of recognized experts
clear about fees
markets appropriately
clear copyright license
clear instructions
website has high standards
has a means of reporting misconduct
For hybrid OA journals, the publishers must have reduced institutional subscription prices, or plan to reduce prices next year, based on the number of open access publications in the journals.
So far this FY, OASF funded 70% of requests.
Most frequent reason for not funding:
non-qualifying hybrid journals: 62%
other sources of funding: 30%
other: 8% (not immediately OA)
VT OASF for NLI March 2018

12. Request OASF http://guides.lib.vt.edu/c.php?g=716242&p=5097009
Name
Article: title, journal, publisher
PID
Publisher’s fee
Department and college
Funding request
Co-authors, affiliations
Link to journal’s OA policy
VT category (e.g., faculty, graduate student, another university, etc.)
No alternative sources of article support
category: faculty, undergraduate or graduate student, staff,
VT OASF for NLI March 2018

13. Review, vet, prioritize, notify
Applications reviewed by team of librarians
Gail McMillan, fund manager
Funds
Eligibility
Guidelines
notification (10 days)
The online application is sent to a team in University Libraries that reviews applications and vets and prioritizes them based on criteria for eligibility, guidelines, and available funding.
Gail McMillan, fund manager
Leslie O’Brien
Julie Griffin
Philip Young
VT OASF for NLI March 2018

14. Last steps How are APCs paid?
Award to corresponding author includes
Congratulations!
Where to have the invoice sent, or
Proof of payment for reimbursement
Acknowledge VT OASF in your published article
Article added to VTechWorks
Payment
After the OASF application is received and the author is sent notification of approval, the author informs the journal to send an invoice to Virginia Tech Libraries. Or, the author can send proof of APC payment and Libraries will reimburse the department.
VT OASF for NLI March 2018

15. FY18 VT OASF Support to Colleges/Institutes/Centers as of March 5
AS OF OCT. 24
VT OASF for NLI March 2018

16. These are the journals and publishers the VT OASF has fund as of MARCH 5, 2018
VT OASF for NLI March 2018

17. VT Open Access Subvention Fund
7009
Gail McMillan
421 Newman Library
VT OASF for NLI March 2018

18. $55,224.71 available to Publish Open Access Articles VT’s OPEN ACCESS SUBVENTION FUND
Gail McMillan
Director, Scholarly Communication
University Libraries, Virginia Tech
NLI, March 8, 2018
VT OASF for NLI March 2018

19. Finding OA Journals and Publishers
Open access journal directories
Directory of Open Access Journals
SHERPA/RoMEO
ThinkClickSubmit
UlrichsWeb
Open Access Scholarly Publishers Association, COPE
Publisher discounts available to VT authors
Questions?
Feel free to go to the OASF web page and test or complete an application.
Or, perhaps you’d like to see if a journal you’re familiar with is registered in the DOAJ or w/Sherpa/Romeo.
Or, find a new journal through these registries that you may not be familiar with.
VT OASF for NLI March 2018