1. Keeping Your Forms Neat & Organized
Desktop Filler
Keeping Your Forms Neat & Organized

2. Workflow Challenges
Time and money are wasted on purchasing, storing and managing pre-printed forms.
Forms constantly change - must ensure uniformity throughout the facility
Inefficiencies due to forms that are filled out inaccurately or illegibly.
(C) 2013 FabSoft

3. What Is Desktop Filler
FabSoft’s Desktop Filler solution replaces paper forms with electronic ones which allows them to be accessed, filled in and printed directly from the MFP screen or desktop
When completed documents are scanned, they are automatically distributed to printers, fax, and archival systems
(C) 2013 FabSoft

4. How Desktop Filler Helps
Providing convenient, on-demand access to important forms
Securely encrypting documents bit encryption
Ensuring that the most up to date forms are being used facility-wide
Printing forms with accurate and legible information
Enabling automatic document distribution
(C) 2013 FabSoft

5. Benefits of Desktop Filler
Streamline form management and processing
Eliminate costs and time wasted on managing and storing paper documents
Conveniently access and print forms on demand from any MFP or workstation
Secure documents with 512-bit encryption
Guarantee that the most up to date forms are being used throughout the facility
Automatically fill in forms with client information
Remove the potential of errors due to inaccurate and illegible information
Automate distribution of completed forms to printers, fax, and archive systems
Perform searches in order to quickly retrieve specific forms stored in archive systems
(C) 2013 FabSoft

6. Desktop Filler Process: Centralized Access
Users can access all of their forms and packages of forms upon logging in at the MFP or desktop
Accessible forms may vary depending on user or department
DESKTOP
MFP
(C) 2013 FabSoft

7. Desktop Filler Process: Populate & Print
Desktop Filler’s lookup field will quickly look up client information that will be used to fill in form fields
Manually input patient fields as well
Printed forms are populated with client information which eliminates any critical or crucial errors
MFP
(C) 2013 FabSoft

8. Desktop Filler Process: Automatic Distribution
All forms are printed out with barcodes associated with data
Once scanned, document is automatically routed by using the information tied to the barcode
SCAN
(C) 2013 FabSoft

9. Desktop Filler Process: Automatic Distribution (Continued…)
Information that was used to fill in the form fields is archived to the digital archive system
Searches can be performed using this information in order to quickly retrieve the form.
(C) 2013 FabSoft

10. Example Desktop Filler Workflow
A health insurance claim form is needed for the patient to fill out. The receptionist goes to the MFP screen (or the workstation) and selects the form from a drop down list of forms.
After selecting, the receptionist looks up and selects the specific patient’s name from the hospital database or enters the patient’s information manually.
This information is used to automatically fill in the form fields such as name, address, phone, insurance company etc. and the form is then printed.
PRINT
(C) 2013 FabSoft

11. Example Desktop Filler Workflow (CONTINUED…)
As the patient goes through the hospital visit, the rest of the form fields are hand-written and signed accordingly.
The updated form is then scanned. The form is automatically routed via to the Accounts Receivable department, faxed to the patient’s insurance company and archived to the hospital’s document repository (EMR)
SCAN
Insurance Company
Accounts Receivable
Hospital document
repository
(C) 2013 FabSoft