1. “Environment (including climate change)” Theme
Negotiations – Call 2012 – one stage Information Session for Project Coordinators
Andrea Tilche
European Commission
DG Research and Innovation
Head of Unit « Climate change and natural hazards »
18 January 2012
Covent Garden Auditorium

2. Purpose of the today’s meeting
A warm welcome and the compliments to the coordinators of proposals which have been selected in the evaluation
Some important messages to pass
A series of presentations for helping you to arrive in the shortest time and in the most effective way to a grant agreement
Meetings with Project Officers
Meetings with Financial-Legal Officers
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3. Important messages to pass
Our priority target for this year negotiation is to reduce the time-to-grant
Please respect the deadlines very carefully
It is recommended in particular to constitute a negotiation team that may always reply in the shortest time to the Commission
Failure to respect deadlines may lead to closing negotiations and to opening negotiations with the first project in the reserve list
Take profit of today’s meeting to ask clarifications
The Commission services will help you during the process
National Contact Points are as well available to help you
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4. Timetable for Negotiation
Negotiation mandate is the basis of negotiations
Deadlines indicated in negotiation mandate:
31 January 2012: all participants registered through the Unique Registration Facility and supporting documents – also for financial viability check - submitted
15 February 2012: first version of DoW (Annex 1) and GPFs submitted
23 March 2012: end of negotiations and signed GPFs received
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5. Agenda Morning (Covent Garden) Afternoon (21, rue du Champ de Mars)
9:30 – 9:45
Welcome address
9: :05
Scientific and technical aspects of negotiations
10: :45
Administrative and financial aspects of negotiations
10: :15
Coffee break
11: :45
Dissemination and communication aspects
11: :00
Update on IT tools for negotiation
12:00 – 12:30
Questions and answers
13: :00
Lunch at CDMA building
14: :30
Bilateral negotiation meetings with Project Officers
Administrative and financial assistance
Morning (Covent Garden)
Afternoon (21, rue du Champ de Mars)
Metro «Porte de Namur/Naamsepoort»
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