1. THE ROCK COMMUNITY CHURCH VOLUNTEER APPRECIATION COA BRIEF

2. TO DETERMINE:
which venue to use for the TRCC Volunteer Appreciation Banquet

3. RECOMMENDATION
The staff recommends that the Pastors choose Course of Action 2: Host the Volunteer Appreciation Banquet at the church.

4. FACTS & ASSUMPTIONS FACT: ASSUMPTIONS:
The goal is to have as many honorees present as possible
ASSUMPTIONS:
Too high cost could result in cancelation
In the absence of childcare, some parents may opt not to attend
Availability of the church will not be an issue

5. SCREENING CRITERIA
Must be a no cost venue
Must accommodate 185 people

6. EVALUATING CRITERIA A venue which accommodates childcare is better
A venue which holds more people is better
A venue to which it is easier to travel is better

7. COURSES OF ACTION COA 1: The Allen Barn
COA 2: The Rock Community Church
COA 3: Do Not Host Banquet

8. COA 1: The Allen Barn Advantages: Disadvantages:
No Cost to Church (only includes building)
Open space with plenty of parking
Fits at least 185 people
Disadvantages:
Travel distance may keep people from attending
No effective space for childcare to be separate

9. COA 2: The Rock Community Church
Advantages:
No Cost to Church (Only includes building)
Onsite childcare available
Due to closeness, more people may attend
Fits at least 185 people
Disadvantages:
Parking space may be an issue
Building construction may render option unavailable

10. COA 3: Do Not Host Banquet
Advantages:
No Cost to Church (includes all cost)
Disadvantages:
Intent to recognize volunteers is not met

11. Accommodates Childcare1
Handles More People 2
Easy
Access 3
COA
Total Raw/
Total Evaluated
COA 2 3 2 7 1 6 14 2 6
COA 3 2 3 8 2 9 16 3 4
COA 1 1 1 3 3 3 1 2 6

12. RECOMMEND: COA 2: The Rock Community Church

13. Final Notes and Request
There is not much difference in COA 2 and COA1 for feasibility of the execution of the event.
The cost of the caterer and gifts are expected to be the same for COA 2 & COA 1
The Planning Committee would appreciate a final decision by August 16.

14. QUESTIONS ?