1. JVs at Oregon State University
How are JVs used at OSU?

2. JVs at Oregon State University
This presentation provides information about:
Basic JV Guidelines
The Purposes of a JV
JV Types, and
Finding JV Information in Banner

3. Basic JV Guidelines Debits must always equal Credits
Create Debit records first and Credit records last
The Document (aggregate) Total serves as a checksum
Rule Codes tell the system the purpose and type of the JV:
Transactions that do not involve restricted funds use rule code 3JV1
Transactions involving restricted funds like grants, contracts, gifts, and foundation use rule code 3GNT

4. Basic JV Guidelines (continued)
FOAPAL use is determined by the ledger level:
GL transactions – use Fund and Account only
OL transactions – always use Index and Account
Text is required to identify JV purpose and input person’s name and phone number
The Description Line (not the text) displays in the Data Warehouse
A Document Reference # is required for corrections and/or redistributions

5. The Purposes of a JV There are four main purposes for a JV:
Process Internal Transactions
Correct previously processed transactions
Redistribution of charges
Apply Revenue and Internal OSU Charges

6. The Purposes of a JV (continued)
Process Internal Transactions
Accruals and reversals
Inventory Adjustments
Correct previously processed transactions
Index, Account Code, Activity code corrections
Banner source document corrections for processed:
Invoices
Cash Receipts
Automated JV’s

7. The Purposes of a JV (continued)
Redistribution of charges
VISA Procurement card charges to expense
Expenses paid by one index for multiple indexes
Apply Revenue and Internal OSU Charges
Billings from Service Centers, Auxiliaries, and Designated Operations to Departments
Charging other departments for services provided (i.e. copy charges)

8. JV Types
JV types identify the kinds of accounts affected and the institutional scope of the transaction.
There are three primary types of JVs created by user data entry:
OSU only departmental JV
Institutional / Departmental Budget JV
Inter-Institutional JV

9. JV Types (continued) OSU only JV Budget JV Inter-Institutional JV
Department generated
Approval by Departmental authority
Final approval from Business Affairs
Budget JV
Used to transfer budget items
Initiated by OSU College, Budget Office, or OPAA
Inter-Institutional JV
Submitted by Dept on paper form
Processed via Accounts Payable

10. Finding JV Information in Banner
Some of the forms that assist in the JV process:
FGIJVCD Checking JV Completion Status
FGIDOCR Viewing an Approved JV
FOIAPPH Viewing JV Approval History/Status
FOATEXT Text Viewing/Editing
FWRJVLR Print a JV

11. Journal Vouchers at Oregon State University
END
Journal Vouchers at
Oregon State University