1. Download Orders, Shipments and Receipts
Boeing 787 SCMP Training
June 2016
Copyright 2016 Exostar LLC. All Rights Reserved.

2. Download Orders, Shipments and Receipts
The system downloads order data files in zip format that must be unzipped to view.
The system downloads shipment and receipt data files in tab delimited text format.
Preview your data before the download process.
Tip: Because you do not get a preview of what is to be downloaded, we recommend that you save a filter prior to executing a download. Then when you perform the download, apply the saved filter criteria to insure that you download the right information.
Tip: If your search is too broad because you left too many fields blank, your download will time out and fail after ten minutes.

3. Upload/Download Menu per Role
Boeing
Consuming Partner
Providing Partner

4. PP
Downloading Orders
Boeing and Providing Partners Only

5. Downloading Orders PP
On the left navigation tree, go to Upload/Download  Download Orders or Download Orders (Supplier) to access the ‘Search Purchase Orders’ page.
From the type pull down menu, choose Blanket/Discrete PO or Reverse Logistics PO.
Enter your search criteria or Apply a pre-saved filter.
Click the Search to Download button. 2 3 1 4

6. Downloading Orders PP
Click Blanket/Discrete Order Download to see the data with the default format, or click Blanket/Discrete UI Export to see the data with a customized format.
Note: You can set up and save your own download templates by clicking the Configure icon.
Optional, enter Comments to reference your download.
For example, if you execute multiple downloads, entering “last 30 days” then “30-90 days”, will help you to differentiate your downloads.
Click the Next button. 5 6 7

7. ‘Status’ Column Shows Download ProgressPP
Queued means the system is working on other files and will get to your file momentarily.
In Process means the system is still writing the data file.
If the “Queued” or “In Process” status is displayed, the status will automatically update every ten seconds. You can also click the Refresh icon (R) to manually refresh it.
Completed means the system is done writing the data file.
If the "Completed" status is displayed, the file was successfully written on the server.
If the Status column (S) displays a ‘Completed with Errors’ and exclamation point icon, an error occurred in processing the data file. In that case, click the link or icon to view the error details. R S

8. Downloading Data PP Click the File Name to begin the download process.
Click the Save button to copy the file to your computer’s hard drive, or click the Open button to immediately view the file. 1 2

9. Downloading Shipments
All User Roles

10. Downloading Shipments
On the left navigation tree, go to Upload/Download  Download Shipments to access the ‘Search Shipments’ page.
From the type pull down menu, choose ‘Shipment’ or ‘Return Shipment Manifest’.
Enter your search criteria or Apply a pre-saved filter.
Click the Search to Download button. 2 3 1 4

11. Downloading Shipments
Click Shipment Download to see the data with the default format, or click Shipments UI Export to see the data with a customized format.
Note: You can set up and save your own download templates by clicking the Configure icon.
Optional, enter Comments to reference your download.
For example, if you execute multiple downloads, entering “last 30 days” then “ days”, will help you to differentiate your downloads.
Click the Next button. 5 7 6

12. ‘Status’ Column Shows Download Progress
Queued means the system is working on other files and will get to your file momentarily.
In Process means the system is still writing the data file.
If the “Queued” or “In Process” status is displayed, the status will automatically update every ten seconds. You can also click the Refresh icon (R) to manually refresh it.
Completed means the system is done writing the data file.
If the "Completed" status is displayed, the file was successfully written on the server.
If the Status column (S) displays a ‘Completed with Errors’ and exclamation point icon, an error occurred in processing the data file. In that case, click the link or icon to view the error details. R S

13. Downloading Data Click the File Name to begin the download process.
Click the Save button to copy the file to your computer’s hard drive, or click the Open button to immediately view the file. 1 2

14. Downloading Receipts All User Roles
Consuming Partners should also see Goods Receipt Template

15. Downloading Existing Receipts
On the left navigation tree, go to Upload/Download  Download Receipts to access the ‘Search Shipments’ page.
Enter your search criteria or Apply a pre-saved filter.
Click the Search to Download button. 2 1 3

16. Downloading Existing Receipts
Click Receipt Download to see the data with the default format, or click Receipt UI Export to see the data with a customized format.
Note: You can set up and save your own download templates by clicking the Configure icon.
Optional, enter Comments to reference your download.
For example, if you execute multiple downloads, entering “last 30 days” then “30-90 days”, will help you to differentiate your downloads.
Click the Next button. 4 5 6

17. Downloading Existing Receipts
On the ‘Inbox Status’ page, wait for the file status to be ‘Completed’. The screen will refresh every ten seconds, or click the ‘Refresh’ icon to manually refresh it.
Then click on the File Name link.
Select to ‘Open’ or ‘Save’ the file. 8 7

18. ‘Status’ Column Shows Download Progress
Queued means the system is working on other files and will get to your file momentarily.
In Process means the system is still writing the data file.
If the “Queued” or “In Process” status is displayed, the status will automatically update every ten seconds. You can also click the Refresh icon (R) to manually refresh it.
Completed means the system is done writing the data file.
If the "Completed" status is displayed, the file was successfully written on the server.
If the Status column (S) displays a ‘Completed with Errors’ and exclamation point icon, an error occurred in processing the data file. In that case, click the link or icon to view the error details. R S

19. Downloading Data Click the File Name to begin the download process.
Click the Save button to copy the file to your computer’s hard drive, or click the Open button to immediately view the file. 1 2

20. Opening a Tab Delimited Text File in Excel
All User Roles

21. Opening a Tab Delimited Text File in Excel
If you open a text file directly with Microsoft Excel, you may find some of the following bad things occur to your downloaded data:
Leading zeros are dropped, i.e becomes 1234.
Dates in a format = mmddyyyyhhmmss (month day year hour min sec), i.e (Oct. 31, 2016, 12:30:00 pm), get converted into scientific notation and become 1.03E+13.
For uploading, dates must be in the text format = mmddyyyyhhmmss (month day year hour min sec), i.e (Oct. 31, 2016, 12:30:00 pm).
Using the Excel ‘Text Import Wizard’ will resolve the above problems.

22. Opening a Tab Delimited Text File in Excel
In Microsoft Excel, choose File > Open…
From the Files of Type menu, choose Text Files (*prn; *.txt; *csv).
Select the desired text file. 1 3 2

23. Opening a Tab Delimited Text File in Excel
In the ‘Text Import Wizard’, choose Delimited then click Next >.
In step 2, choose Tab then click Next >.
Scroll all the way to the right, hold the Shift key and click the last column.
Make sure that all columns are highlighted.
In step 3, choose Text then click Finish. 6 7 5 4

24. Inbox Status of Previous Downloads and Uploads
All User Roles

25. Inbox Status of Previous Downloads/Uploads
On the left navigation tree, go to Inbox Status.
Click + Job Filter to expand the top section.
Optional, enter your search criteria.
Click the Search button. 2 1 3 4 J
System download files are purged from the ‘Job List’ (J) after three days.

26. Data Extract from Order Item View (List Pages)
All User Roles

27. Data Extract from Order Item View (List Pages)
You can download order item information from the PO, shipment, and goods receipt list pages, plus the collab selector page.
Files downloaded in this manner cannot be modified and uploaded back into SCMP.
If your intent is to edit the data and upload it back into SCMP, use the ‘Upload/Download’ menu options, not this download workflow.
This download capability is similar to and in addition to the export functionality.
‘Download Selected Collabs’ is items per displayed page, so multiple pages = multiple downloads, while ‘Download All Collabs’ is all items on all pages into one file.
500 is the maximum number of records that can be downloaded. 1 1

28. Data Extract from Order Item View (List Pages)
PO and Shipment (Order Item) Downloads:
If the PO or shipment list page (A) is accessed via ‘Summary’ or ‘Search’, and you download order items from that page, you will get one line per item in the downloaded file.
If the PO or shipment list page (B) is accessed via ‘Line Search’, and you download order items from that page, you get all of the order item lines.
In other words, the number of lines that you see in the user interface matches the number of lines you will see in the downloaded file. A B 1 2

29. End – Download Orders, Shipments and Receipts