1. RAFT Year End Close – FY2016 Laura Putz and Jason Galloway
Associate Controllers, HSC Financial Services Division
June 17, 2016

2. YEAR END CLOSE Different from Month End close
Additional Tasks at Year End
Accrual Entries
Completion of Purchase Orders & Invoices
Strict Timelines
Annual Adjustments
By Financial Services Offices
Catastrophic Leave Donation (posted 5/31/16)
Annual Leave Accrual (to post by 6/30/16)
Endowments

3. KEY DEPARTMENT DEADLINES
Item
Deadline
UH A/R transaction information received by Financial Services for processing
6/30/16
By 12:00 PM
Banner NSAR information entered & completed in Banner
Purchasing Change orders submitted to Purchasing
By 3:00 PM
DPEZs and DPIs entered, completed, and approved in Banner for FY 16

4. KEY DEPARTMENT DEADLINES
Item
Deadline
Last day to submit vendor invoices for services to AP for FY16 payment
7/1/16
DPEZs with supporting documentation for FY16 must be received by Financial Services
7/5/16
JVs entered , completed and approved by departments for all FY2016 JVs
PHAREDS completed by departments
P-Card transactions thru 6/30 reallocated in Banner form FWAINVT.
7/11/16

5. KEY State agency DEADLINES
Item
Deadline
State of New Mexico Agency Billings
support due to Contract &Grant Accounting
6/22/2016
support due to Unrestricted Accounting
6/30/2016

6. KEY financial services DEADLINES
Item
Deadline
FY16 DPIs Approved
7/8/16
FY16 Department JVs Approved
FY16 PHAREDS Approved
Final UH Invoices to post
7/11/16
Final UNMMG Invoices to post
Final UNMMG Revenue to post (FOM & SA)
7/13/16
Final SOM Allocation entries
7/14/16

7. HOW HSC UA WILL HELP DPI MARATHON on June 23rd
All DPIs received by 1:00 pm
on 6/23/16 will be reviewed
by end of day on 6/23/16
Limited document pick up
service available - contact
Ben (2-6266) to arrange

8. HOW HSC UA WILL HELP Ability to book material Journal Entries
July 6th to July 15th
Contact Aurelia (2-5460) for assistance
Reconciliation assistance
Contact Terry (2-0865)
Major Problems and Questions
Contact your Accountant
Cynthia (2-3628)
Huihui (2-2080)
Contact John (5-4567) or Laura (2-0160)

9. HOW HSC CGA WILL HELP Ability to book material Journal Entries
July 6th to July 15th
Contact Your Fiscal Monitor
Major Problems and Questions
Contact
Kate (2-8047)
Seta (2-8766)
Contact Jason (2-0163)

10. Questions about the sun setting on Fiscal Year 2016?