1. Wednesday, 9 May 15h00 – 17h00 (Geneva time)
Online Session 2.1: Setting-up Coordination and Planning for Needs Assessment and Analysis
Wednesday, 9 May
15h00 – 17h00 (Geneva time)
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2. Focus of today’s webinar

3. Guest Speakers Ms. Alexandra LAZAU-RATZ Mr. Marcus ELTEN
“Coordination experience from Iraq”
Humanitarian Affairs Officer / Assessment Coordinator
UN Office for the Coordination of Humanitarian Affairs (OCHA), Erbil, Iraq
Skype: alexandra.l.ratz
“Needs assessment and analysis in sudden onset disasters”
Humanitarian Affairs Officer
Needs Assessment and Analysis Section
Assessment, Planning and Monitoring Branch
United Nations Office for the Coordination of Humanitarian Affairs, Geneva, Switzerland
Skype: marcuselten

4. Todays webinar
25 mins: Setting-up Coordination - (Presentation and discussion)
30 mins: Experience from Iraq - Ms. Alexandra Lazau-Ratz (Presentation and discussion)
5 mins: Break
20 mins: Planning
30 mins: Needs assessment and analysis in sudden onset - Mr. Marcus Elten (Presentation and discussion)
5 mins: Summary
Announcements/Reminders

5. Understanding of context and enabling factors

6. Setting-up Coordination: Understanding of context and enabling factors
Understanding of current context

7. Setting-up Coordination: Understanding of context and enabling factors
Coordination structures, understanding the dynamics and stakeholders and decision makers influence

8. Setting-up Coordination: Understanding of context and enabling factors
Understanding of existing information management, assessment and monitoring mechanisms and systems.

9. Establishing coordination

10. Setting-up Coordination: Establishing coordination
Assessment Coordinator or Assessment focal points from Clusters
Assessment Coordinator and Cluster Assessment focal points
(IASC Guidance on Coordinated Assessment 2012, MIRA Guidance 2015 revision)

11. Setting-up Coordination: Establishing coordination
Establishing assessment coordination structure
Inter-Cluster Coordinator (OCHA)
Cluster Coordinators
from different clusters
Assessment and Information Management
working group or Information Management Working Group
(IASC Guidance on Coordinated Assessment 2012)
Inter-Cluster Coordination Group/meeting

12. Determining current state of needs assessments

13. Setting-up Coordination: Determining current state of needs assessments
Before starting the discussion on Coordinated Assessments, try to determine the state of Coordinated Assessment.
Establish Assessment registry and analyze the current assessments gaps.
Use data sharing agreements and protocols to promote sharing of data by partners.

14. Global Assessment Registry

15. Q&A / Discussion
What are the challenges of coordination in your current context or previous experience ?

16. Establishing context specific baseline

17. Planning: Establishing context specific baseline
Exercise (3 minutes)
What is baseline?
One example of baseline?

18. Planning: Establishing context specific baseline
Establish or update Common Operational Dataset (COD’S)

19. Availability of needs & response data and info gaps

20. Planning: Availability of needs and response data
Before Crisis data & info
Before crisis data
In-crisis data
Other CODs
Disaster data
Impact data
Access data 4W
Assessments
Displacement
Common Operational Dataset (COD)
(Core)
Common Operational Dataset (COD)
(Other)

21. ANALYTICAL FRAMEWORK (MIRA)
Planning: Availability of needs and response data
Analytical framework of information categories for secondary and primary data analysis.
Crisis Impact
Operational environment
Scope and scale of crisis
Conditions of affected population
Capacities and response
Humanitarian access
EXAMPLE
Affected people access to aid and aid actors access to people (interference to provide aid, violence again relief agencies, general conditions, population cut off logistically etc.)
Primary Effects (Magnitude, Intensity, range, severity etc.)
People in Need of assistance (How many? Where are they living?)
Aid delivery (population targeted, reached, geographical breakdown, humanitarian actors / 3W)
Secondary Effects:
Vulnerable population groups and risks (age, sex, ethnicity etc. what are the risks)
Population movement (displacement etc.)
Capacity to respond (Government, UN, IO, NGO’s, LNGO’s, Private sector etc.)
Pre- and post disaster, living conditions (survival needs, type of accommodation, assets)
Losses (house, items, livestock etc.)
Security and physical constraints (road block, airports, security advisory/restrictions etc.)
Secondary hazards
Status of basic services (Health, education, electricity, mobile etc.)
Service disruption (water, electricity, mobile etc.)
Damages (basic infrastructure, physical assets etc.)
ANALYTICAL FRAMEWORK (MIRA)
Affected areas (breakdown of affected areas and severity)

22. Localize Coordinated Assessment Strategy

23. Coordinated assessments
Uncoordinated
Multiple assessments
Multiple methodologies
Multiple reports
Not systematically shared
Harmonised (coordinated)
Multiple assessments with common indicators
Various interoperable methodologies
Single or multiple reports
Joint (coordinated)
Common assessment form
Common methodology
Common report
A “coordinated assessment” is an assessment planned and carried out by humanitarian actors in partnership, in order to document the impact of a particular crisis and identify the needs of affected populations. The results of the assessment are shared with the broader humanitarian community. The term “coordinated assessments” includes both joint and harmonised assessments (Operational Guidance for Coordinated Assessment in Humanitarian Crisis, IASC 2012)
CLICK 1: Uncoordinated assessments are the reason why guidance on coordinated assessments was produced. In uncoordinated assessments, data sets are not interoperable, (CLICK 2) and the results can not be used to inform the overall analysis. It is nearly impossible to provide an overview of needs based on uncoordinated assessments, especially at the beginning of an emergency, if assessments reports are not shared or not well documented regarding their location, methods, and data.
CLICK 3: In harmonised assessments, data collection, processing, and analysis is undertaken separately, however the data is sufficiently comparable (due to the use of common operational datasets, key indicators, and geographical and temporal synchronisation) to be compiled into a single database, (CLICK 4) and to be subject to shared analysis.
CLICK 5: Joint assessment: data collection, processing, and analysis form one single and common process among agencies. This leads to a common report. (CLICK 6) This is sometimes also referred to as a ‘common assessment’.
CLICK 7: Such assessments range from inter and intra-cluster/sector joint assessments (e.g. Haiti, Typhoon Yolanda, Pakistan) to intra-cluster assessments (e.g. Education Joint needs assessment in CAR, and lot of others)
Increased coordination
IASC Ops Guidance on Coordinated Assessments 2012

24. Types of assessment In-depth Assessment Initial Assessment
Within 72 hrs of disaster/event
Change in status quo of situation
Significant humanitarian event
Gauge the scale and severity of the crisis
Locate affected populations
Identify key affected sectors and main issues
Rapid Assessment
Within 2 weeks after disaster/event
Change of status quo
Significant humanitarian event
Scope and scale of crisis/disaster
Severity of affected areas
Needs of different population groups
Key priorities of affected population
Identify critical problems
In-depth Assessment
In-stable conditions
project development
programme development
Sector assessments
Precise programmatic information
Generate population stats and forecast
Highlight issues in-depth

25. Q&A / Discussion
Challenges of implementing harmonize assessments and joint assessments?