1. A few tricks to take you beyond the basics of Microsoft Office
GCPS Tech Tips
A few tricks to take you beyond the basics of Microsoft Office
Microsoft Office:
Ungrouping Clip Art

2. OFFICE: Ungrouping Clip Art
Sometimes, when you are putting a piece of Clip Art into your Word, Excel, or PowerPoint document, you might wish there were some way to edit the picture... to take out some part of it. With some types of Clip Art, this is possible using the “Ungroup” command.

3. OFFICE: Ungrouping Clip Art
First, let’s talk about two different types of graphics. On the left above is a Raster graphic. Your computer sees it as a photograph... made up of many tiny dots or pixels. With a Raster graphic, you do not have the “Ungroup” option.

4. OFFICE: Ungrouping Clip Art
Now on the right above, is a Vector graphic. It is a much simpler line drawing. Since it is only made up of lines and shapes... instead of all those little dots... it can be ungrouped and edited.

5. OFFICE: Ungrouping Clip Art
To ungroup a Vector graphic, you use the “Drawing” toolbar. If the “Drawing” toolbar is not showing on your screen, click on “View” at the top of your screen.

6. OFFICE: Ungrouping Clip Art
On the list that drops down, click on “Toolbars.”

7. OFFICE: Ungrouping Clip Art
On the list of toolbars, click on “Drawing.”

8. OFFICE: Ungrouping Clip Art
With the Drawing toolbar displayed, click on “Insert Clip Art.”

9. OFFICE: Ungrouping Clip Art
That will open the
“Insert Clip Art” box. Type in the name of the thing you want a picture of and remove the check marks from all sources except “Clip Art.” Then, when you click on “Search,”

10. OFFICE: Ungrouping Clip Art
Microsoft will provide a selection of pictures. Click on the picture you want, and it will be inserted wherever your cursor was in Word, Excel, or PowerPoint.

11. OFFICE: Ungrouping Clip Art
If you are using the GCPS library of Clip Art, you are ready to ungroup the drawing.
If not...

12. OFFICE: Ungrouping Clip Art
Microsoft may take you through another step or two to change the drawing into one that can be ungrouped.

13. OFFICE: Ungrouping Clip Art
After that, if you right click on the Clip Art, and
look under “Grouping,” you’ll find the command to “Ungroup.” Click on “Ungroup” and you are ready to...

14. OFFICE: Ungrouping Clip Art
grab those little round “handles” of the drawing and drag away the driver’s green helmet or one of the colors of his tires.

15. OFFICE: Ungrouping Clip Art
Once you have rearranged the drawing the way you want it, click “Draw” to open your options. Find “Regroup” and click on it so Microsoft Office can regroup the image you have created.

16. OFFICE: Ungrouping Clip Art
That’s all there is to it. Now, if you would like a copy of the step-by-step directions for Ungrouping Clip Art, just print this last page. Have fun with that Clip Art!
To ungroup a piece of Clip Art:
Open the “Drawing” toolbar:
- Click “View”
- Click “Toolbars”
- Click “Drawing”
On the “Drawing” toolbar,
click “Insert Clip Art”
On the “Insert Clip Art” panel,
- Type in your “Search text”
- Uncheck all media file types
except “Clip Art”
- Click on “Search”
- Click on the picture you want to use
and it will be inserted wherever your
cursor was in Word, Excel, or
PowerPoint.
- If you are using Clip Art from a
source other than the GCPS library
of Clip Art, you may have to go
through a Microsoft step or two to
prep the drawing for ungrouping.
Right click on the Clip Art picture.
- Click on “Grouping”
- Click on “Ungroup”
Use the little round “handles” on the Clip
Art to drag parts of the picture away.
You can also change parts’ colors or
delete them altogether.
To regroup your creation:
- Click on “Draw”
- Click on “Regroup”