1. AN INTRODUCTION TO:
POWERPOINT

2. ORIGINS

3. WHAT IS POWERPOINT? It is a “slide’ based presentation system
Slides can contain:
Text
Pictures
Movies
Diagrams
Sounds

4. SLIDE LAYOUT
Each slide has it’s own basic layout. This is chosen from available “templates” which set the basic “where and what” on each slide
The number of templates available will depend on version – release & “package”
May be able to get more from Microsoft Download Centre

5. LAYOUTS MAY CONTAIN:
Text Areas only

6. LAYOUTS MAY CONTAIN:
Titles + Graphic Areas

7. LAYOUTS MAY CONTAIN:
Mixed Titles, Text & Graphic Areas

8. LAYOUTS MAY CONTAIN:
Miscellaneous layouts

9. ON STARTING A NEW PRESENTATION

10. WHERE DO WE FIND THE TEMPLATES?
Click “Format” & then “Slide Layout”
The templates will appear on the right hand side of the screen

11. WHAT DO WE GET? Each template has working areas pre-defined
To work in an area, click on it – note that the area is then outlined and there are “handles”
The handles let you modify the size of the area on a slide by slide basis

12. A WORK AREA HAS BEEN SELECTED

13. CHANGING THE LAYOUT OF A SLIDE
Clicking a different template changes the layout of the slide showing currently
Remember – if you have added to the slide [text or pictures – changing the layout may affect the work you have done

14. CREATING TEXT Click on a Text box Type required text
Note the Toolbars – basically the same as Word – with some useful additions

15. INSERTING GRAPHICS Two ways: The “Insert” Menu
Shortcut in a Graphic area

16. DESIGN TEMPLATES
Design templates further modify the slide layout by applying a pre-set “cosmetic overlay”.
“Design” & “Layout” interact
If you want the selected design to apply to all slides then use “Master Slide”. If this is the case, it is best to do this first as may affect work done

17. WHERE ARE THEY
Click Format – Slide Design

18. REMEMBER – Selecting a design while in “Normal View” applies the design only to the current slide
Double clicking on a design permits changes to things like colour

19. THE MASTER SLIDE Click View – Master – Slide Master
When the Master Slide is on screen you can apply a design or any other “feature” you want on every slide – such as a logo

20. YOU WILL SEE

21. BACKGROUND
You can adjust the “Background”

22. BACKGROUND
Choose if applies to all slides or just the current slide

23. WHEN A SLIDE IS COMPLETE
Two ways to “insert” a new slide
Slide is inserted immediately after the current one on screen

24. OTHER COMMON USAGE
Slide Transition
Slide Animation

25. SLIDE TRANSITION
Slide Transition is the visual effect as slides change
Transition includes how the slides advance - automatically [including time] or manually
We move to the next slide with NO transition

26. SLIDE TRANSITION
This time we will have a transition effect

27. APPLYING TRANSITION
Click Slide Show – Slide Transition

28. APPLYING TRANSITION
On the right side of the screen you will see this

29. TRANSITION EFFECTS
If “autopreview” [at bottom of transition panel] is checked, clicking an effect shows you what it will look like
Care with effect speed - some effects can be unpleasant if too fast
Note the ability to control how slides advance - manually or automatically. If automatically, may set a time - NOTE: this may be affected by ANIMATION

30. SLIDE ANIMATION Controls how the slide content appears
This slide has NO animation – all the content appeared simultaneously

31. SLIDE ANIMATION Controls how the slide content appears
This slide has animation - this line did not appear until a separate mouse click was given
There was also a visual effect on each slide element [title, lines]

32. BASIC ANIMATION
Click Side Show – Animation Schemes

33. BASIC ANIMATION These are pre-set animation schemes
Only one effect per slide – no speed control
In some cases, the effect differs in different text areas
Main text always line-by-line

34. CUSTOM ANIMATION Fully designed by user
Set up on a slide by slide basis
Deals with each element of the slide individually

35. CUSTOM ANIMATION
The Custom Animation panel appears on the right hand side of the screen
Initially it is blank – no elements have been selected or animated

36. CUSTOM ANIMATION
Each element can have an Entrance, Emphasis & Exit Effect
The example picture on this slide has all three - in this case, they are “triggered” one by one by mouse click
Finally, the slide exits

37. CUSTOM ANIMATION
Here we see the animation list for the preceding slide
Note the colour coding
Green = Entrance
Yellow = Emphasis
Red = Exit
This is only part of the story

38. CUSTOM ANIMATION

39. SOME NOTES
Any slide element that is not “animated” will appear when the slide starts
Elements can be animated in any order desired
Effects have to be in order [must enter before emphasis]
Effects do not have to follow each other

40. ADDING AN EFFECT
Select the element – highlight text or click a picture
Click “add effect”
Click type of effect desired to see list of available effects
Click effect chosen

41. YOU WILL SEE How the effect is started
Motion Path [Direction] – this varies by effect
Effect speed
Effect “menu”

42. EFFECT START OPTIONS
Three options

43. MOTION PATH OPTIONS
Varies by effect

44. SPEED OPTIONS Speed is an important part of effect
Some effects are unpleasant for the viewer if too fast

45. EFFECT MENU
Clicking on the element lets you change the effect selected or remove it [the effect, not the element]

46. EFFECT MENU Click the drop down to see further options
At this point we are only going to look at “timing”
NOTE: timing is only relevant IF effects are happening automatically

47. TIMING We can set a “delay” in seconds
In this example, the element we are working on will take place “after the previous” action and with a time delay
Set the time to allow the viewing needed

48. TIMING
It will be fairly normal – in automatic mode – to put a delay on each element/effect
If – under “transition” – we have set a time for the slide to change automatically then we have to consider the total “delay” time set for elements.
If this is greater than the “transition” time setting, the slide will change immediately the last effect is complete

49. TIMING If the last effect is an “exit” this probably does not matter
BUT if viewing time is still needed then the transition time will need to be increased.
NOTE: This may need to be increased more than expected – this works in a somewhat variable manner

50. FINAL THOUGHTS
Using PowerPoint is not difficult but does need some time and experiment for best results
CAUTION NOTE: Some more complicated effects, when used with larger sized text, can cause a hang up. Change effect to something simpler or reduce text size