1. Roles and Responsibilities COC & District
Beverly Hills unified school district
Measure e Citizen’s oversight committee
March 15, 2018

2. Agenda
Review of Citizen Oversight Committee and District Roles and Responsibilities
BHUSD Capital Program—where are we now?
What tools does the COC need to fulfill its responsibilities more effectively?
Working together to rebuild our schools

3. Roles of the Committee
To inform the public concerning the expenditure of bond revenues;
Actively review and report on proper expenditure of taxpayers’ money for school construction; and
Advise public re: whether District has met California Constitutional requirements.

4. Constitutional requirements
Ensuring bond revenues are expended only for construction, reconstruction, rehabilitation, or replacement of school facilities. (Article XIIIA, Section 1(b)(3) of the California Constitution.)
Ensuring no funds are used for any teacher and administrative salaries or other school operating expenses. (Article XIIIA, Section 1(b)(3)(A) of the California Constitution.)

5. Sources of COC Authority
Education Code Sections
Composition, terms, duties, accountability, reports
COC Bylaws (adopted by the Board)
Scope and purpose, membership, authorized activities, District support, meetings, officers, reports
Powers reserved to the Board of Education

6. Permissible activities of COC
Review annual, independent financial and performance audits performed by an independent consultant.
Inspect school facilities and grounds to ensure that bond revenues are expended in compliance with law.
Review any deferred maintenance proposals or plans.
Review efforts by District to maximize revenues by implementing cost saving measures

7. District Roles & Responsibilities
Powers reserved to the District
Determining how Bond funds are to be spent
Within parameters of the Bond Resolution & Project List
Determining project timing, terms, priorities
Timing for issuance of bonds

8. District assistance to the COC
Board/staff provide technical, administrative assistance to COC
Website information posting
Brown Act agenda and minutes
Financial and progress reports
Submit Financial & Performance Audits at same time as to District
No later than March 31st
Respond to findings, recommendations, concerns expressed in audits within 3 months

9. BHUSD Capital Program: Where are we now?
A mature capital program, 9 years in…
Successes
Horace Mann New Construction & Modernization
Sports Fields multiple sites
Transitional housing installed for modernization
BHHS B1 B2 Abatement & Demolition
Large number of small modernizations at multiple sites
Technology upgrades at all sites

10. BHUSD Capital Program: Where are we now?
A mature capital program 9 years in…
Challenges
Program and staff continuity
Leadership changes, team changes
Changing priorities with false starts, shifting goals
Difficult construction environment—costs!
Schedule delays in starting construction

11. BHUSD Capital Program: Where are we now?
A new team, a renewed commitment
Experienced school district construction professionals
Initiating needed changes to financial systems
Updating schedules, estimates
Poised to begin major construction
BHHS B1 and B2 Seismic & Modernizations
El Rodeo Building Modernizations
Making BHUSD an “owner of choice”

12. What tools does the COC need to fulfill its responsibilities?
Discussion and consideration
Financial reporting—clear, understandable
Capital Program Procedures updates
Updated schedules
Audit responses
Staff support areas
Agendas and backup documentation
Website
Annual Report

13. Working together to rebuild our schools
COC and District commitments
Transparency
Communication
Realistic goals
Focus on changing the culture
Building success, finishing what we start
The new Board Facilities Subcommittee is an example of a commitment to communication and understanding for the Board. The capital program team provides updates and reports in an informal setting with two Board members. This allows discussion and in-depth consideration which leads to better understanding and decisions about projects.