1. Presentation to Portfolio Committee of Home Affairs
Performance Report of the Department for Quarter 2 and Quarter 3 of 2015/ 2016
23 February 2016

2. CONTENT Vision, Mission and Values
DHA Outcomes and Strategic Objectives
Progress against Objectives : July - December
Major Challenges : July - December
Overall Performance APP Targets of Q2 & Q3 (2015/16)
Performance Per Branch
Programme Performance
Budget vs Actual Expenditure as at 31 December 2015
Priorities going forward

3. VISION, MISSION AND VALUES
A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship.
MISSION
The efficient determination and safeguarding of the identity and status of citizens and the management of immigration to ensure security, promote development and fulfill our international obligations.
Continue…….

4. VISION, MISSION AND VALUES
VALUE STATEMENT
The Department of Home Affairs is committed to being:
People-centred and caring.
Patriotic.
Professional and having integrity.
Corruption free and ethical.
Efficient and innovative.
Disciplined and security conscious.

5. DHA OUTCOMES AND STRATEGIC OBJECTIVES
Secured South African citizenship and identity.
Strategic Objectives
All eligible citizens are issued with enabling documents relating to identity and status.
An integrated and digitised National Identity System (NIS) that is secure and contains biometric details of every person recorded on the system.
Continue…….

6. DHA OUTCOMES AND STRATEGIC OBJECTIVES
Secured and responsive immigration system.
Strategic Objectives
Refugees and asylum seekers are managed and documented efficiently.
Movement of persons in and out of the country regulated according to a risk based approach.
Enabling documents issued to foreigners efficiently and securely.
Continue…….

7. DHA OUTCOMES AND STRATEGIC OBJECTIVES
Services to citizens and other clients that are accessible and efficient.
Strategic Objectives
Secure, effective, efficient and accessible service delivery to citizens and immigrants.
Good governance and administration.
Ethical conduct and zero tolerance approach to crime, fraud and corruption.
Collaboration with stakeholders in support of enhanced service delivery and core business objectives.

8. PROGRESS AGAINST OBJECTIVES: JULY- DEC. 2015
IDs (First Issue) were issued within 54 working days.
IDs (Re-Issue) were issued in 47 working days .
During the period July to December 2015, in excess of 14,890,856 travellers were cleared at our Ports of Entry (incoming and outgoing, all nationalities).
Since the rollout of Regulation 6(12) on 1 June 2015, the movement of 639,119 minors were facilitated at our Ports of Entry.
The eMCS (enhanced Movement Control System) was rolled out at seven land ports, namely, Zanzibar, Boesmansnek, Mokopong, Monantsa Pass, Bray, Gemsbok and Makobistad.
Continue…….

9. PROGRESS AGAINST OBJECTIVES: JULY- DEC. 2015
Draft BMA Bill, 2015, was approved by Cabinet for introduction into Parliament.
The Tshidilamolomo Community Crossing Point was officially opened by Minister Gigaba and Minister Batshu the Botswana Minister of Labour and Home Affairs on the 8 December The Community Crossing Point commenced operations on the 9 December 2015.
3145 Illegal foreign nationals were arrested during 688 operations under the banner of Operation Fiela conducted nationally. The top four nationals arrested in the operations: Zimbabweans, Malawians, Basotho and Mozambicans.

10. MAJOR CHALLENGES: JULY - DEC. 2015
CIVIC SERVICES ENVIRONMENT
In terms of birth registration and the ID Smart Card, targets were not fully met
The networks that connect to DHA offices are unreliable and this impacted on services and meeting targets.
Parents still leave hospitals without registering births. The DHA is engaging with the Dept. of Health in this regard.
The LRB process has been replaced by a stricter regime.
A national stakeholders forum will provide support.
Continue…….

11. MAJOR CHALLENGES: JULY - DECEMBER 2015
CIVIC SERVICES ENVIRONMENT
During the review period, the interface between the DHA and Government Printing Work systems failed and a technical solution had to be found. This caused delays.

12. MAJOR CHALLENGES: JULY- DECEMBER 2015
IMMIGRATION ENVIRONMENT
Permitting and visa systems are under development and resources were stretched to accommodate the Zimbabwean Special Dispensation project. This resulted in service delivery standards not being met.
Re-organising resources and the work flows in quarter two has begun to show a marked improvement in throughput and turn-around times.
Continue…….

13. MAJOR CHALLENGES: JULY - DECEMBER 2015
IMMIGRATION ENVIRONMENT
The process for issuing identity and travel documents for refugees has been largely manual and slow. This is being addressed by moving the function to the mainstream civic serves branch where they will be processed using the same systems as any other clients.

14. OVERALL PERFORMANCE APP TARGETS OF Q2 & Q3 (2015/16)
During the second and third quarter, the department has a total of 78 targets planned. The Department achieved a total of 53 targets representing 68% achievement rate and 25(32%) targets were not achieved.
Continue…….

15. OVERALL PERFORMANCE APP TARGETS OF Q2 & Q3 (2015/16)
PROGRAMME 1: Administration
STRATEGIC OBJECTIVES
SUPPORTED BY THE TARGETS
1.2: An integrated and digitised National Identity System (NIS) that is secure and contains biometric details of every person recorded on the system.
3.1 Secure, effective, efficient and accessible service delivery to citizens and immigrants.
3.2 Good governance and administration.
3.3 Ethical conduct and zero tolerance approach to crime, fraud and corruption.
3.4 Collaboration with stakeholders in support of enhanced service delivery and core business objectives.
Continue…….

16. Annual Target Q2 Target Q3 Target
Strategic Objective 1.2: An integrated and digitised National Identity System (NIS) that is secure and contains biometric details of every person recorded on the system
Annual Target
Q2 Target
Q3 Target
Hardware for the development of new Automated Fingerprint Identification System (AFIS) procured in preparation for National Identity System (NIS)
Tender for new AFIS advertised.
Not Achieved
Tender for new AFIS evaluated and awarded.
Actual performance per quarter
SITA together with CSIR are currently developing the concept document and technical design specifications for AFIS. A stabilisation report for HANIS was also finalised.
The “As is status of HANIS” was assessed and documented in preparation of Concept document and technical specifications.

17. Annual Target Q2 Target Q3 Targets
Strategic Objective 1.2 : An integrated and digitised National Identity System (NIS) that is secure and contains biometric details of every person recorded on the system
Annual Target
Q2 Target
Q3 Targets
Phase 2 of EMCS implemented in line with new Immigration Regulations
Undesirable hits management solution developed for EMCS (Prototype).
Achieved
Testing against business requirements and User Acceptance signed off by IMS branch.
Actual performance per quarter
Undesirable hits management solution has been developed for EMCS and currently under testing and fixing of bugs.
Testing against business requirements for Undesirable was done at Beitbridge Border from November 2015; User Acceptance was signed off by IMS branch.

18. Annual Target Q2 Target Q3 Target
Strategic Objective 3.1: Secure, effective, efficient and accessible service delivery to citizens and immigrants
Annual Target
Q2 Target
Q3 Target
350 officials trained on DHA National Certificate: Home Affairs Services (skills
programmes within the Certificate) to improve performance
90 officials trained on DHA National Certificate: Home Affairs Services (skills programmes within the Certificate) to improve performance.
Not Achieved
80 officials trained on DHA National Certificate: Home Affairs Services (skills programmes within the Certificate) to improve performance.
Achieved
Actual performance per quarter
77 Officials trained on skills programmes within the Nat Cert Home Affairs Services. 86% achievement.
170 Officials were trained on skills programmes within the Nat Cert Home Affairs Services. Officials countrywide were trained in the following skills programmes:
Inspectorate: 139.
Asylum Seeker Management: 15.
PM’s & DMO’s : 16.
213% achievement.

19. Annual Target Q2 Target Q3 Target
Strategic Objective 3.1: Secure, effective, efficient and accessible service delivery to citizens and immigrants.
Annual Target
Q2 Target
Q3 Target
250 managers (junior, middle and senior) trained in leadership and management development programmes to improve performance
80 managers (junior, middle and senior) trained in leadership and management development programmes to improve performance.
Achieved
60 managers (junior, middle and senior) trained in leadership and management development programmes to improve performance.
Actual performance per quarter
121 managers, 21 junior, 73 middle and 27 senior managers, trained in leadership and management development programmes.
500 managers, 342 junior, 140 middle and 18 senior managers, were trained in leadership and management development programmes:
Moetapele leadership: 428.
Lean Six Sigma: 15.
Diversity Management: 13.
Innovation Management: 24.
Value-based Leadership: 20.

20. Annual Target Q2 Target Q3 Target
Strategic Objective 3.1: Secure, effective, efficient and accessible service delivery to citizens and immigrants.
Annual Target
Q2 Target
Q3 Target
200 officials in identified front offices and ports of entry trained on Client Relations Improvement and Professionalising Programme
50 officials in identified front offices and ports of entry trained on Client Relations Improvement and Professionalising Programme.
Achieved
Actual performance per quarter
55 officials in identified front offices and ports of entry were trained on the Client Relations Improvement and Professionalising Programme:
15 Cape Town Internal Airport.
10 Cape Town Harbour.
30 Lebombo Land Post.
51 officials in identified front offices and ports of entry were trained on the Client Relations Improvement and Professionalising Programme:
12 Centurion.
16 Alexandra.
23 Randburg.
102% achievement.

21. Annual Target Q2 Target Q3 Target
Strategic Objective 3.1: Secure, effective, efficient and accessible service delivery to citizens and immigrants
Annual Target
Q2 Target
Q3 Target
DHA contact centre solution implemented as per project plan
Systems developed and customized for DHA environment by service provider.
Testing and bug fixing concluded by IS.
Not Achieved
Contact Centre solution implemented - go live of the In-house contact centre.
Actual performance per quarter
Closed tender evaluated and recommendations presented to BAC.
BEC recommendations approved by BAC and DG.
Conditional appointment letter signed by DG and issued to recommended service provider.
Phase one of the project party implemented.
10 computers configured and MS office suite and Presence telephony system installed.10 telephones and headsets installed.
Server room prepared and 1 Server installed and configured.
This target should be achieved by 31 March 2016 (Quarter 4).

22. Annual Target Q2 Target Q3 Target
Strategic Objective 3.2: Good governance and administration
Annual Target
Q2 Target
Q3 Target
In-Year Monitoring reports submitted to National Treasury by the 15th of each month
In-Year Monitoring reports (IMY) submitted to National Treasury by the 15th of each month.
Achieved
In-Year Monitoring reports submitted to National Treasury by the 15th of each month.
Actual performance per quarter
IYM reports for July, Aug and Sept were submitted by the 15th of each month.
IYM reports were submitted by the 15th of each month.
The submission date for IYM reports are as follows:
Oct – 13 Nov.
Nov – 15 Dec.
Dec – 15 Jan.

23. Annual Target Q2 Target Actual
Strategic Objective 3.2: Good governance and administration
Annual Target
Q2 Target
Actual
Annual Report tabled in Parliament by 30 September annually
Annual Report tabled in Parliament by 30 September 2015.
Achieved

24. Annual Target Q2 Target Q3 Target
Strategic Objective 3.2 : Good governance and administration
Annual Target
Q2 Target
Q3 Target
3 DHA 2014/15 and 1 DHA 2013/14 quarterly performance reports verified and approved by EXCO and signed by the DG within 60 days after each quarter.
1 DHA 2015/16 quarterly performance reports.
Verified and approved by EXCO and signed by the DG within 60 days after each quarter.
Achieved
Actual performance per quarter
DHA quarter (1) 2015/16 performance report was verified and approved by EXCO and submitted to National Treasury and DPME as prescribed.
DHA quarter (2) 2015/16 performance report was verified and approved by EXCO and submitted to National Treasury and DPME as prescribed.

25. Annual Target Q2 Target Q3 Target
Strategic Objective 3.2: Good governance and administration
Annual Target
Q2 Target
Q3 Target
Vacancy rate maintained at 10% or below by 31 March 2016
Vacancy rate maintained at 10% or below.
Achieved
Actual performance per quarter
Departmental vacancy rate recorded at :
31 July 2015: 6.2%
31 August 2015: 6.7%
30 September 2015: 6.84%
Departmental vacancy rate at:
31 October 2015: 8.5%
30 November 2015: 8.6%
31 December 2015: 8.5%

26. Annual Target Q2 Target Q3 Target
Strategic Objective 3.3: Ethical conduct and zero tolerance approach to crime, fraud and corruption.
Annual Target
Q2 Target
Q3 Target
20 of awareness initiatives on ethics, fraud prevention and counter corruption conducted
10 Awareness interventions conducted and report signed off by DDG: Counter Corruption and Security Services.
Achieved
5 Awareness interventions conducted and report signed off by DDG: Counter Corruption and Security Services.
Actual performance per quarter
10 Awareness interventions conducted and report signed off by DDG: Counter Corruption and Security Services.
13 Awareness interventions conducted and report signed off by DDG: Counter Corruption and Security Services.

27. Annual Target Q2 Target Q3 Target
Strategic Objective 3.3: Ethical conduct and zero tolerance approach to crime, fraud and corruption
Annual Target
Q2 Target
Q3 Target
62 % of reported case investigations finalised within 90 working days
62 % of reported case investigations finalised within 90 working days.
Achieved
Not Achieved
Actual performance per quarter
86% of reported cases investigated and finalised within 90 working days. 9 Arrests.
59% of reported cases investigated and finalised within 90 working days.
The annual target should be achieved.

28. Annual Target Q2 Target Q3 Target
Strategic Objective 3.3: Ethical conduct and zero tolerance approach to crime, fraud and corruption.
Annual Target
Q2 Target
Q3 Target
80 Threats and Risk Assessments (TRAs) conducted in accordance with the requirements of Minimum Information- (MISS) and / or Physical Security Standards (MPSS)
20 Threats and Risk Assessments (TRAs) conducted in accordance with the requirements of Minimum Information- (MISS) and / or Physical Security Standards (MPSS).
Achieved
Actual performance per quarter
22 Threat and Risk Assessments(TRAs)
conducted in accordance with the requirements of Minimum Information- (MISS) and / or Physical Security Standards (MPSS).
23 Threat and Risk Assessments(TRAs) conducted in accordance with the requirements of Minimum Information- (MISS) and / or Physical Security Standards (MPSS).

29. Annual Target Q2 Target Q3 Target
Strategic Objective 3.3 Ethical conduct and zero tolerance approach to crime, fraud and corruption.
Annual Target
Q2 Target
Q3 Target
980 vetting fieldwork investigations finalised and referred to State Security Agency (SSA)
258 vetting fieldwork investigations finalised and referred to State Security Agency (SSA).
Achieved
232 vetting fieldwork investigations finalised and referred to State Security Agency (SSA).
Actual performance per quarter
339 Vetting fieldwork investigations finalised and submitted to State Security Agency (SSA).
234 Vetting fieldwork investigations finalised and submitted to State Security Agency (SSA).

30. Annual Target Q2 Target Q3 Target
Strategic Objective 3.4: Collaboration with stakeholders in support of enhanced service delivery and core business objectives.
Annual Target
Q2 Target
Q3 Target
Communication Strategy and action plan implemented with a focus on:
Corporate Communication
Services
3 publications of Ministerial Home Affairs Today produced.
Achieved
Actual performance per quarter
6 publications of Ministerial Home Affairs Today produced.
Communication Strategy and action plan implemented cont
2 publications of Notes from the DG’s Desk produced.
2 publications of Notes from the DG’s desk were produced.
2 publications of Notes from the DG’s Desk were produced.

31. Annual Target Q2 Target Q3 Target
Strategic Objective 3.4: Collaboration with stakeholders in support of enhanced service delivery and core business objectives
Annual Target
Q2 Target
Q3 Target
Communication Strategy and action plan implemented with a focus on:
Corporate Communication
Services
1 publication of Ikhaya (internal newsletter – printed) produced.
Achieved
Actual performance per quarter
1 publication of Ikhaya was produced.

32. Annual Target Q2 Target Q3 Target
Strategic Objective 3.4: Collaboration with stakeholders in support of enhanced service delivery and core business objectives
Annual Target
Q2 Target
Q3 Target
Communication strategy and action plan implemented with a focus on:
• Media Relations
3 media briefings organised.
Achieved
Actual performance per quarter
6 media briefings were organised and 2 media statements issued.
7 media briefings were organised.

33. Annual Target Q2 Target Q3 Target
Strategic Objective 3.4: Collaboration with stakeholders in support of enhanced service delivery and core business objectives
Annual Target
Q2 Target
Q3 Target
Communication strategy and action plan implemented with a focus on:
Public Awareness Engagement.
3 Ministerial/ departmental Izimbizo organised.
Achieved
2 Ministerial/ departmental Izimbizo organised.
Actual performance per quarter
5 Ministerial/Departmental Izimbizos/ public engagements were organised.
3 Ministerial outreach events were organised.

34. PROGRAMME 2: Citizen Affairs
STRATEGIC OBJECTIVES
SUPPORTED BY THE TARGETS
All eligible citizens are issued with enabling documents relating to identity and status.
An integrated and digitised National Identity System that is secure and contains biometric details of every person recorded on the system.

35. Annual Target Q2 Target Q3 Target
Strategic Objective 1.1: All eligible citizens are issued with enabling documents relating to identity and status
Annual Target
Q2 Target
Q3 Target
Births registered within 30 calendar days
births registered within 30 calendar days.
Not Achieved
births registered within 30 calendar days.
Actual performance per quarter
births were registered within 30 calendar days during the review period.
births were registered within 30 calendar days during the review period.

36. Birth Registration: April – September 2015

37. Annual Target Q2 Target Q3 Target
Strategic Objective 1.1: All eligible citizens are issued with enabling documents relating to identity and status
Annual Target
Q2 Target
Q3 Target
2.2 million smart ID cards issued to citizens 16 years of age and above
smart ID cards issued to citizens 16 years of age and above.
Not Achieved
smart ID cards issued to citizens 16 years of age and above.
Actual performance per quarter
ID Smart cards were issued to citizens 16 years of age and above.
ID Smart cards were issued to citizens 16 years of age and above.

38. OVERALL PERFORMANCE OF ID CARD

39. Annual Target Q2 Target Q3 Target
Strategic Objective 1.1: All eligible citizens are issued with enabling documents relating to identity and status.
Annual Target
Q2 Target
Q3 Target
90% of IDs (First issues) issued within 54working days for applications collected and processed within the RSA (from date of receipt of application until ID is scanned at office of application)
90% of IDs (First issues) issued within 54 working days for applications collected and processed within the RSA.
Achieved
90% IDs (First issues) issued within 54 working days for applications collected and processed within the RSA.
Actual performance per quarter
IDs (First Issue) were issued within 54 working days = 92,2% and above. The total number of IDs (First Issues) issued during the review period was
IDs (First Issue) were issued within 54 working days = 95.5% and above. The total number of IDs (First Issues) issued during the review period was

40. Annual Target Q2 Target Q3 Target
Strategic Objective 1.1: All eligible citizens are issued with enabling documents relating to identity and status.
Annual Target
Q2 Target
Q3 Target
90% of IDs (First issues) issued within 54working days for applications collected and processed within the RSA (from date of receipt of application until ID is scanned at office of application)
95% of IDs (Re-issues) issued within 47 working days for applications collected and processed within the RSA.
Achieved
Actual performance per quarter
IDs (Re-Issue) were issued in 47 working days = 97,3% and 1400 above. The total number of IDs (Re-Issues) issued during the review period was
IDs (Re-Issue) were issued in 47 working days =98,4% and 986 above. The total number of IDs (Re-Issues) issued during the review period was

41. Annual Target Q2 Target Q3 Target
Strategic Objective 1.1: All eligible citizens are issued with enabling documents relating to identity and status
Annual Target
Q2 Target
Q3 Target
90% of machine readable passports (new live capture system) issued within 13 working days for applications collected and processed within the RSA (from date of receipt of application until passport is scanned at office of application
90% of machine readable passports (new live capture system) issued within 13 working days for applications collected and processed within the RSA.
Not Achieved
90% of machine readable passports (new live capture system) issued within 13 working days for applications collected and processed within the RSA .  .
Achieved
Actual performance per quarter
MRPs (new live capture process) were issued within 13 working days =87,9% and above. The total number of MRPs issued during the review period was
MRPs (new live capture process) were issued within 13 working days = 96.2% and 6099 above. The total number of MRPs issued during the review period was

42. Citizen Affairs PROGRAMME 3: Immigration Affairs STRATEGIC OBJECTIVES
SUPPORTED BY THE TARGETS
2.1 Refugees and asylum seekers are managed and documented efficiently.
2.2 Movement of persons in and out of the country regulated according to a risk-based approach.
2.3 Enabling documents issued to foreigners efficiently and securely.

43. Annual Target Q2 Target Q3 Target
Strategic Objective 2.1: Refugees and asylum seekers are managed and documented efficiently
Annual Target
Q2 Target
Q3 Target
50% of refugee IDs (first issue) issued within 90 working days (from the date of application at refugee reception offices until document is ready at office of application)
50% of refugee IDs (first issue) issued within 90 working days (from the date of application at refugee reception offices until document is ready at office of application).
Achieved
Not Achieved
Actual performance per quarter
2086 applications received and 1830 were issued within 90 working days from the date of application at the RRO until document is ready at the office of application, which translate to 87.7 % achievement.
2314 applications received and 375 were issued within 90 working days from the date of application at the RRO until document is ready at the office of application, which translate to 16% achievement.

44. Annual Target Q2 Target Q3 Target
Strategic Objective 2.1: Refugees and asylum seekers are managed and documented efficiently
Annual Target
Q2 Target
Q3 Target
80% of refugee travel documents issued within 90 calendar days(from the date of application at refugee reception offices until travel document is ready at office of application)
80% of refugee travel documents issued within 90 calendar days(from the date of application at refugee reception offices until travel document is ready at office of application).
Not Achieved
80% of refugee travel documents issued within 90 working days(from the date of application at refugee reception offices until travel document is ready at office of application).
Actual performance per quarter
1279 applications received, and 178 were issued within 90 working days (from the date of application at the RRO until the document is ready at the office of application), which translates into 14 % achievement.
1887 applications received, and 188 were issued within 90 working days (from the date of application at the RRO until the document is ready at the office of application), which translates into 10% achievement.

45. Strategic Objective 2.1: Refugees and asylum seekers are managed and documented efficiently
Annual Target
Q2 Target
Q3 Target
Strategy for local integration,
Repatriation and resettlement of refugees submitted to Minister for
approval
Consultation workshop on the comprehensive strategy for local integration, repatriation and resettlement of refugees undertaken with spheres of government (key national, provincial and local government).
Achieved
Draft strategy based on consultative workshop with spheres of government submitted to EXCO for approval (for further consultation with external stakeholders).
Actual performance per quarter
An internal workshop was held in July 2015, and the draft framework for further consultation was presented to EXCO on 7 September 2015 for consideration. On 30 September 2015 an inter-departmental workshop was convened to solicit inputs.
Consultation was undertaken with the JCPS DG Cluster on the first draft of the Strategy. A presentation was made through the DEVCOM on 19 November 2015 and approved for presentation to the JCPS DG Cluster on 01 December Additionally, on 26 November 2015 a Roundtable with the UNHCR and IOM was held to consult in the areas of repatriation and resettlement.

46. Annual Target Q2 Target Q3 Target
Strategic Objective 2.2: Movement of persons in and out of the country regulated according to a risk-based approach
Annual Target
Q2 Target
Q3 Target
BMA legislation promulgated
BMA Bill approved by DHA Minister for submission to Cabinet.
Achieved
BMA Bill amended based on Cabinet’s comments for further processing.
Actual performance per quarter
Draft BMA Bill, 2015 approved by Cabinet for introduction into Parliament.
Draft BMA Bill, 2015 was approved by Cabinet for introduction into Parliament on the 23rd of September 2015.

47. Annual Target Q2 Target Q3 Target
Strategic Objective 2.2: Movement of persons in and out of the country regulated according to a risk-based approach
Annual Target
Q2 Target
Q3 Target
Over-arching strategy developed and approved by Minister
1st draft of overall strategy to ensure well-managed borders finalised and approved by EXCO.
Not Achieved
Overall strategy to ensure well-managed borders approved by Minister.
Actual performance per quarter
1st draft of overall strategy to ensure well-managed borders has not been finalised; as such, it cannot be submitted to EXCO for approval.
A Service Provider could not be appointed to undertake the drafting of the Strategy.

48. Annual Target Q2 Target Q3 Target
Strategic Objective 2.2: Movement of persons in and out of the country regulated according to a risk-based approach
Annual Target
Q2 Target
Q3 Target
Rollout of Port Control Strategy and Operational Framework to 5 priority ports of entry
Local / provincial ports of entry identified and consulted (process documented) for strategy and operational rollout.
Not Achieved
Roll out of approved Strategy and Operational Framework at two (2) identified ports of entry.
Achieved
Actual performance per quarter
Consultation with Ports of Entry (POEs) during the Port Control Workshop held on 25 & 26 August 2015.
Consultation with external stakeholders could not take place, as framework was only approved in this quarter.
Main aspect of target achieved namely:
Classification of Ports of Entry
New recommended structure and staff establishment
Change in reporting lines for all 72 Ports of Entry.

49. Annual Target Q2 Target Q3 Target
Strategic Objective 2.2: Movement of persons in and out of the country regulated according to a risk-based approach
Annual Target
Q2 Target
Q3 Target
1 survey of
borderline communities
conducted
Borderline surveys along the Lesotho borderline (Ficksburg, Ladybrand and Maseru) conducted.
Not Achieved
Provisional report approved by CD: Inspectorate (consolidation of data, cleansing of data and interpretation of data).
Achieved
Actual performance per quarter
Due to resources being focused on the opening of the Tshidilamolomo Crossing point, the project team did a scanning exercise of the area during July 2015.
Presentation on the establishment of the crossing point was presented to the MEC of Police, Roads and Transport on 22 September 2015 in Bloemfontein.
Free State Border Line Survey is prioritised for October Action Plan starts on 19 October 2015 and will run until 28 October 2015.
The surveys were conducted on the 19 – 26 October A total of 2138 people were surveyed.
Data from the surveys has been cleansed and analysed. A provisional report has been completed and approved by CD: Inspectorate.

50. Annual Target Q2 Target Q3 Target
Strategic Objective 2.2: Movement of persons in and out of the country regulated according to a risk-based approach
Annual Target
Q2 Target
Q3 Target
Final draft of Green Paper on International Migration submitted to Minister for approval
Second draft of the Green Paper on International Migration, incorporating input from EXCO and policy colloquium, submitted to Minister to obtain approval for consultation with relevant government departments (FOSAD Clusters).
Achieved
Second draft of Green Paper presented to FOSAD clusters (5).
Actual performance per quarter
The Second draft of the Green Paper on International Migration, incorporating input from EXCO and the Policy Colloquium was submitted to Minister on 30 September 2015.
Presentations were done to sub-committees of the 4 out 5 clusters as required by such clusters, as well as the 5 FOSAD DG clusters.

51. Annual Target Q2 Target Q3 Target
Strategic Objective 2.2: Movement of persons in and out of the country regulated according to a risk-based approach
Annual Target
Q2 Target
Q3 Target
Feasibility study Conducted at 3 foreign missions and report approved by DDG: IMS - Africa (Harare), Europe (Munich) and Asia (Colombo)
1 Foreign mission visited in support of feasibility study.
Not Achieved
Actual performance per quarter
Actual visits to the foreign missions could not take place as the project plan in quarter 2 was to identify key deliverables after interaction with key stakeholders on projected systems including IT platforms configuration in the targeted missions between the DHA and DIRCO IT.
A submission was drafted and submitted for the Minister’s signature but to date it has not been approved.

52. Annual Target Q2 Target Q3 Target
Strategic Objective 2.3: Enabling documents issued to foreigners efficiently and securely
Annual Target
Q2 Target
Q3 Target
70% of permanent residence applications adjudicated within 8 months for applications collected within the RSA (from date of receipt of application until outcome is received at the office of application) (Above applications refer to : critical skills (s27b), general work (s26a) and business (s27c) only)
70% of permanent residence applications adjudicated within 8 months for applications collected within the RSA.
Not Achieved
70% of permanent residence applications adjudicated within 8 months for applications collected within the RSA.
Achieved
From a population of 939, the total number of applications adjudicated within the turnaround time was 403 (42.92%) and 536 were adjudicated outside of the turnaround time.
From a population of 1323, the total number of applications adjudicated within the turnaround time was 1169 yielding a 88% achievement. A total of 154 applications (12%) were adjudicated outside the turnaround time.
Actual performance per quarter

53. Annual Target Q2 Target Q3 Target
Strategic Objective 2.3: Enabling documents issued to foreigners efficiently and securely
Annual Target
Q2 Target
Q3 Target
70% of business and general work visas adjudicated within 8 weeks for applications processed within the RSA (from date of receipt of application until outcome is received at the office of application)
70% of business and general work visas adjudicated within 8 weeks for applications processed within the RSA.
Achieved
Actual performance per quarter
Out of 2371 applications 1658 were adjudicated within the 8 weeks turnaround time thus yielding a 69.93% achievement. A total of 713 applications (30.07%) were adjudicated in a turnaround time exceeding 8 weeks.
Out of 809 applications 694 were adjudicated within the 8 weeks turnaround time thus yielding a 86% achievement. A total of 115 (14%) applications were adjudicated above the turnaround time.

54. Annual Target Q2 Target Actual
Strategic Objective 2.3: Enabling documents issued to foreigners efficiently and securely
Annual Target
Q2 Target
Actual
65% (%) of critical skills visas adjudicated within 4 weeks for applications processed within the RSA (from date of receipt of application until outcome is received at the office of application)
65% (%) of critical skills visas adjudicated within 4 weeks for applications processed within the RSA.
Achieved
65% (%) of critical skills visas were adjudicated within 4 weeks for applications processed within the RSA.
Actual performance per quarter
Out of a total of 1013 applications, 675 applications were adjudicated within the prescribed time frames, thus yielding a rate of 66.63%. A total of 338 (33.3%) applications were adjudicated in a turnaround time exceeding 4 weeks.
Out of a total of 1287 applications, 1218 applications were adjudicated within the prescribed time frames, thus yielding a rate of 95%. The remainder 69 (12%) includes applications adjudicated in a turnaround time exceeding 4 weeks.

55. Targets that are at risk
1. Hardware for the development of new Automated Fingerprint Identification System (AFIS) procured in preparation for National Identity System (NIS)
HRM&D
New Cadets trained on 9 unit standards Cadets deployed for experiential learning within the Immigration environment (port control)
IPS
3. DHA contact centre solution implemented as per project plan cs
births registered within 30 calendar days of the birth
IMS
% of refugee travel documents issued within 90 working days(from the date of application at refugee reception offices until travel document is ….
6. Overall strategy to ensure well-managed borders approved by Minister (BMA)
7. BMA legislation promulgated
8. Approval of report on feasibility study conducted at 3 foreign missions for installation of biometric system
% of permanent residence applications adjudicated within 8 months for applications collected within the RSA
CFO
10. Payment of valid invoices within 30 days. T T T T
T = TRACK WEEKLY

56. If the current quarter 3 status holds…forecast of 2015/16

57. If the current quarter 3 status holds…forecast of 2015/16

58. BUDGET VERSUS EXPENDITURE AS AT
FINANCIAL REPORT
BUDGET VERSUS EXPENDITURE AS AT
31 DECEMBER 2015

59. TABLE OF CONTENTS Expenditure as at 31 December 2015 Per Programme
Per Economic classification
Per Branch
Self Financing
Revenue

60. EXPENDITURE AS AT 31 DECEMBER 2015
Notes:
In terms of the linear projections, the Department should be spending at 75.0% as at end of December 2015.
The VOTE is spending at 80.1% and this is mainly due to spending related to Self Financing Expenditure.

61. EXPENDITURE AS AT 31/12/2015 – PER ECONOMIC CLASSIFICATION

62. EXPENDITURE AS AT 31/12/2015 – PER ECONOMIC CLASSIFICATION
Compensation of Employees spending is at 74.2%
The low spending is due to a high staff turnover in the Department
The savings generated will be utilised for :
Overtime
Funding pressures within the Department
Filling of posts for interns / work exposure learners.
Goods and Services:
Spending is at 109.4% which is 34.4% higher than the linear projection.
This is due to the self financing where spending is being incurred but the budget will only be made available in January 2016.

63. EXPENDITURE AS AT 31/12/2015 – PER ECONOMIC CLASSIFICATION
Departmental agencies and accounts
The low spending is due to the monthly allocation to the IEC increasing towards Q4. These are earmarked funds and will be utilised in full.
Households:
This is due to the payment of leave gratuity for officials who exit the Department either through resignations, dismissals and death
Spending is at 105.9% which is 30.9% higher than the linear projection
R10m has been allocated from the COE budget to cater for this. The spending will be monitored for the remainder of the financial year.

64. EXPENDITURE AS AT 31/12/2015 – PER ECONOMIC CLASSIFICATION
Machinery and Equipment
Spending is at 80.6% against the linear projection of 75.0%
The high spending is mainly due to the roll-out of the offices earmarked for Modernisation.
Software and Intangible Assets
Spending is at 267.3% against the linear projection of 75.0%
This is due to self financing where spending is being incurred but the budget will only be made available in January 2016.

65. EXPENDITURE AS AT 31 /12/2015 – PER PROGRAMME

66. EXPENDITURE AS AT 31/12/2015 – PER PROGRAMME
Programme One: Administration – Spending at the end of December 2015 is 80.4% which is 5.4% higher than the linear projection. This is as a result of the following:
Legal Services (141.8%) – This is mainly due to the Directorate: Litigation in respect of high volumes of the previous financial year invoices that were received from the Department of Justice for Litigation cases. The Legal unit is unable to estimate what amount each litigation case will require. Funding will be sourced in the baseline for the overspending.
Property DHA (121.4%) – High spending is as a result of funds being shifted for the shortfall experienced in the refurbishment of offices for the roll out of Smart ID card. Once the Self Financing funds are appropriated funds will be shifted back which will align spending in this regard.
WAIO IT Modernisation (83.6%) – The high spending is mainly due to accruals which were paid in the 2015/16 financial year for maintenance as well as the roll out of offices.

67. EXPENDITURE AS AT 31/12/2015 - PER PROGRAMME
Notes:
Spending at the end of December 2015 is 85.7% against the linear projection of 75.0%. The Sub-programme: Status Services is spending higher and this is due to payment to Government Printing Works for Self Financing expenditure. An amount of R921.5 million was approved during the 2015 Adjusted Estimates of National Expenditure (AENE) process. Once these funds are appropriated, Budget Office will capture this on the Basic Accounting System (BAS) which will then alleviate spending in this regard. 

68. EXPENDITURE AS AT 31/12/2015 – PER PROGRAMME
Notes:
Spending at the end of December 2015 is 76.9% against the linear projection of 75.0% which is 1.9% higher that the linear projection. The high expenditure is as a result of the following:
Due to the Departments participation in Operation Fiela there has been significant increase in expenditure for Deportation and Lindela as of 1 April 2015.
Payment of accruals in respect of Advanced Processing Passenger (APP) as well as the instability of the exchange rate from the rand to dollar which has a huge impact on the over expenditure in this regard.

69. EXPENDITURE AS AT 31/12/2015 - PROVINCES
Note:
Spending for Provinces is in line with linear projections
Included in Northern Cape is the budget for Civic Services Uniform

70. SELF FINANCING EXPENDITURE AS AT 31/12/2015
An amount of R921.5 million was approved during the 2015 Adjusted Estimates of National Expenditure (AENE) process. Funding in this regard will be appropriated in January 2016, once these funds are appropriated, Budget Office will capture this on the Basic Accounting System (BAS) which will then alleviate spending in this regard.

71. REVENUE COLLECTED AS AT 31/12/2015
Note:
The revenue collections does not include revenue from the foreign missions as the Department is still engaging with DIRCO

72. PRIORITIES GOING FORWARD
Ensuring service delivery standards are maintained at an acceptable level in spite of pressures on the budget while building modern systems.
Achieving the five strategic priorities identified for the medium term:
Complete the Modernisation Programme;
Establish an effective BMA;
Upgrade key Ports of Entry to support development ;
Comprehensive new Immigration Policy;
Front office improvement through leadership – Moetepele.
Building a DHA with modern systems, professional staff and a sustainable organisational and funding model,

73. THANK YOU