2. Gaining Efficiencies in IPEDS Reporting to Increase IR Capacity
J. Keith Brown
Higher Education Consultant

3. IPEDS Burden How much time do you spend on IPEDS reporting?
What are the most time consuming tasks?
What do you get in return for that time?

4. objective
To review strategies for office efficiencies related to data selection, data analysis, and data reporting
To show how to maximize the value of IPEDS data by utilizing these data for other purposes on campus

5. Planning for ipeds Review IPEDS reporting cycle
Review survey materials
Review any changes in reporting

6. Planning for ipeds Identify campus resources Who are the data stewards
Distributed vs Centralized reporting

7. Planning for ipeds Develop an annual reporting calendar
When will data be available
IPEDS date requirements
Consider all aspects of the data submission
Work with others in developing calendar

8. Planning for ipeds

9. Partner with IT Understand data life cycle Review IPEDS data standards
Identify cohorts
Identify data cleansing processes

10. Creating data files Transactional vs Static data systems Who? When?
Census date?
Identify data cleansing processes

11. Creating Data Files Carefully consider what data to include
Similar data may be relevant for more than just IPEDS reporting
Other data may be useful when verifying the accuracy of IPEDS data
Could the data serve more than one purpose on your campus

12. Data Documentation
Data documentation includes both data dictionaries and notes/explanations
Takes time to create, but saves time in the long run
Easy to describe and explain data to others
Easy to replicate
See impact of future changes in reporting or data systems
Find errors

13. Data submission
Manual Entry
Data Upload
Form?
Specifications?

14. Make the data work for you!!!
Moving beyond compliance
Data tools
Data Feedback Reports
Downloading datasets
Benchmarking

15. Discussion