1. Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC)
Leveraging Technology to Support our Military Community
CCME, Mar 2018

2. Agenda Our Customers AI Portal Benefits Password Requirements
Course Catalog, Credit Costs, and Term Dates
Installation Access Requests
AI Portal Training
Air Force Automated Education Management System (AFAEMS) Training
Air University - Associate to Baccalaureate Cooperative (AU-ABC) and General Education Mobile (GEM) Programs
Degree Completion Submissions
AFVEC Benefits
AI Portal Requirements and Airman Impact
AI Portal Updates since last CCME
Cloud Move

3. Our Customers Air Force Education Centers Navy Regional Managers
Coast Guard AEP Program Managers
Academic Institutions
Explain how all three systems interact. Give example from student applying for TA to the invoicing process.
Air Force Active Duty, Air Force Reserve, Air National Guard, Coast Guard, and Civilians

4. AI Portal Benefits Electronic submission of invoices
Faster payment
Current status of submitted invoices
Real time grade submissions (87,462 grades or 96.5% submitted via AI Portal)
Submit installation access requests
Update school information
Load degree programs (required)
Load term dates and credit costs
Submit degree completions
Submit school refunds
View school ratings
Register for AU-ABC Program
Register for GEM Program

5. Password Requirements
To protect against cyber-attacks, the AI Portal is strengthening password requirements. Effective 1 Apr 2018, following password requirements will be implemented:
Passwords must be at least 54 characters but not more than 56 characters long
27 characters must be in non-repeating letters
The time allowed to enter the password is between 3 and 6 seconds
Users will be required to reset their password after one correct attempt
This is a joke!!

6. Password Requirements
AI Portal security requirements must adhere to the Security Technical Implementation Guides (STIG)
STIGS are configuration standards for DoD IA systems
References from STIG:
System application must enforce a minimum 15-character password length
The shorter the password, the lower number of possible combinations that need to be tested before the password is compromised
System application must prohibit password reuse for a minimum of five generations
System application must enforce a 60-day maximum password lifetime restriction

7. Course Catalog, Costs, and Dates
Click School and then select either course catalog, course credit costs, or school terms

8. Installation Access Requests
Effective 3 Jan 2017, schools are required to complete their installation access request within seven days of access date. Failure to complete visit will prevent future access visits from being requested
Air Force - 35
Navy Active Duty - 23
FY17 Completed requests
Air Force – 747
Navy – 1,047
Note: AI Portal users may request visitation on behalf of co-worker

9. “Completing” the Visit
Schools must “complete” their approved requests
Cannot complete until access date has passed
Ed Fair and Meet with ETS Chief visits must click “Complete Request”
Advise/Counsel students require additional information
Actual count of students seen
Roster listing student name, degree ( Do not include PII)
Within AI Portal, click name to process

10. Ed Fair or Meet with ETS Chief
Click button, located bottom of an opened approved visit Or
Advise/Counsel
Ed Fair or Meet with ETS Chief
Report actual students
Once submitted, visit is “complete”
Can’t be deleted or edited
Viewable by clicking installation name

11. AI Portal Training
Last Thursday of each month, 9:00 AM and 3:00 PM Central Time
Topics discussed:
Submitting invoices
Processing payments
Submitting / Changing Grades
Loading course catalogs, credit costs, term dates
Loading degree programs (required)
Submitting installation access requests
Submitting degree completions
Submitting refunds
Call in information located on AI Portal homepage, System Announcements
Call in information is located in System Announcements

12. AFAEMS Training 2nd Wednesday & Thursday every other month
Wednesday times: 1:00 PM & 6:00 PM Central Time
Thursday times: 6:00 AM & 1:00 PM Central Time
Topics discussed:
Newly released items
Status of AFAEMS Working Group Approved Suggestions
Air Staff or MAJCOM suggested topics
Open Discussion (Q & A)
Open to all AFAEMS users
Call in information located on AFAEMS forums one week prior to training

13. AU-ABC
The AU-ABC directs Airmen with Associate in Applied Science degrees from the Community College of the Air Force (CCAF) to a collection of accredited colleges and universities to consider when completing a four-year degree
64 Approved AU-ABC schools
247 Approved AU-ABC programs
22,361 Approved education goals
For additional information regarding AU-ABC or to be an AU-ABC school, please contact:
Michelle Garten
Program Manager, AU-ABC & GEM or

14. General Education Mobile
GEM is a partnership between CCAF & partnering regionally accredited civilian schools to provide general education courses that meet CCAF requirements in an online format: Anytime & Anywhere availability
90 schools with approved GEM plans
1,709 approved GEM courses
For additional information regarding GEM or to be a GEM school, please contact:
Michelle Garten
Program Manager, AU-ABC & GEM or

15. Degree Completion Submissions
Online Services > Degrees > Submit
Two tabs under Goals
Potential Completions – Displays students within 6SH of completing education goal
All – Displays students with approved education goals with at least one course applied
School inputs Awarded Degree Title and Completion Date.
Source document is always required and must be either:
Official transcript
Official letter (Students name, degree title, conferral date, on school letterhead)
Education centers process the degree completions

16. Degree Completion Submissions
Step 1
Step 2

17. AFVEC Benefits
One Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and Civilians
Search for schools
Search for degree programs (42,049 programs currently loaded via AI Portal)
1,974 STEM degrees loaded in AI Portal
Search / Apply for funding for AF Credential Opportunities On-Line (COOL)
View enrollments / GPA (2.0 for undergrad, 3.0 for grad)
Apply for tuition assistance (Automatically shows on AI Portal when approved)
View CCAF Web Progress Report
Request CCAF transcript
Rate their school / View school ratings
View posted grades (from AI Portal)
View GEM and AU-ABC schools

18. AI Portal Requirements and Airman Impact
Load Degree programs
Cannot submit education goal
Submit grades
No TA and possible reimbursement
Update directory
Grades cannot be updated
Report degree completions
Education Levels not updated
Manage term dates
Airman cannot apply for TA
Manage course catalog (course listing)
Airman cannot select course during TA application

19. AI Portal Updates since last CCME
Added Civilian TA as a selectable funding program.
Added Coast Guard – AEP as a selectable funding program.
Changed the course requirement for students in regards to an evaluated degree completion. Instead of completing 6 SH before needing an evaluated degree plan, students now can take 2 courses regardless of how many credits are on that course (assists schools offering 4sh courses)
Schools must enter the required credits when loading a degree program
Provided ability to Export to Excel course catalog and degree programs
Added “attending contact” and “requestor information” to installation access requests that are pending completion (assists if school has many requests in different regions)

20. AI Portal Moving to the Cloud
New URL:
Scheduled April

21. Customer Support Team: Joel Derocher, Mike Purnell, Doug Sleigh, Mike Chandlee, Richard Rogers If you have any questions, comments or feedback, please contact us: or call 21

22. Questions