1. GenTax Payment Process Interface Update Project (DFA Cash Remediation) Project Close
07/26/2017

2. Agenda Project Purpose History Schedule Summary Financial Summary
Project Objectives
Success Criteria
Lessons Learned

3. Purpose of the Project
The DFA Cash Remediation Phase II initiative leveraged PeopleSoft’s Accounts Payable (AP) Module to provide standardized controls over accounting and payments for all State agencies to consolidate all state payment related activity other than payroll through SHARE.
GenTax’s 24 custom processes associated with payment activities were refactored to comply with the DFA Cash Remediation Phase II Project requirements.

4. History Certifications Contract History Cert. Date Cert. Amount
Funding Source(s) – Funding Total Amount
(Cite the specific laws, grants, etc. and total amount.)
April 27, ‘16
$300,00
Laws 2016, Ch. 11, Section 7 (7)
List RFP and Contract
(Purpose and/or Description)
Contract
Number
Compensation
Amount or NA %
Complete
(GenTax) Enhanced Maintenance Contract
$270,000
100%
IV&V Oversight - the GenTax PPIU Project
20035 TR17-07
$ 27,620

5. Project Schedule Summary
Phase Phase Entire Project
Actual / / /23
Baseline / / /16
Total Days
Variance
Variance % % % %

6. Financial Summary Initiation - Planning Artifacts 100% $ - $ -
Project Milestone Title
% Complete
Project $ spent to date ( S )
Estimated $ to complete ( E )
Total Costs (S + E = T)
Estimated Completion Date
Actual Completion Date
Initiation - Planning Artifacts
100% $ $
05/23/16
Implementation - Phase 1 (Warrant and ACH Payment Transactions)
12/15/16
01/03/17
Implementation - Phase 2 (Distributions Payment Transactions)
06/20/17
Close
$ ,000
$ 270,000
06/23/17
IV & V
IV&V Initial Assessment
$ ,582
07/21/16
08/04/16
Three IV&V Interim Reports
$ ,622
05/11/17
05/22/17
IV&V CloseOut Report
$ ,416
06/30/17
06/29/17

7. Project objectives Objectives Business Objective 1
Redesign and rebuild existing GenTax payment process data interfaces to leverage statewide file-type standards supported by SHARE Cash Remediation Phase II.
Business Objective 2
Maintain business continuity through the change management process via on-time, on-budget project delivery.
Technical Objective 1
Convert all payment activity file types and update associated payment processes in GenTax to comply with the DFA Cash Remediation Phase II Project requirements.
Technical Objective 2
Meet the technical requirements of the PeopleSoft Accounts Payable interface specification.
Technical Objective 3
Integrate new processes with currently existing hardware infrastructure.

8. Success criteria Success Criteria Quality Metric 1
Maintain business continuity with 99.9% production systems support availability to minimize payment processing interruption throughout the project duration. NOTE: A check numbering issue introduced 4/28 forced a manual cancel and reissue process for 148 warrants; refund delivery process was delayed three weeks as a result.
Quality Metric 2
Deliver business requirements of the project within planned budget and schedule.
NOTE: The project was delivered $3K under budget within the target fiscal year deadline (~2% schedule variance to baseline).
Quality Metric 3
Manage monthly reporting to all involved stakeholders. Reporting to include progress to baselined plan. NOTE: The team is proud of the consistent comms and coordination on this project, IV&V assessed throughout the lifespan as green.

9. Lessons Learned
Wells Fargo Bank end to end test capability is not currently feasible. The SHARE team is coordinating with Wells for this capability to better support future SHARE change events.
Future projects will benefit from more frequent face to face meetings by the extended team to the extent possible.
Additional rigor is necessary in defining scalability test requirements.
Environmental parity in production and pre-production environments for all in-scope integration systems is critical to quality assurance.