1. Getting ready for Your Exchange
Accepted your nomination through Minerva?
Received your admission package from the host university?
Researched the course availability via the host University’s website?
If you answered YES to the above questions, then you are ready to proceed with the course equivalencies to finalize your exchange.

2. McGill’s Course Equivalency Database
This database can assist you with your course selection for your exchange, however, it will not guarantee their availability for the term(s) you are going on exchange in.
Not only can you verify previous approved courses, you may also submit a new request should the course you are interested in is not on the database.
Link:

3. The main page allows you to search by McGill course number or by the Host course number
REMEMBER when searching:
Always include expired decisions
No space required when searching by course #
Pay attention to the decisions

4. The System
Enter Host University, to view all approved courses from there
Always select expired decisions, whether you search by course # or institution
No space required when searching up with a course number

5. Courses not on the System or Needs Reassessment
If after searching the system, you are unsuccessful in finding a course that was pre-approved or a course has expired, then your next step would be to submit a request for:
New course equivalency
Or reassessment
Approved
Not Approved
Expired Decision; submit reassessment

6. Submitting a New Equivalency Request
You must ALWAYS log into the system to be able to submit a new course equivalency request.
Use your McGill log in and McGill password:

7. How to Submit New Request
Once logged in, select HOME and then select “Submit a New Request” to proceed.

8. Entering a New Request – Host Information
Add Host University
*Course number
Course Title
**Upload PDF version of outline
SEOUL NATIONAL UNIVERSITY
FINA42231 or IntroductiontoFinance
INTRODUCTION to FINANCE
IMPORTANT!
*MUST add a course number, if there is none assigned, enter the COURSE TITLE instead (no space)
**Course outline MUST include the following info: Evaluation Method Weekly Topics Books and Materials

9. Entering a New Request – McGill Course
SEOUL NATIONAL UNIVERSITY
*Add McGill course subject
**Course number
FINA42231
MGCR
INTRODUCTION to FINANCE
341
IMPORTANT!
*Recognized McGill subjects only, if uncertain of subject, select “No Matching Subject” and under course number, you will find generic choices, such as LANG, RELG, GMST, etc.
**If uncertain of course number, select “No Matching Course Number” and submit.

10. Course Reassessment
For courses that expired a reassessment request is required. All you will need to do is select the “Expired Course” and select reassessment and provide is an updated course outline and then submit.

11. Submission Entered - Confirmation
All submissions will be confirmed through your McGill account:
Your information would be here
Request #
Important to keep to follow up with your submissions
Adviser assigned will be notified and will proceed with the review and approval

12. Decision of Request - Approved/Refused
All request decisions will be sent to your McGill account:
Adviser who entered final decision will appear here
Decision made and updated on the equivalency database
THIS IS NOT THE
FINAL STEP

13. FINAL Steps for Approval
Once you have received the decision for your course equivalency request this is not the final decision.
YOU MUST add these approved courses on the TRANSFER CREDIT ASSESSMENT FORM via Minerva.
This will allow the adviser to officially approved them and allow them to review the courses you are planning on taking to ensure you meet the credit requirements on exchange.
Some universities do not meet the minimum of 39 contact hours to transfer 3 credits, therefore, this form is a way to make the student aware of this
The Transfer credit assessment form allows the adviser to enter important notes such as credit requirements.

14. Transfer Credit Assessment Form
Search and add approved course subject and number (no space)
**Must complete necessary information outlined with “*” and then save.
Any important notes would be found here
**Once saved, you must notify the BCom office, so that we can proceed with final approval.

15. Transfer Credit Assessment Form Adviser’s Part
The Exchange Adviser will complete this section.
Credits will only be added once the official host university’s transcript has been processed
Approvals can be Departmental or Faculty, depending if the course is management or non-mgmt.

16. Transfer Credit Assessment Form Adviser’s Part - COMPLETED
Specific comments by course
Special Notes for students – MUST READ THEM
Final Approval
Approver

17. Be Prepared for the Unexpected
IMPORTANT NOTE:
Even though you have gone through the complete process of approval, always note that courses approved are never 100% guarantee once there.
As any University, there are always some obstacles:
Course is reserved for their students
Course section is full
Course got cancelled
RECOMMENDATION:
Always have a little more courses approved
BE FLEXIBLE

18. Questions or Comments
ENJOY YOUR EXCHANGE