1. Children, Youth and Families Department
EPICS Phase I
Provider – CACFP
Planning Certification Request
August 25, 2010

2. Introductions Steve Hendrix, Data Manager, Early Childhood Services
Crawford Spooner, Chief Information Officer

3. EPICS Phase 1 - CACFP Definitions:
EPICS - Enterprise Provider Information Constituent Services
An enterprise web-based system to support all of CYFD and its clients
EPICS Phase I will focus on building CACFP
CACFP - Child and Adult Care Food Program
A service delivery system which reimburses child care providers for food/meals servers to children in care

4. Project Overview CYFD will build a web based solution that will
Replace current MS Access CACFP solution
Project is sponsored and supported by CYFD
Executive Management
Early Childhood Services
Information Technology

5. Project Objectives Improve Child Safety
Ensure Provider Background Checks are completed before services are rendered
Increase Fraud Prevention
Prevent duplicate/inappropriate participation
Monitor child participation
Improve Payment Processing
Interface with Share
Streamline payment process
Enable online provider billing

6. Project Funding Federal USDA SAE Funding Federal CCDF Funding $450,000
Title 7 – Agriculture
Chapter II – food and Service Nutrition Services, Department of Agriculture
PART 226 – Child and Adult Care Food Program
Federal CCDF Funding
$449,566
Child Care and Development Block Grant Act (42 USC 9858)
Part II Department of Health and Human Services
Administration For Children and Families
45 CFR Parts 98 and 99
Child Care and Development Fund; Final Rule

7. Project Funding Breakdown
Project Phase
Total Cost
Project Initiation
$0.00
Project Planning
$84,770.00
Project Implementation
$814,796.00
Total Project Cost
$889,566.00

8. Accomplishments Project Deliverable Approval Date
Project Initiation Phase
06/10
Project Charter
Project Certification
Requirements Finalized
07/10
RFP Released
IV&V – Scope Defined

9. Project Deliverables – Planning Phase
Updated Project Management Plans
RFP Process/RFP Award/Contract Negotiation
IV&V Contract Executed
Requirements Documentation Finalized (Homes)
Planning for Project Implementation Phase

10. Project Timeline

11. Children, Youth and Families Department
Questions?

12. Children, Youth and Families Department
Thank you!