1. Think of 2 things that are working well with your team meetings, and 1 thing you would like to improve upon.

2. 5 years ago we would have said~
We worked collaboratively and gathered a lot of good data.
However, we needed more structure with our meetings to help limit the length and help us be more productive.

3. Now we would say~
Our meeting process is, efficient, collaborative, and productive.

4. Meeting Mechanics Key Components Use the board Use a timer
Assigned roles (note taker, time keeper, facilitator).
Eliminates emotional component of a meeting
Keeps the group focused and on task
Always starts on time.
Teachers know what to bring (CA60, updated assessments) to each meeting.
Helps to prioritize efforts
Keeps all members involved and equal (including parents)
All ideas are good ideas
Walk away with a specific plan and divided responsibility

5. Structure Spend about 30 minutes on a student:
student strengths (5 min.)
concerns (5 min.)
prioritize needs (5 min.)
brainstorm strategies (10 min.)
plan/assign responsibilities (5 min.)
set follow up date.

6. Meeting Mechanics at Monfort
At Monfort we use the Meeting Mechanics process for:
All SNACs
Parent requests for evaluations
Conferences/staffings
Transitions to programs
FBAP/BIP
and some IEPs

7. M&M at Monfort con’t
We dedicate the 1st whole Monday of the month to M&M meetings.
We utilize the computer to print notes so everyone has a written copy of the board.
The notes serve as a paper trail for progress monitoring and as an aid for determining course of action (i.e. REED/504/Ect.)

8. M&M at Monfort con’t
Entire team attends and actively participates, including general education teacher, special education staff, and parent as needed.
Keeps the daily schedule on time.

9. Case Study
Meeting Mechanics

10. Looking at where we are now….
This is a process and it continually changes.
Our team need to continue to work on being concise and clear.

11. “Effective system change takes 2-5 years even with concentrated and continual actions.” – Centre for Strategic Planning