2. Trudy Rice Kansas State University Research and Extension
State Program Leader Community Vitality

3. Red/Blue or Purple? Decision Making Tools
Painting a Rosy Picture
The Art of a Great Meeting
The Power of Different Colors
Designed and sponsored by the Community Development Program Focus Team!

4. The Art of Facilitation
Understand the role of presenter/trainer, learning facilitator, and facilitative leader
Increase personal skills in recording discussions
Learn a variety of tools to generate ideas, evaluate ideas, and reach consensus in group discussions

5. Extension Shuffle What does facilitation mean to you?
What do you fear most about facilitation?
When and where have you been called upon to facilitate a discussion?

6. Characteristics of Facilitative Leadership
Presenter/Trainer
Learning Facilitator
Facilitative Leader
Leader Role
Provide Information
Direct the learning
Guide the learning
Guide the process
Share Leadership
Tools
PowerPoint, lecture
One-way
Discussion
Active learning
Dialog, active listening, Flip Charts
Goals/Outcomes
Determined by the educator
LF determines with participant input
Groups determines goals and plan
Preparation
Create Lesson Plans
Specific outcomes
Planned specific learning activities
Agenda, outcomes of groups process
Participant’s Role
Take in Information
Pass tests
Sharing and discussing
Engage fully with the process, responsible
Orientation
Content
Specific activities
Process towards a goal
Atmosphere
Structured
Flexible
Open-dependent on groups discussion

7. There is a Difference! Why: Why is the meeting being held-purpose
Share information
Discuss options
Make a decision
What: The content of the meeting-topics, ideas.
Different alternatives
Information
Participants ideas
How: The design of the meeting-gathering and processing to reach the Why

8. Consider Before Getting Started
Who should facilitate the meeting?
Chair
Internal/External
Where should I hold this meeting?
Classroom, circle, semi-circle, tables, etc.
What should be the role of the facilitator?
Plan
Process
Follow-up

9. Flip Chart Recording
Use the flip chart paper and markers at your space
Record the important points from the conversation
Be creative and willing to share

10. Flip Chart Recording Allow time for individual thought
Use the participant’s words
Keep an ear open for similar comments
Ask permission to paraphrase
Use a partner
Collect all ideas before processing
Rule of “3”
Can also use a computer

11. Flip Chart Recording
Use tape tabs or sticky notes to locate sheets within a pad
Use a yellow marker for your noted
Hold several markers between fingers
Alternate marker colors on flip charts
Choose dark markers
Fold the flip chart sheet to create guidelines
Use bullets
Use spell check
Take pictures of the recorded flip chart notes

12. T-Chart Compare and Contrast Information
How things are now
Pros
Advantages
Strengths
How we would like them to be
Cons
Disadvantages
Weaknesses
…………….
………………………
……………………………
…………………………………..
…..
…………………………….

13. Idea Writing
Rotating Flip Charts
Brain Drain
Fist to Five
Bridge Building
Mind Mapping
Nominal Group Process
Data Dump Fishbone
Fish Bowl
Worst-Best
Verbal Skills

14. Take 10 minutes to learn about it and how to share with the group?
What it is and how it works
An example of when you might use it
Any other comments
Please hold your presentation to 3 minutes!!

15. Gather Ideas
Categorize/Prioritize
Make Decisions
Enhance Communication
Data Dump
Brain Drain
Rotating Flip Charts
Idea Writing
Worst-Best
Fishbone
Mind Mapping
Bridge Building
Nominal Group Process
Fist to Five
Fish Bowl

16. Groan Zone Groan Zone Divergent Convergent Confusion Aggravation
Aliveness
Hope
Curiosity
Thoughtfulness
Relief
Divergent
Confusion
Aggravation
Frustration
Disgust
Boredom
Anxiety
Groan Zone
Imagination
Focus
Eagerness
Clarity
Confidence
Convergent

17. What training do you need to increase your confidence level in facilitating critical community conversations?
Write on card and draw one out for the book/kit on the table.

19. Trudy Rice Kansas State University Research and Extension
State Program Leader Community Vitality