1. 2018 Certifying Official Training
OJT & APPRENTICESHIP TRAINING
2018 Certifying
Official Training

2. OBJECTIVES After this webinar you should know:
What your responsibilities are.
What the trainee’s responsibilities are.
How to fill out all documentation.
What to retain in each trainee file.
Why facilities need a Training Outline.
How trainees track those training hours.
Where to get any help you might need.

3. State Approving Agency Arkansas Department of Career Education
Bill Dedner, Program Administrator
LaTrenda Jackson, Program Coordinator
Carlton Lawyer, Program Coordinator
Veterans Affairs, Fort Roots
Debra Westbrook, Education Liaison Representative

4. RESPONSIBILITIES CERTIFYING OFFICIAL TRAINEE
VA FORM – EACH TRAINEE
VA FORM – EACH TRAINEE
VA FORM b – AS NEEDED
VA FORM 6553d-1 OR LETTERHEAD
FORWARD DOCUMENTS TO VA OR SAA
MAINTAIN TRAINEE’S FILE
MEET WITH VA OR SAA FOR COMPLIANCE
APPLY FOR BENEFITS
PROVIDE CERTIFICATE OF ELIGIBILITY
PROVIDE ALL TRANSCRIPTS
TRACK DAILY TRAINING
HAVE SUPERVISOR SIGN/VERIFY TRAINING
TOTAL MONTHLY TRAINING HOURS
PREPARE VA FORM d-1
PROVIDE TO SCO FOR VERIFICATION
PROVIDE A COPY OF EACH PAY STATEMENT TO SCO FOR THEIR RECORDS
VA – TRAINING AGREEMENT, ENROLLMENT CERTIFICATION, ANY CHANGE IN STUDENT STATUS AND MONTHLY HOURS.
SAA – CHANGES IN THE PROGRAM: CERTIFYING OFFICIAL, TRAINING OUTLINES, WAGES OR COMPANY NAME/ADDRESS.

5. OR APPLYING FOR BENEFITS HAS USED BENEFITS NEVER APPLIED
VA FORM VA FORM OR
HAS USED BENEFITS
NEVER APPLIED

6. ARKANSAS’S TRAINING AGREEMENT
EXAMPLE

7. CERTIFYING TRAINEE ENROLLMENT
VA FORM ENROLLMENT CERTIFICATION
VA FORM OR
VA FORM
WINNER!
BEGIN
END 40 40

8. DOCUMENT PRIOR CREDIT PRIOR CREDIT DOCUMENTATION
VA FORM OR
VA FORM
VA FORM
Trainees Receiving VA Benefits
EVALUATION OF PREVIOUS CREDIT
 FACILITY:
 PROGRAM:
File in trainee file with trainee’s DD214 and all transcripts.
CREDIT GRANTED? Yes No
(circle one)
If credit has been granted, indicate the amount here: ______________________________________________________________
_______________________________
_______________________________ 
   
SIGNED:________________________
(Trainee Signature)
DATE: _________________
For Air Force transcripts they still have to contact CCAF
Point out Prior Credit Evaluation Sheet as the best way to document the legal requirements.
DD-214
MILITARY TRANSCRIPTS
COLLEGE TRANSCRIPTS (IF ANY)

9. CERTIFYING HOURS VA FORM 22-6553D-1 or COMPANY LETTERHEAD
VA FORM OR
PROGRAM NAME FROM WEAMS
PRIOR CREDIT DOCUMENTS
VA FORM
VA FORM
DATE TERMINATED
1.) Not all hours worked are certifiable hours. Only Training hours are certifiable For example: Using the training outline on Page 9:
2.) Do not send in copies of the worksheets used to track training hours.
3.) Training hours only can be faxed to All other documentation should be faxed to
APRIL 2015 MAY 2015
120 hours 120 hours
TRAINEE SIGNS
SCO SIGNS

10. CHANGE IN STUDENT STATUS
VA FORM B CHANGE IN STUDENT STATUS
VA FORM OR
PRIOR CREDIT DOCUMENTS
VA FORM
LAST DAY WORKED
VA FORM
VA FORM D-1 X

11. EXAMPLE OF ELECTRICIAN WORK PROCESSES HOURS
THE TRAINING OUTLINE
EXAMPLE OF ELECTRICIAN WORK PROCESSES HOURS
PRELIMINARY WORK:
Learning names and uses for equipment used in trade, names of various
tools used in assembling material.
RESIDENTIAL , INDUSTRIAL AND COMMERCIAL ROUGH WIRING:
Moving material from stockroom, laying out outlets, etc. from blueprints
or personal instruction, laying out systems, cutting and installation of wires/cables
RESIDENTIAL, INDUSTRIAL AND COMMERCIAL FINISH WORK:
Connecting and setting switches, plates, and receptacles; installing proper fuses,
various kinds of fixtures; assisting journeyman in installation and completion of work
in accordance with the rules of National Board of Fire Underwriters and local regulations.
INDUSTRIAL LIGHTING AND SERVICE INSTALLATION:
Installing all types of heavy electrical equipment, wiring all types of heating equipment,
complete installation for air conditioning.
TROUBLESHOOTING:
Repairing electrical work, check for trouble – make repairs under supervision, check for
trouble and make repairs without supervision.
MOTOR INSTALLATION AND CONTROL:
Install overcurrent devices, install replacement motors, analyze motor
circuits/troubleshooting, install emergency generators TOTAL HOURS
2150
1.) Preliminary work is 250 hours of total training time, but preliminary work will always have to be done. After training in that work process for 250 hours, the trainee is not training anymore. They are working. 2.) Every approved training program must have a training outline. The training outline is made up of different work groups relevant to the trade or skill being learned. Each work group is made up of processes all of which have to be successfully learned in order to complete the training program.

12. TRACKING PROGRESS - Example
GENERAL INFO
DAILY HOURS
Preliminary Work
Rough Wiring
Finish Work
Lighting & Service
Troubleshooting
Motor installation
Journeyman Initials
TRAINING PROGRESS

13. TRACKING PROGRESS - Example
PROGRAM
RECORD OF HOURS COMPLETED - BY MONTHS
OJT SUPERVISOR COMMENTS ON TRAINING, INTEREST AND ATTITUDE, CHECK ITEMS
ITEM
LIST OF WORK PROCESSES
HOURS
 JAN
FEB
MAR
APR
MAY
JUN
TOTALS
PREVIOUS
CUMUL
THAT NEED TRAINING IMPROVEMENT A
PRELIMINARY WORK
250 
 43
62 
87 
 192 B
 ROUGH WIRING
 300
 37 34
64 
 135 C
FINISH WORK 
 14
20  16
50  D
LIGHTING & SERVICING 
 450
 42
72 
114  E
TROUBLESHOOTING 
 350  6 8 
14  F
MOTOR INSTALLATION 
 500
  20 G H I
ADVANCEMENT J
RECOMMENDED __YES __ NO K L
_________________________ M
OJT SUPERVISOR
TTL HRS OJT TRAINING
2150 
142 
136
247
COMPANY NAME
40 HR WORK WEEK
TTL HRS RELATED INSTRUCTION
 144 12
 12
 48
 525
RELATED INSTRUCTION SITE
SUPERVISOR INITIAL.
WORK BOOK OR STUDY ASSIGNMENT
TEST DATE
GRADE
COMMENTS
INTERST AND ATTITUDE
CLASS INSTRUCTOR
SCHOOL

14. LEAVE AND EARNINGS - Example
HOURLY WAGE RATE
OVERTIME HOURS
DATES OF LEAVE
We realize that trainees work at several sites and are paid by other contractors. Make it the responsibility of the trainee to provide the SCO with pay records. Otherwise gathering these for compliance survey visits will consume way too much of your time.
TRAINEES NEED TO PROVIDE THEIR PAY RECORDS TO THE SCO