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Practical guide to build Modern Intranet sites with SharePoint Communication Sites Asish Padhy.

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Presentation on theme: "Practical guide to build Modern Intranet sites with SharePoint Communication Sites Asish Padhy."— Presentation transcript:

1 Practical guide to build Modern Intranet sites with SharePoint Communication Sites
Asish Padhy

2 About me SharePoint, Office 365 and Azure Solutions Consultant
at Kloud Solutions 12 years of experience working on SharePoint and MS Technologies I am a Consultant, Architect, Project Lead and always a Developer. Microsoft Certified Professional in SharePoint

3 Agenda Introduction Communication Sites Mapping the old structure
Configure Communication sites as Intranet Demo Challenges Extensibility Options Final thoughts

4 Intranet build cycle Scope for MVP Design a layout (UX)
Review with Stakeholders Feasibility with Technical team Identify limitations Prepare for upcoming changes Implement with minimal support strategy Present it to business stakeholders and get regular feedback Scope Design Review Implement Adopt

5 Benefits of Communication sites
Easy Content Management Site Pages grouped based on content groups Role based pages (coming ..) Target based on Business functions Types of Site Pages – Promoted state (0 = Site Page, 1 = Article Page, 2 = News Page) Easy Targeting of Content Site Pages with Highlighted web parts with metadata Announcements and Updates Create and Promote News Configurable News web parts Content Aggregation, Global Navigation to all sites Could be promoted to Hub sites Forms Embed Microsoft Forms and PowerApps Forms onto the page Content Approval Promote site pages to news Start custom approval on pages (upcoming ..)

6 Communication Sites - Inclusions
Full width layout Top Navigation Site Pages Responsive design Site Themes New Web parts Ease to create Site Pages and News (that fit on your phone) Interactive Components Pre-built templates – Topic, Showcase and blank Pre-built page templates

7 Communication sites - Limitations
No Master page No Publishing Feature No Page Layouts No Office 365 Groups features No OneNote Notebook No Left hand navigation No Custom Scripting

8 Configuration options
Branding Use SharePoint themes for customizing look and feel Create custom themes using the Theme generator Web parts Use Hero web part and high resolution images to tell a story Use Highlighted content to target and group content based on user roles Use various layout options on the page to arrange components Use News web part for showcasing news from selective SharePoint sites Use Events calendar to show upcoming events Use Yammer for sharing and communicating user voices Use Site Activity to show the latest working content … and many more

9 Configuration options (cont’d…)
Pages Add custom metadata as per business groups and activities Use News posting for sharing latest content Navigation Configure navigation Limitation : Navigation element can’t be blank, even for headers Page templates (customization) Could be done via programmatic approach Use of OfficeDevPnP library for modern page operations Add Page and Sections Add web parts Configure properties

10 Demo

11 Mapping Old structure to New
New Structure Comments Publishing Pages Site Pages Site Pages have responsive design and full width layout Page Layouts Sections Sections could be easily configured for each page Site Hierarchical Navigation Hub Sites Hub sites also allow you to aggregate News, Search and Themes Content Publishing Promoted State* Promoted state and Content Approval for managing content status Master Pages Site Designs and Site Scripts Site Designs provide a combination of Themes, Provisioning template and SPFx components Web Parts and Hosted Apps SPFx web parts SPFx are client side driven components

12 Extensibility options
Challenges Approach Top Banner or Footer customizations Application customizers Custom business requirements SPFx web parts Custom Layouts and sections* SharePoint Online CSOM Content Approval and Lifecycle* Flow with Azure Functions Page Metadata Management* SPFx extension with Azure Functions Custom forms PowerApps and SPFx web parts

13 Latest Updates (SharePoint Conf NA 2018)
Audience Targeting – link Page Metadata update and Page details on page – link Custom approval flow on site pages - link New List Creation options – create from existing, from excel and new templates – link Copy and paste data directly from excel - link Change type of column on the list view directly – link Edit in place in List - link Assign a task to Planner directly from a List item – link Row Conditional Formatting - link Analyse Image information and get recommendations from Azure Cognitive services - link New Search results with filtering experience - link PowerBI integration with List views and analysis information for List items – link - link Sentiment analysis via Flow on List items - link Search transcript for videos in Microsoft Stream – link New Web Parts – Weather web part, Map View web part and many more ..

14 Final Thoughts Winners :
Great fit for business teams moving to Office 365 Latest releases and updates Seamless integration with other Office 365 suite services such as PowerBI, PowerApps and Flow Best Mobility experience Things to keep in mind : Targeting release Target release for everyone – more frequent changes, beta releases Target release for specific users – beta release only affect specific users, power users Standard release – GA available features Changes might break functionality. Keep users regularly informed

15 Questions


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