1. Opportunities for your Community
Assistance Programs
Opportunities for your Community
Session: “Finding Your Way Home” – Overview of some of the programs in the Community Development Department at MFA: homeless shelters, rental assistance programs, and assistance for individuals with HIV/Aids Emphasis: Eligibility/Target populations/Opportunities to apply for funding/Regulatory requirements Q&A at the end
Assistance Program Opportunities
For Your Community

2. My First Template
Meet Our Team
JACKIE GARRITY – Program Manager, EMERGENCY HOMELESS ASSISTANCE PROGRAM
SHANNON TILSETH – Program Manager, RENTAL ASSISTANCE AND LINKAGES PROGRAM
NATALIE MICHELBACK – Program Manager, HOPWA AND CONTINUUM OF CARE PROGRAM

3. My First Template
MFA Programs
MFA is appointed by the state of New Mexico to oversee the funding that is designated to assist individuals and households who are experiencing homelessness, or who are at risk of becoming homeless, by providing services and temporary rental assistance.
Emergency Homeless Assistance - EHAP Funds are used for shelter expenses, staff salaries related to work performed for this program, and the critical component of data entry, which ensures these funds are supporting the shelters that are actually moving clients into permanent housing.
Rental Assistance - RAP Assistance is specifically for individuals and households who are experiencing homelessness or who are at risk of becoming homeless by assisting with security deposits, rent, applications fees, utility assistance & rental arrears.
Housing Opportunities for Persons with AIDS/HIV – HOPWA Assistance is specifically for low-income persons (at or below 80% of area median income) who are medically diagnosed with HIV/AIDS, along with their family, to receive rental assistance and permanent housing placement.

4. MFA’s Role
Monitoring MFA monitors service providers based on yearly risk assessments. The monitoring covers fiscal requirements, participant files, policies & procedures and staff personnel files.
T&TA MFA provides assistance with regulation interpretation & contractual obligations including guidance on allowable expenses for each program.
Invoicing Reimbursement requests are submitted monthly. Each program manager is available to assist with questions and technical issues.
Partnering The most effective way to develop a successful program is to partner with other service providers in your area. MFA can provide recommendations to assist with program development.
Monitoring: Ensuring all policies address federal requirements for each program – minimum habitability standards, internal control, documentation of client eligibility
T&TA: Our role is to provide regulation interpretation as well as updates to federal requirements – various training opportunities/peer exchanges
Invoicing: Funding is provided on a reimbursement basis through monthly invoices. A critical component is data collection which is reported each month with the invoice
Partnering: We work closely with our service providers, encouraging them to partner with other agencies providing similar services to their clients. (ex: facing a huge project of a bathroom remodel to meet ADA compliance for shower accessibility; dealing with outbreak of bed bugs or lice in a shelter…. then looking for best practices to prevent these issues from reoccurring)

5. Except for CoC, funding is awarded through a competitive RFP process.
Funding Cycle
ESG and State Homeless Funds are awarded to MFA and divided between EHAP, RAP, CoC & NMCEH.
2018 ESG Funding $ 1,122, State Homeless Funding $ 1,265, HOPWA Funding $808,226
Federal & State Funding
MFA
Participant
Selected sub recipients provide assistance to participants who qualify under the program rules and regulations.
Sub recipient
Except for CoC, funding is awarded through a competitive RFP process.
EHAP
$885,399
RAP
$808,723
CoC
$458,174
NMCEH
$88,000
HOPWA $808,226

6. How Is Funding Used? Emergency Shelter Assistance Rental Assistance
My First Template
How Is Funding Used?
Emergency Shelter Assistance
Shelter Operations utilities, vehicle maintenance, insurance, food, shelter supplies
Essential Services - case management, transportation, staff salaries for time spent relative to program
Data Collection - collection, analysis, management of client data, including reporting through the HMIS system (or comparable database)
Rental Assistance
Rent – short & medium term
Rental Arrears
Utility Assistance & Arrears
Utility Deposits
Security Deposits
Rental Application Fees
Case Management & Housing Stability
Housing Opportunities for Persons With AIDS/HIV
Tenant Based Rental Assistance
Short Term Rent, Mortgage and Utility Assistance
Permanent Housing Placement

7. Service Gaps – No Provider
EHAP Service Area
Harding
McKinley
Grant
Hidalgo
Otero
Roosevelt
Chaves
Guadalupe
Curry
Quay
Bernalillo
Catron
Cibola
Colfax
De Baca
Dona Ana
Eddy
Lea
Lincoln
Luna
Mora
Rio Arriba
San Juan
San Miguel
Sandoval
Santa Fe
Sierra
Socorro
Taos
Torrance
Union
Valencia
Adult - 5
Youth - 5
Domestic Violence - 17
Service Gaps – No Provider

8. Who are the Current EHAP Service Providers?
My First Template
Who are the Current EHAP Service Providers?
Option, Inc – Hobbs
Family Crisis Center – Espanola
Valencia Shelter – Los Lunas
S.A.F.E. House – Albuquerque
Carlsbad Battered Families – Carlsbad
Community Against Violence – Taos
Battered Families Services – Gallup
Crisis Center of Northern NM – Espanola
Grammy’s House – Artesia
Healing House – Deming
Haven House – Rio Rancho
Hartley House – Clovis
El Refugio – Silver City
COPE – Alamogordo
HEAL – Ruidoso
La Casa – Las Cruces
Roswell Refuge - Roswell
PATH – Farmington
Interfaith – Santa Fe
Samaritan House – Las Vegas
St. Elizabeth – Santa Fe
Heading Home - Albuquerque
Youth - 5
DreamTree – Taos
Youth Shelters – Santa Fe
YDI – Albuquerque
New Day – Albuquerque
Assurance Home - Roswell
Adult - 5
Domestic Violence - 17

9. EHAP Participant Eligibility
Participant must meet HUD’s Definition of Homelessness:
Literally Homeless - lack a fixed, regular, adequate nighttime residence
Imminent Risk of Homelessness - will imminently lose their primary nighttime residence
Homeless Under Other Federal Statutes - an unaccompanied youth, under the age of 25
Fleeing/Attempting to Flee DV - fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking
EHAP Participant Eligibility
Federal Requirements

10. Service Gaps – No Provider
RAP Service Area
Harding
McKinley
Grant
Hidalgo
Otero
Roosevelt
Chaves
Guadalupe
Curry
Quay
Bernalillo
Catron
Cibola
Colfax
De Baca
Dona Ana
Eddy
Lea
Lincoln
Los Alamos
Luna
Mora
Rio Arriba
San Juan
San Miguel
Sandoval
Santa Fe
Sierra
Socorro
Taos
Torrance
Union
Valencia
RAP Service Provider
RAP Service Provider 2+
Service Gaps – No Provider

11. RAP Participant Eligibility
Participant must meet the HUD definition of homelessness
Household income must be at or below 30% AMI
Participant must lack sufficient resources or support networks
Rapid Re-Housing
Homeless Prevention
Participant must meet the HUD definition of at-risk of homelessness
Household income must be at or below 30% AMI
Participant must lack sufficient resources or support networks
Individual/household will lose their primary residence within 14 days

12. Southwestern Regional Housing
HOPWA Service Area
Harding
McKinley
Grant
Hidalgo
Otero
Roosevelt
Chaves
Guadalupe
Curry
Quay
Bernalillo
Catron
Cibola
Colfax
De Baca
Dona Ana
Eddy
Lea
Lincoln
Los Alamos
Luna
Mora
Rio Arriba
San Juan
San Miguel
Sandoval
Santa Fe
Sierra
Socorro
Taos
Torrance
Union
Valencia
Northern Region
Southwest CARE Center
Southern Region I
El Camino Real Housing
Southern Region II
Southwestern Regional Housing

13. HOPWA Participant Eligibility
Tenant-Based Rental Assistance
Participant must be medically diagnosed with HIV/AIDS
Household income must be at or below 80% AMI
Short-Term Rent Mortgage Utility Assistance
Participant must be medically diagnosed with HIV/AIDS
Household income must be at or below 80% AMI
Household must have legal residency in housing and/or be responsible for utility payments
Household must demonstrate need for assistance

14. RFP Timeline
The timeline shows the basic process used to select service providers for EHAP, RAP & HOPWA.
RFP submitted to MFA board for approval
RFP Released
RFP’s Review for Deficiency Corrections
RFP’s Scored
Protest Period
Final Award Notifications 1 2 3 4 5 6 7 8 9 10 11 12
RFP Training.
RFP Due
Deficiency Corrections Due
Preliminary Award Notifications
Award Recommendations to MFA Policy Committee
Program Year Begins
RFP generally released around January

15. RFP Minimum Threshold
In order to be considered for funding, a minimum threshold has been established. Depending on the program, there may be additional minimum threshold items.
Organization must be a non-profit with a 501(c)(3) status, unit of local government or tribal government.
Proof of registration as a charitable organization with the New Mexico Attorney General’s Office.
Must be in good standing as of the date the RFP is issued and must not have “suspended”, “debarred” or HUD’s “Limited Denial of Participation” status.
If non-profit, must submit a letter of support from the unit of local government.
Current Independent Audit conducted in accordance with Government Audit Standards “GAS”. Local, public bodies must provide an audit by a certified auditor who has been approved by the NM State Auditor’s Office and who is also on the State Auditors List.
Proof of insurance coverage according to specific limits.
Meeting all minimum threshold requirements DOES NOT guarantee funding.

16. RFP Scoring
The scoring criteria varies based on the program. A minimum score must be obtained in order to be selected as a service provider.
Organizational Capacity Does organization have the capacity to administer an effective program with measurable, positive outcomes? What is the related experience of the staff who will be administering the program? (All Programs)
Finance Financial policies/practices & audits are analyzed to determine risk. (All Programs). 01 02
Service Area or Community Need
What counties will be served by the organization? (RAP, HOPWA) How many beds nights are provided annually? (EHAP) 04
Performance with Housing Placement What percentage of clients served in the previous 12 months exited to permanent housing? (EHAP & RAP) 03
Capacity: Sufficient number of staff, with related experience, to run the program
Finance: Examine most recent annual audit
Service Area:
Community Need: Occupancy rate related to size
Performance with Housing Placement: scored heaviest for EHAP

17. Contracts & Renewals
Service Providers must meet specific minimum criteria to be considered for contract renewal each year.
Minimum criteria for renewal is similar to what is required to apply for funding in the RFP.
Funding varies from year to year.
Awards are made based on predetermined measures for each program.
Organizations awarded funding through the RFP are eligible to receive funding annually for up to 5 years.
Measures are based on program goals such as meeting contractual requirements.
Current service providers with EHAP, RAP, and HOPWA are eligible to receive funding through June 30, 2021.
Measures for renewal:

18. CONTACT US
If you would like to be included in the notifications regarding RFP’s, please contact us and we will add your name to the list. We are happy to answer any other questions you may have.
344 Fourth St. SW Albuquerque, NM 87102