1. Guiding Students Through the ASC Petition Process

2. ASC Enforces regulations on Academic Standing
Authority to grant exceptions to the regulations on Academic Standing (requests for reinstatement exceptions)
Committee Membership
November 26, 2018

3. Academic Standing
Based solely on OSU cumulative GPA. Transfer courses (including DPP courses) are never considered in the determination of the OSU academic standing.
Good, Warning, Probation, and Suspension
Not linear
No limits on number of reinstatements (though a second appearance before the ASC is rare)
For students on probation, a term with a single credit below 2.0 will result in suspension
November 26, 2018

4. Reinstatement – 3 Options
Two-year absence
24 credits, minimum 2.5 GPA
Reinstatement by Exception
Senior Exception
November 26, 2018

5. Reinstatement by Exception
Petition to the ASC,
supported by the student’s academic college.
ASC reviews exceptional situations and individual circumstances relevant to each situation
ASC decision is never whether a student ought to return to OSU, but the best term and conditions for a student’s return.
November 26, 2018

6. Guidelines for Exception
ASC considers requests in which ALL THREE of the following conditions are met:
Poor academic performance was the result of extraordinary circumstances that have been demonstrably corrected or substantially addressed.
Student’s academic advisor (with consultation with the Head Advisor) is willing to argue convincingly that the student has a strong probability of completing the degree.
There is also evidence in the academic record of an ability to succeed academically.
November 26, 2018

7. Extraordinary Circumstances
Must have occurred within, or close to chronologically, the term of suspension
Exceptional or extraordinary
Has to have impacted academic success
The committee will try to determine whether the exceptional issue(s) have been corrected.
November 26, 2018

8. Demonstration of Academic Success
Successful prior OSU terms
Successful terms at other institutions
Success, or lack of success, in specific areas
November 26, 2018

9. Reinstatement Packet Complete reinstatement packet:
Prepare 1-page letter – extenuating circumstances and their resolution
Letter of support from academic advisor/head advisor.
Complete Learning Agreement with academic advisor
Additional documentation (typically medical documentation)
Petition form must be signed by college head advisor
Turn in completed reinstatement packet to Registrars Office; docket time is given.
November 26, 2018

10. ASC Meeting procedure Committee reads and reviews all materials
Preliminary discussion among committee
Registrar’s Office representative escorts student to meeting
Interview with the student and advisor (if attending)
(Questions/clarifications; student/advisor to can add information)
Student/advisor waits in Office of the Registrar for decision
Final Discussion and vote by committee
Preparation of summary sheet for student
Registrar’s Office representative informs student of the decision and explains the summary sheet
November 26, 2018

11. Heard by Senior Vice-Provost for Academic Affairs, or designee.
Appeals
Heard by Senior Vice-Provost for Academic Affairs, or designee.
Appeals based solely on the original file reviewed and acted upon by the Committee (Cases re-opened only if significant new information is presented )
Final level of appeal and the final decision.
November 26, 2018

12. ASC
Tips:
Assessing extenuating – could/are other students faced with similar situations?
Create "win-win” short term solution – take one term at LBCC and return with a 3.0, then we can file a petition – more evidence of success. 1 class is not truly evidence of past success.
Caution around tight turn around terms eg: winter to spring.
Please attend with the student when possible & appropriate.
Please communicate any concern to committee in advance of the scheduling meeting.
November 26, 2018