2. Contents Overview of the software - video How do I login?
What are each of the tabs for?
‘Manage Bookings’
‘Reports’
‘Manage Your Appointments’
Frequently Asked Questions
We have added video tutorials in the top right corner of each page in the software. Click these to watch a video on how to use the page.

3. Overview of the software - video
As a further resource, or for use instead of reading this presentation, there is an accompanying film! We have prepared five minute video which explains the staff/teacher area of the Parents’ Evening Booking System. You can watch the film in Vimeo.com by clicking below (or using this link:

4. How do I login?
Go to
Next, login using the Staff username and password which
has been provided by your school Administrator.

5. What are each of the tabs for?
When you login, you will have the option of choosing three Staff tabs. Manage Your Appointments – This is the main staff page. Staff need to search for themselves and are then shown their bookings and an overview of their schedule(s). Manage Bookings – Make bookings on behalf of pupils and parents Reports – Run reports and insights, for example: see who has and has not booked

6. What are each of the tabs for?
Part One Checking your appointments

7. ‘Manage Your Appointments’ tab
Step One: Find yourself
Use ‘Manage Your Appointments’ to check and print out your schedule for the parents evening.
You can also block out appointment times and move your start and end time if your Admin has allowed this.
Enter your surname to search for yourself.
Select the correct parents evening.
Search
List of parents’ evenings scheduled

8. ‘Manage Your Appointments’ tab
Step Two: Manage your appointments
Teachers print out their appointments
You can extend your availability here
Block out appointment time slots here
Check who has booked in the main table
Parent contact details are shown
Parental comments are hidden. Click here to see these
Teachers can add their own notes
Teacher can tick if the parent attends

9. What are each of the tabs for?
Part Two Make / cancel appointments

10. Manage Bookings
The Manage Bookings ‘tab’ will give you two options for each parents’ evening:
Clicking on the event name will take you to a booking page where you can book appointments for any student and/or teacher
Clicking on ‘Request to Parent’ will allow you to send a request to the parent of a student, perhaps asking them to make you a priority booking. This ‘request’ will appear before the parent is given the option to book (just after the login). See Part Three of this presentation for further info.
These two areas are explained in greater detail on the forthcoming pages.

11. Making Bookings using ‘Manage Bookings’
If you choose to make bookings in an event, here is the process:
Choose the parents evening
Choose the department
Choose the teacher
Click on a time
Find the pupil
Select the parent
‘Make Booking’
You can print a parents’ appointment card
You can cancel an existing booking
Cancel all the bookings of one specific parent

12. What are each of the tabs for?
Part Three Sending parents a message

13. ‘Request to Parent’
On the Manage Bookings tab, the ‘Request to Parent’ page will allow you to send a note/message to a parent for them to pick up before they start booking.
Choose a class
Choose a student
Choose a parent
Click on your name (so that you turn green)
Add your comment
Send

14. What are each of the tabs for?
Part Four Checking who has / has not booked, and other reports

15. ‘Reports’ tab
Use ‘Reports’ to check which parents have and have not booked any appointments.
Choose the term
Choose the parents evening
Children associated with this evening
Parents associated with this evening
Percentage of parents who have booked
Number of bookings made
Run reports for these options. These reports can be exported into Excel, printed or ed