1. Rail Program Management Services
Presentation to Rail Committee on
City of Palo Alto
Rail Program Management Services
March 1, 2017

2. Overview Introduction
Scope of Services, Schedule & Summary of Work to Date
Rail Corridor Circulation Study
Community Engagement Plan
Rail Committee Direction

3. 1
Introduction

4. Collaboration & Integration
Team
Community Organizations
CARRD
Friends of Caltrain
PABAC

5. Project Team Organization
Management of team

6. 2
Scope of Services

7. Scope of Services Tasks Status Task 1 Support Council Rail Committee
Underway
Task 2
Convene Rail Technical Group
Rail Committee Direction
Task 3
Support CPA during CHSRA Envt Review Phase
Task 4
Conduct Rail Corridor Circulation Study
Partially Underway
Task 5
Conduct Context Sensitive Alternatives Analysis
TBD
Task 6
Prepare Draft & Final PSR and 15% Design Plans
Task 7
Complete Envt Analysis for Preferred Alternatives
Task 8
Financing Plans
Task 9
Additional Tasks

8. Schedule
Millbrae Station ASP

9. Summary of Work to Date
Attended and participated in several stakeholder meetings:
City/ County Staff Coordinating Group (CSCG) w Caltrain & HSR
HSR Community Working Group (CWG)
Caltrain
City of Menlo Park
CARRD (Nadia Naik)
Responded to rail program items:
Caltrain-UPRR agreement
CBOSS/ PTC
HSR Scoping Report
Drafted Community Engagement Plan and Proceeding with Rail Corridor Circulation Study (see following slides)
Millbrae Station ASP

10. 3
Circulation Study

11. Study Area

12. Progress to date Circulation Study Sub-tasks Status Data review
Complete
Data gap analysis
New traffic counts
Existing documentation review
Ongoing
Collision data review
Ped & Bike data compilation

13. Progress to date Travel Demand Models/ Scenarios Status
Mount and operate
Complete
Base year validation
Develop future year models
Ongoing

14. City of Palo Alto’s Travel Demand Model Forecast 2030 PM Peak Congestion Mapping

15. City of Palo Alto’s Travel Demand Model Forecast 2030 PM Peak Congestion Mapping
Same map, zoomed in

16. Task 4 Scope/ Deliverables
Date 1
Existing Documentation Report (“Gap Analysis”)
Feb 3 2
Existing Conditions Report
Mar 3 3
Travel Demand Model Validation Report 4
Future Year, No Build Conditions Report
Mar 10 5
Alternative Test Conditions Report
TBD 6
Preferred Alternative Report 7
Draft Circulation Study Report 8
Final Circulation Study Report

17. Community Engagement Plan4

18. Goals & Objectives
Implement context sensitive solutions process using a detailed community engagement plan
Provide clear, accurate, and easily accessible information
Create platforms to evaluate grade separation alternatives
Performance measures to assess and adjust engagement efforts

19. Stakeholders & Concerns
Key Stakeholders
Concerns to Be Addressed
Palo Alto Residents
Lack of safety around grade crossings
Regular transit riders
Traffic congestion around grade crossings
Senior citizens
Noise pollution
Citizens with special needs
Inconvenience of construction activities
Disadvantaged residents
Inequality of costs & benefits
Palo Alto elected officials & staff
Local organizations (business, non-profits, community based)

20. Engagement Tools Inquiry database – record of public commentary
Online survey - distributed via , website & social media
Collateral – fact sheets, s, website content, text messages
Project mailings – flyers, notifications
Community meetings – next slide

21. Community Meetings
Cooperatively develop project goals and objectives, evaluate define and alternatives, and involve the community and City Council in a clearly define decision-making process
Establish CSS process milestones and decision points
Propose to hold six (6) community meetings
First meeting proposed in April 2017

22. Rail Technical Group Ideas
Californians Advocating for Responsible Rail Design
Friends of Caltrain
Pedestrian and Bicycle Advisory Committee
Palo Alto residents, elected officials, and staff
Technical experts
Local organizations (business, education, environment, community-based, non-profit)

23. Rail Committee Direction5
Rail Committee Direction

24. Request Direction on: Community Engagement Plan Rail Technical Group
Build on framework included in staff report; staff to return with final draft.
How detailed should it be? How do we measure success and adjust?
Are we ready to hold first public meeting April 2017?
Rail Technical Group
What is their function (technical group or CSS stakeholders)?
Who should be members and how should they be appointed?
Rail Corridor Circulation Study
What are the circulation study goals?
How far can we advance study before first public meeting?
How do we vet alternatives for analysis given existing city policies?

25. Thank You Contact: Richard Davies, Project Manager Mott MacDonald
181 Metro Drive, Suite 510
San Jose, CA 95110
T (925)