1. Club Funding
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2. Workshop Topics Eligibility for Funding Club Funding Procedures
Requesting Club “6” Account Funds
Requesting Student Life Funds
Requesting Club Activities
Point System Guidelines

3. Eligibility for Funding It’s as EASY as 1 … 2 … 3
1. Attend Club Funding Workshop
2. Turn in Annual Forms
Advisor Agreement
Officer List
Club Charter Renewal
Constitution
Club “6” Account Signature Form
Due by 4 pm, Friday, Oct. 12, 2018
Bld. 130, Rm. 113, Inbox on back counter-
3. Earn Points and Submit All Requests on time.

7. Two Sources of Money Club Funds (“6” Account) Fund 2 Activities Funds
Money raised through bake sales, car washes, donations, etc.
Fund 2 Activities Funds
Money requested from the
Student Life Department

8. Club Fund 6 Accounts Making Purchases:
Contact our office for vendor choices
Complete an All in One Request Form before purchase
Attach Minutes showing approval for purchase
Attach Price Quote
Getting Reimbursed for Purchases:
Attach Minutes showing approval for reimbursement
Submit original receipt after purchase
Deposits:
Use Deposit form
Checks made out to Daytona State College
Driver’s License written on check
Clubs NOT tax exempt

9. Fund 2: Activities Funds
Making Purchases:
Contact our office for Vendor Choices
Complete All in One Request Form
Attach invoice or price quote.
*College IS Tax Exempt
Getting Reimbursed for Purchases:
Prior to Purchase:
Return original sales receipt to our office

10. Student Travel
Set Up a Travel Authorization Meeting with the Student Life Staff
Request for Travel:
Complete All in One Request Form
Attach necessary documentation
Hotel Stay:
Rooming list with Student Names and ID #s
Conference:
Student List with ID #s
Registration Forms
Complete Student Travel Agreement form
Include in packet Advisor’s Travel Information for pre-approval
30 days advance notice for in-state travel
60 days advance notice for out-of-state travel
See Club Handbook for details

12. Planning Events Advance planning always pays off!
Break down event into smaller tasks
Assign people to each task
Complete All in One Request Form
At least 10 business days prior to event
Use form for on or off campus events

13. Where Can You Find the Club Handbook & Forms?
Student Life
In the Document Repository- Student Life Activities

14. Advertise Your Event

15. Goals of Points System To encourage club involvement with :
New student recruitment efforts
Visible activities on campus
Activities that support student success
Opportunities for developing leadership/organizational skills
Community service learning opportunities

16. Points System Success Stories
51 Clubs in 2017/2018
Compared to 43 Clubs in
Money raised for local organizations – $3,900
Community service hours –
1,970 hours-13-14 2,
2,867 – 15/16
2, /17
2, /19

17. Updates to Funding System
Please use form with Points Category
Updated Report Form
Flyer for Club Planned and Implemented events must be attached

18. Point Categories

19. Points in excess of the 50 will roll into next semester totals
Funding Levels
Gold Level- (50 points) eligible for up to $500 the following semester. Clubs in gold category may also be allotted greater amounts of funding if they are recipients of a national award, recognition, or for participation in a conference and/or tournament after review by the Student Life Dept.
Silver category - (40-49 points) are eligible to request $250 during the semester following their achievement of Silver status
Bronze category - (35-39 points) may request $100 following their achievement of Bronze status.
Participation forms reviewed to determine total hours for recognition at Annual Club Banquet
Points in excess of the 50 will roll into next semester totals

20. Club Current Levels Student Photography Student Respiratory
Table Top Gaming
Sigma Beta Delta
SADHA
SPA
Business Club
ASL Club
Falcon Vets
Global Friends
AASA
Healthy Roots
Student Respiratory
Science Club
SGA
Student Massage
Phi Theta Kappa
Psy Psi of DeLand
Studio Rats
Gay Straight Alliance
Health Information Technology
Psychology of Flagler
Surf Club

21. Locating Opportunities
Monthly to Advisors to include:
College Engagement Events
Student Life Community Projects/ Events
Up-and-Coming Volunteer Events/ Service Projects
Chart of Club Point Standings

22. Club Leadership Retreat
October 5th
News Journal Center
9:30 am- 3 pm
Protecting Your Online/ Social Media Message
Professional Etiquette
Building Trust/ Working Together
October 6th
Meet at Student Center Travel to Zoom Air
8:30 am- 2 pm
Team Building
Ropes Course
High ropes/ Zip Lining
Only 30 Reservation Slots Remaining

23. Club Management Workshops
CAMPUS
DATE
TIME/ EVENT
DAYTONA- 130/154
October 26th
11-12pm & 1-2PM
November 16th
December 7th
11-12pm & 1-2pm
We Can Come To You!
Set Up a Workshop for Your Club

24. Remaining Student Life Events Fall 2018
Hispanic Heritage Day
Daytona Campus
Oct pm
Student Landing
Homecoming Activities
Oct
Native American Heritage Day
November pm
International Cultural Festival
Wed. Nov pm
ECHO Plaza/ Landing
Veteran’s Day
Fri. Nov pm
Basket Brigade Collections
College Wide
M-F Nov
SGA Offices

25. Report Guidelines
Turned in by 5:00 pm on the last Thursday of the month
Inbox 130/154,
Reports will be reviewed and points awarded at the beginning of each month.
Once the award is determined the Advisor will receive an with semester point totals.
No Club Meetings or Fundraisers listed on reports
Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals.

26. STUDENT LIFE CONTACTS studentactivities@daytonastate.edu
Director of Student Life:
Coordinator Student Life & Intramural Sports:
Bruce Cook
Lori Lemoine
Student Life, Social Media & News4U
Jennifer Thomas
DeLand, Deltona, FPC & NSB Student Life Specialist :
Robert Gosse
STUDENT LIFE CONTACTS

27. Questions???