2. Objectives To examine methods for saving documents.
To demonstrate closing and reopening documents.
To show techniques for distributing documents.

3. Main Menu
Saving Saving Documents Closing & Reopening Closing & Reopening Documents Document Distribution Methods Distributing Documents

5. Data Storage
Is any device or component which can record and store data or information
Allows users to save files and access computer programs
Is measured in bytes
for example, a computer’s hard drive could be five terabytes (TB)

6. Common Storage Devices
Include:
internal hard drive
device in the computer used to store programs and files
external hard drive
device which connects to the computer through a port, with similar functionality as the internal hard drive
network drive
hard drive attached to a network, computers on the same network can access the drive
USB (Flash) drive
small, portable device which is attached to a USB port on the computer

7. Common Storage Devices
Include:
Memory card
small card which can be inserted in a computer or device such as a digital camera
DVD or CD
storage disks which can be used for different file types
Online storage (cloud storage)
location on the Internet which allows users to save, access and share files
typically requires a subscription or account through a service provider
some examples include OneDrive, iCloud and Dropbox

8. Saving
Allows the file to be available for future use by storing it on a storage device or computer

9. Saving Files For the first time involves:
naming the file in the File Name Box
selecting a file type in the File Type drop down
choosing a storage location

10. Saving Files Should be completed after any change is made to the file
saving changes updates the previously saved version of the file with the most recent changes
Use the Save icon on the Quick Access Toolbar to complete a quick save or the keyboard shortcut Control S.

11. Files
Are saved as different file types depending on the application used to create, save and open the file
Have file extensions which indicate the file type
for example, a file created in Word 2016 has a .docx file extension
File Type-
format in which a file is stored; typically corresponds to the program used to create the file
File Extension-
a dot followed by three or four characters at the end of the file name used to show the file type

12. Portable Document Formats
Common File Types
File Type
File Extension
Word 2007 to 2016 Documents
.docx
Word 2007 to 2016 Templates
.dotx
Text Files
.txt
Portable Document Formats
.pdf
Web Pages
.htm
Word documents can be saved in a variety of file types including Word documents, PDFs, web pages and text files.
Word can open documents saved in compatible file types including text files, web page files, XML files and files created in other versions of Word. Compatible files open in Compatibility Mode in Word (which shows in the title bar of the program).

13. Saving as a Different File Type
Can be completed by:
selecting the file type in the Save As window
utilizing the Export option in Backstage View

15. Show the Saving Documents video segment.
Instructions:
Show the Saving Documents video segment.

17. Documents Remain open on the screen until they are closed
Can be closed by clicking on the Close button
if the file has not been saved or changes have been made and not saved, users will be prompted to save
if the file has been saved, the document will close

18. Reopening Word Documents
Can be completed by:
using the Open command in Backstage View
clicking the icon for the document in its saved location
right-clicking on the icon for the document and choosing the Open option

19. PDF Documents Can be opened and edited in Word
the PDF Text Reflow feature in Word takes information from the PDF file, such as text, graphics and tables and converts the content so it can be modified in a Word document
after the conversion, some content may not look exactly the same, but users can edit and adjust formatting to change the layout

21. Show the Closing & Reopening Documents video segment.
Instructions:
Show the Closing & Reopening Documents video segment.

23. Documents Can be distributed or shared in a variety of ways such as:
printing
sharing through

24. Printing
Can be completed by utilizing the Print option in Backstage View
contains options for adjusting printing settings
The keyboard shortcut for printing is Control P. Pressing this shortcut will automatically open the Print option in Backstage View.

25. Print Option Layout Print Button Number of Copies Selected Printer
starts the print job
Number of Copies
specifies the number to be printed
Selected Printer
shows printer to be used
Printer Properties
opens printer settings
Page Settings
shows options related to how the document will print on the page
Page Setup
opens additional page settings
Print Preview
shows how the document will look when printed

26. ing
Can be completed by utilizing the Share option in Backstage View
contains options for sharing the document including ing in different formats

27. E-mailing Documents Can be completed by:
sending a Word document as an attachment
sending a PDF version of the document as an attachment
sending an XPS version of the document as an attachment

29. Show the Distributing Documents video segment.
Instructions:
Show the Distributing Documents video segment.

30. Acknowledgements
Director of Brand Management Megan O’Quinn Graphic Editors Hilary Jasper, Megan O’Quinn Videography/Post Production Jake Saye Video Narrator Lora Cain Quality Control Director Angela Dehls
Collaborators
Stephanie Tullis
Business & Computer Technologies Educator
V.P. of Brand Management
Clayton Franklin
Executive Producer
Gordon W. Davis, Ph.D.
© MMXVIII
CEV Multimedia, Ltd.