1. Tiffinie Leiter Vanguard Sentinel CTC
CTE EMIS 101
Tiffinie Leiter
Vanguard Sentinel CTC

2. Topics CTE-26 CTE Matrix Subject Codes and Teacher License Checks
Testing- Webxams & Industry Credentials
Student Follow Up Data (if time allows)

3. Purpose of this Presentation
This presentation was designed to provide a general overview of information that should be gathered and assessed to assist in the creating and maintaining of Career Technical Education Programs

4. Can anyone tell me what EMIS stands for?

5. E.M.I.S. Educational Management of Information Systems We actually have a list that is very helpful when first getting started!

6. What I think everyday since taking the EMIS Position
WTF

7. Where’s The FTE? Please refer to the acronym list to know that FTE = Full-time equivalent
WTF

8. What does accurate funding and performance reporting require?

9. Team Work & a valid CTE-26
A CTE-26 is a Career Tech Education Program Application

10. A Valid CTE-26

11. CTE-26 CTE-26 Forms are completed in a District’s Safe Account.
You will need to go to the Ohio Department of Education’s Website and Log in to your Safe Account or see your curriculum director.
In order to have access the CTE-26 forms you would need to have permissions titled: Director-Curriculum/Instructional Services the Safe Account
CTE-26’s greatly impact Course or Weighted Funding

12. Funding Two major types of funding
Student Funding (Non-Weighted Funding) – funding received per student
CTE Course Funding (Weighted Funding) – Funding received based on students in specific courses.

13. CTE-26 Renewal System

14. CTE-26 Renewal Schedule is very important because…..
You need to make sure that your CTE-26’s remain up to date
It is very easy to apply for a CTE-26 and think you are good for five years
If your career field has a program renewal year scheduled for the following year then the five years is no longer valid and the you will need to reapply for the CTE-26 in March of the specified Program Renewal Year.
The application process for 2020 will tentatively begin November 1st
The lead district will need to approve the application by March 1st
The completed application will need submitted by March 15th

15. You can find this schedule on the ODE Website

16. Tech Prep Representatives can be great in assisting with this process
Tech Prep Representatives can be great in assisting with this process. VSCTC’s Tech Prep Representative (Mrs. Amazing) Will be having an open work shop for CTPD’s in January. Any Questions?

17. CTE-Matrix What information does it contain?
Career Field Name and Code
Subject Name
Subject Code ( deleted and added codes)
Curriculum Codes & Course Hours
Student Grade Levels
WFD Type (Work Force Development)
Career Technical Student Organization (CTSO)
Assessments
Industry Credentials

18. CTE-Matrix Where do I find this matrix?

19. CTE-Matrix Where do I find this matrix?

20. CTE-Matrix Any Questions?
This document is by far they most referenced document I use.

21. Subject Code & Teacher License Check
So you have a fantastic Business Program thought up.
It’s perfect for Business and Industry Needs – Highly Employable
You have picked subject material- codes and hired a teacher licensed in Marketing (S5)
You find out that only two of the courses will receive weighted funding because the teacher is Marketing Certified (S5) not Business Administrative (C4)
Both Teacher License Areas allow the teaching of Business Foundations & Management Principles
But Global Logistics and Supply Chain Management is only approved under a Business Administrative (C4) certification

22. Subject Code & Teacher License Checks

23. Subject Code & Teacher License Checks By Subject Code

24. Subject Code & Teacher License Checks By Teacher License

25. Any Questions?

26. Testing- Webxam Very Important for Technical Skill Attainment Many District’s Technical Skill can be impacted due to students taking the wrong assessment for the course subject code being reported. Please work with your EMIS person to ensure the subject codes being reported align with the end of course test being administered.

27. Testing -Webxam Use the CTE Matrix to ensure that you are correctly testing students.

28. Testing -Webxam
Webxam
Where to find information

29. Testing -Industry Credentials Ohio Department of Education Website Click- Topics, Career Tech, Industry Recognized Credential List

30. Testing - Industry Credentials

31. Testing – Industry Credentials
You must keep track of the test dates for Industry Credentials
Industry Credentials greatly impact Prepared for Success results
Students earning industry credentials will benefit Home School’sPrepared for Success Results
Students must earn 12pts in the same Career Field Area in order to be counted as a point for Prepared for Success

32. Testing Webxam and Industry Credentials
After test information and industry credentials are loaded into your District’s software system it is important that the District reviews the test scores to ensure …
Subject Codes and Test Codes Align
Overall results received by ODE align with the Districts overall results reported

33. Any Questions?

35. Bonus Section Follow Up Data
CTPD’s are responsible for information reported by homeschools for courses that are ran by the Home School but CTE approved.
Be sure to meet with your homeschools that have these programs to ensure they are accurately reporting test results and follow up data.
I meet with my CTPD at our ITC in February.
Follow up data on students is reported in the Flat File Editor or FFE File.
Students are surveyed during the 6 months following Graduation.
Best Practices for follow up data (Group Discussion)