1. Portable Document Format PDF

2. What is PDF? PDF = Portable Document Format
Universal file format developed by Adobe Systems
Based on PostScript printing language
Incorporates fine detail and quality of print publications with the interactivity of electronic publications
PDFs are the electronic equivalent of your printed documents
Maintains fidelity to original document
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3. What to publish in PDF format?
Documents that need to be accessible across platforms
PDFs allow recipients to open files even if they don’t have the applications used to create it.
Ex: word, power point, excel, photoshop, illustrator – convert to PDF an share with anyone
Documents that need to exist in a printed format (Ex: Forms-IRS, applications, registrations, etc.)
Any document with complex layout that requires precise formatting, fonts and high graphic quality.
Documents that would not translate into html well
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4. Benefits of PDF
Versatile: works well in both electronic and print worlds
Display consistently: PDF pages display the same on any computer regardless of the system and platform used to view the documents.
Predictable Printing: PDFs print exactly as they appear, page layout preserved, line breaks maintained
Preserves all fonts, formatting, colors and graphics of any document regardless of the application and platform used to create it. (fonts embedded, type rendered perfectly, high quality image rendering)
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5. Benefits of PDF
Secure: PDF files can be secured to prevent undesired changes or printing, or to limit access to confidential documents. (redact proprietary information or sensitive information)
Efficient & Flexible: PDF files can be updated quickly and easily
Reduce printing costs
Eliminate outdated materials
Easily distributed (Free PDF readers)
Create Fillable Forms
Add Interactive Features
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6. PDF vs. HTML HTML and PDF files formats are complementary technologies
HTML: for online distribution
PDF: for documents to be printed after download
LIKE HTML, PDFs use a type of tagging language (postscript) to describe the formatting and layout of a document.
LIKE HTML, PDFs allow you to add hyperlinks from text, graphics, button, etc.
Interaction and navigation
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7. PDF vs. HTML UNLIKE HTML, PDFs hold true to any advanced formatting
UNLIKE HTML, PDFs support high resolution graphics
The high-resolution graphics display at a coarser resolution on screen, but they reproduce faithfully when printed.
UNLIKE HTML, PDFs have larger file sizes
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8. How to create a PDF Based on PostScript Printing Language
Programming language developed by Adobe Systems
PostScript describes the formatting and layout of a page
The position and appearance of all text, fonts, and graphics on a page
When you print a document to a postscript printer, the postscript printer drivers (ppd) read the layout of your document and translate it into postscript code.
You can create a postscript file directly from the print dialog box of most software applications
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9. How to create a PDF Adobe Acrobat
List of PDF software:
Examples of PDF Readers (there are many more)
Foxit Reader 2.2:
Skim (Mac OS X):
Examples of PDF Writers (there are many more)
Primo PDF:
Real PDF Series software includes Real PDF Writer, Real PDF Generator, Real PDF Printer, Real PDF Creator, and Real PDF Converter.
CutePDF Writer:
PDF Studio:
Adobe Acrobat
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10. Adobe Acrobat Adobe Acrobat or Acrobat Distiller
Allows you to work with, create, read, print, modify PDF files
Adobe Acrobat (Parts & Pieces)
Adobe Reader (allows you to view, search, print, and comment, fill forms) – free for all platforms and mobile devices
Adobe Acrobat Standard
Adobe Acrobat Professional / 3D version (more robust – architects, engineers, graphic designers)
Acrobat Distiller - Allows you to convert any postscript file to a PDF
PDF Export - All Adobe applications come with a PDF export plug-in and distiller
Adobe PDF Maker - Allows you to create a PDF from within Microsoft Office Applications
This option can be added to the Microsoft Office application when Acrobat is installed.
Print to PDF (Using Distiller) - Allows you to use an applications print command to create an Adobe PDF directly from within common authoring applications
Adobe Document Cloud PDF and eSign service - Provides additional services for collecting signatures and more
Acrobat DC for Mobile Devices – store and share files online, access recent files across desktop & mobile devices
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11. Adobe Acrobat # of times used, publication quantity, geography

12. Adobe Acrobat # of times used, publication quantity, geography

13. Predefined Adobe PDF settings
High Quality: Creates Adobe PDF documents for quality printing on desktop printers and proofers (in-house printing). This preset down samples color and grayscale image to 300ppi and monochrome image to 1200ppi. No color conversion (Ex: cmyk stays cmyk). High Quality PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later.
Oversized Pages: Creates PDFs suitable for viewing and printing of engineering drawings larger than 200X200 in. Can be opened in Acrobat and Acrobat Reader 7.0 and later.
Press Quality: Creates PDF documents best suited for high-quality print production (for digital printing or for color separations to an imagesetter or platesetter). Maintains all information in a PDF file that a commercial printer or print service provider requires to print the document correctly. Converts colors to CMYK, downsamples color and grayscale images to 300ppi and monochrome images to 1200ppi, embeds subsets of all fonts and preserves transparency. High Quality PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later.
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14. Predefined Adobe PDF settings
Standard: Use these settings to create Adobe PDF documents suitable for reliable viewing and printing of business documents. Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. Uses compression and downsampling to keep the file size down, embeds subset of all allowed fonts, coverts colors to RGB, and prints to a medium resolution. Created PDF documents can be opened with Acrobat and Adobe Reader 6.0 and later.
Smallest File Size: Creates PDF files for displaying on the web or an intranet, or for distribution through an system. This preset uses compression, down sampling (to 100ppi), and a relatively low image resolution. It converts all colors to sRGB, and optimizes files for byte serving. Created PDF documents can be opened with Acrobat and Adobe Reader 6.0 and later.
Rich Content PDF: Creates accessible PDF files that include tags, hypertext links, bookmarks, interactive elements, and layers. Created PDF documents can be opened with Acrobat and Adobe Reader 7.0 and later. Note: This preset was called eBook in earlier versions of some applications.
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15. Predefined Adobe PDF settings
PDF/A-1b: 2005 (CMYK and RGB): Use these settings to create Adobe PDF documents that are to be checked or must conform to PDF/A-1b, an ISO standard for the long-term preservation (archival) of electronic documents.
PDF/X-1a (2001 and 2003): Use these settings to create Adobe PDF documents that are to be checked or must conform to PDF/X-1a:2001, an ISO standard for graphic content exchange.
PDF/X-4 (2007): This preset includes support for live transparency. It has the same color-management and International Color Consortium (ICC) color specifications as PDF/X-3. You can create PDF/X-4-compliant files directly with Creative Suite 3 applications (Illustrator, InDesign and Photoshop).
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16. Predefined Adobe PDF settings
Illustrator Default: Available only in Adobe Illustrator. Contains the editable Illustrator file. Does not convert colors. Supports live, unflattened transparency. Preserves layers. Can be safely reopened in Illustrator. Can create really large files!
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17. Let’s see how this works…
Adobe PDF
Let’s see how this works…
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