1. Surviving the Submission Process
Emily Redd
Thesis/Dissertation Coordinator

2. Overview Paperwork Uploading Review Editing Process Final Approval
In order of Priority
Deadlines
Uploading
Review
Editing Process
Final Approval
* Details to come

3. Priority To meet the initial deadline you must
Upload committee approved thesis/dissertation to Digital Commons
In order for me to review you must turn in
Turnitin Report
Manuscript Review form
To receive final approval turn in
everything else on the Checklist that pertains to you

4. Uploading Convert final manuscript to PDF
Go to the ETD web site and click on “Get Account”
Create an account and log in
This is a separate procedure than uploading to D2L for Turnitin scanning
* Details to come

5. Create account an log in. Follow prompts to upload and submit your ETD.

7. Paperwork
Turnitin report
Set up by committee Chair
Student and Chair examine the results
20MB limit
ATS Support Page:
Download the Turnitin report in PDF format and to Emily Redd
If Turnitin report is over 20MB, send via ETSU Dropbox
Describe MRF – look at form

8. Paperwork
Fill out the Manuscript Review form with your committee and turn it in
SP/S grade change question at the top
Committee Chair must read and sign
All signatures required
Gathering signatures – options
Sign at defense, department, committee, you
Other issues (summer term)- Clear scan accepted, sign on behalf with permission

9. Continuing the Submission Process
Follow the Checklist of Requirements to be sure you turn in all remaining forms and complete all requirements that apply to you

10. Remaining Paperwork ETSU ETD Release Form Unrestricted Restricted
Withheld
ProQuest Form
After choosing access level from ETSU ETD Release form, follow provided instructions
Pages 4 and 5 are required, all others are optional

11. Other Requirements
IRB memo, if applicable (do not include in appendices)
Survey of Earned Doctorates, if applicable
Pay microfilm fee by the deadline listed in the academic calendar:
IRB: confidentiality of subjects – don’t give too many details or acknowledgements

12. Permissions Permissions
Must have permission to use exact copies of images that you did not create
IMAGES: The visual representation of an idea, data, process etc. Subject to more protection than text.
Investigate
How and from where you retrieve an image
If permission is declared or needs to be granted

13. Permissions cont… Permissions are also needed for…
Large sections of quoted material
Play or Screenplay
Entire poem
Survey instruments (to use and display)
Published journal articles (alternate format only)

14. Citing Images
Place a citation at the end of each figure caption for images that were used with permission or adapted from a source
Figure 1. Heat Capacity (used with
permission from Liu, 2001)
Figure 1. Heat Capacity (adapted from Liu, 2001)

15. Multimedia Using more than one medium of communication
Video, audio, animations
Lynda.com (subscription)
Tutorials on YouTube!
ATS one-on-one support for GA’s or TS’s
IRB Approval, decide early

16. The Review Process Format check – Style Guide Blend
Graduate School Thesis and Dissertation Guide
General guidelines for formatting all ETSU theses and dissertations
Title page, abstract, table of contents, lists of tables/figures, vita
Departmental Style Guide
APA, ACS, CSE, ASA, AMA, MLA, Turabian, Chicago, LaTex

17. The Review Process Cont.
Grad School general guidelines
Margins: at least 1 inch on all sides
Use a standard font and font size throughout
Pagination: page numbers (2, 3, 4) centered at the bottom of each page
No running headers
Table titles go above the table and figure captions go below the figure
References – hanging indent or numbered
Double check that text/images are at the top margin of every page
Look up recently approved theses/dissertations in your discipline as a model

18. Standard Format Organization of the Manuscript:
Title page (no page number)
Abstract (page 2)
Copyright page (if desired)
Dedication page (if desired)
Acknowledgments (if desired)
Table of Contents
List of Tables (if you have more than 5 entries)
List of Figures (if you have more than 5 entries)
Body of Manuscript
Bibliography / References / Works Cited
Appendix / Appendices ***NO IRB FORMS***
Vita

19. Alternate Format
Chapter 1 – Introduction including statement of hypotheses
Chapter 2 – One journal article for a thesis, or a series of journal articles for a dissertation, presented as separate numbered chapters. These articles should be in the format they would be when published (figures in the body of the text not at the end) and include an abstract and references.
Chapter 3 – Dissertations must have a final summary chapter. A thesis advisory committee may request this but it is not required.
Table and Figures are to be numbered by chapter (1.1, 1.2, 2.1, 2.2, 2.3, 3.1, 3.2, etc.)

20. The Review Process Cont.
Follow sample pages in the Thesis/Dissertation Guide EXACTLY for
Title Page
Abstract – unindented paragraphs
150 words for theses
350 words for dissertations
Table of Contents
Lists of Tables and Figures
Vita (limit to 2 pages of the most recent and relevant information)
Headings and subheadings*

21. Headings and Subheadings
Chapter headings must be in all CAPS and centered
CHAPTER 1
INTRODUCTION
Subheadings
CHAPTER 2
TITLE
First Level Subheading Centered
Second Level Subheading
Paragraph begins here. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence……………
Third level subheading. Paragraph begins here………………….

22. Headings and Subheadings
APA Blend
CHAPTER 2
LITERATURE REIVEW
First Level Subheading Centered and Boldface
Second Level Subheading
Paragraph begins here. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence. Sentence……………
Third level subheading. Paragraph begins here…..
Fourth level subheading in sentence style. Paragraph begins here……
Fifth level subheading in sentence style. Paragraph begins…..

23. The Review Process Cont.
Departmental Style Guides
The Graduate School will check:
In-text citation formatting
Table and Figure caption formatting
Reference formatting
You are responsible for:
Writing in the style of your discipline
Grammar, punctuation, sentence structure
Chapter organization and flow
Ensuring quoted and paraphrased material is cited
Clarity and continuity

24. Editing For the format review:
“Sticky” notes will be made in your PDF file and sent back to you via
Make your corrections in your Word (or other) file, convert back to PDF, and resubmit via the web site
You should expect at least two rounds
How quickly you get finished depends on when you submit, if your paperwork is all in, and how many corrections are needed

25. Final Approval
Dean Review
Deadlines
Associate Dean Dr. Scott Kirkby will look over the final manuscript for approval
Automated will be sent once approval has been processed
Initial deadline
About 4 weeks prior to graduation
Final deadline
3 days before graduation
Must have approval before the final deadline to graduate

26. Contact Info and Other Sources
Emily Redd – Thesis/Dissertation Coordinator
ETD web site: