1. Women's Municipal Campaign School
Women's Campaign School
27/01/2018
Women's Municipal Campaign School
January 27, 2018

2. Women's Campaign School 2623786
27/01/2018
Highlights
Qualifications
Term
Nominations
Campaigning
Financial Responsibilities/Spending Limits
3rd Party Advertising
Campaign Contribution/Expenses
Financial Reporting/Compliance
Helpful Hints
Key Dates
Contacts

3. General Qualifications
Women's Campaign School
27/01/2018
General Qualifications
A candidate for municipal office must, upon nomination, be a qualified municipal elector and fulfill all of the following requirements:
A Canadian citizen;
At least 18 years old;
Not legally prohibited from voting;
a resident of the municipality, a non-resident owner or tenant of land in the municipality or the spouse (including a same sex partner) of such non-resident owner or tenant;
Not disqualified by any legislation from holding office.
Note – a candidate, if nominated must remain qualified throughout the election and if elected, throughout the term of office
The Form 1

4. School Board – Additional Qualifications
Women's Campaign School
27/01/2018
School Board – Additional Qualifications
A resident within the jurisdiction of the board,
A supporter of the board e.g. Roman Catholic if running for a separate school board – English or French.

5. Women's Campaign School 2623786
27/01/2018
Not Eligible
A judge of any court;
A Senator, member of Parliament, a Member of Provincial Parliament;
An inmate of a penal or correctional institution under sentence of imprisonment;
A person who didn't file their financial statements/found guilty under bribery corrupt practices, conviction under Municipal Conflict of Interest.
* A member of Parliament can register but must resign by nomination day or the Clerk is to reject the nomination

6. General Information – Term of Office
Women's Campaign School
27/01/2018
General Information – Term of Office
4 years
Begins on December 1 after the election in 2018
In 2022 the term of office will commence on November 15, 2022

7. Women's Campaign School 2623786
27/01/2018
Nominations
BIG CHANGE
Nominations open May 1, 2018
Your nomination can be filed any day the municipal office is open(generally 8:30 to 4:30)
Nomination Day is July 27, 2018– must be filed by 2:00 p.m. on that date
Can't be nominated for more than one office
In order to raise campaign funds or incur campaign expenses you must be nominated.
Shortened up the campaign period substantially Jan 1 now May 1
Nomination day is 6 weeks earlier.

8. Women's Campaign School 2623786
27/01/2018
Nomination
Obtain papers from the Clerk of the municipality where you intend to run or from a municipal website or provincial website (Form currently not available from the province)
Endorsed by 25 persons
Pay the prescribed nomination fee $100 cash, certified cheque, debit ($200 if head of Council)
Submit your papers or have an agent submit your papers by nomination day
New
Forms may not be available until April.
Clerk's check the forms when you register – 18, Canadian Citizen. In some instances this includes a valid passport, driver's license. Etc.
25 persons – must be eligible voters eg.

9. Women's Campaign School 2623786
27/01/2018
Candidate Withdrawal
Candidates wishing to withdraw their nomination must do so by July 27, 2:00 pm.

10. Women's Campaign School 2623786
27/01/2018
Campaigning
No person who is in control of an apartment building, condominium building, non-profit housing cooperative or gated community may prevent a candidate or his or her representative from campaigning between 9 a.m. and 9 p.m.
Signs are also allowed - landlord, condo corp may set reasonable condition on size and type.
Access to residential premises
88.1 No person who is in control of an apartment building, condominium building, non-profit housing cooperative or gated community may prevent a candidate or his or her representative from campaigning between 9 a.m. and 9 p.m. at the doors to the apartments, units or houses, as the case may be. 2016, c. 15, s. 46.
Section Amendments with date in force (d/m/y)
2016, c. 15, s /06/2016
Display of signs at residential premises
88.2 (1) No landlord or person acting on a landlord’s behalf may prohibit a tenant from displaying signs in relation to an election on the premises to which the lease relates. 2016, c. 15, s. 46.
Same, condominium corporations
(2) No condominium corporation or any of its agents may prohibit the owner or tenant of a condominium unit from displaying signs in relation to an election on the premises of his or her unit. 2016, c. 15, s. 46.
Exception
(3) Despite subsections (1) and (2), a landlord, person, condominium corporation or agent may set reasonable conditions relating to the size or type of signs in relation to an election that may be displayed on the premises and may prohibit the display of signs in relation to an election in common areas of the building in which the premises are found. 2016, c. 15, s. 46.
Same
(4) Despite subsection (3), no landlord, person, condominium corporation or agent may prohibit the display of signs in relation to an election in common areas of the building if space in the building is being used as a voting place.

11. Financial Responsibilities
Women's Campaign School
27/01/2018
Financial Responsibilities
Establish a separate account for all activities
Deposit all contributions intact into the campaign account
Ensure all campaign expenses are taken from this account
Value and record contributions of goods or services
Issue receipts for every contribution

12. Financial Responsibilities
Women's Campaign School
27/01/2018
Financial Responsibilities
Remember you can't get contributions or make any expenditure until you are nominated
Consider appointing a chief financial officer/campaign manager to keep track of the books
A candidate whose campaign contributions or expenses exceed $10,000 must have an auditor to complete financial statements
The candidate is ultimately responsible for all finances
The following formulas are prescribed for the purpose of subsection (9) of the Act (maximum amount for parties, etc., after voting day):
1. In the case of a candidate for the office of head of council of a municipality, the amount shall be calculated as 10 per cent of the amount calculated under paragraph 1 of section 5.
2. In the case of a candidate for another office, the amount shall be calculated as 10 per cent of the amount calculated under paragraph 2 of section 5. O. Reg. 326/16, s. 4.

13. Contributions - How much can you spend.
Women's Campaign School
27/01/2018
Contributions - How much can you spend.
The Clerk of the municipality where you register will advise you on how much you can spend – formula in regulation
5. The following formulas are prescribed for the purpose of subsection (6) of the Act (maximum amount):
1. In the case of a candidate for the office of head of council of a municipality, the amount shall be calculated by adding together $7,500 plus 85 cents for each elector entitled to vote for the office.
2. In the case of a candidate for another office, the amount shall be calculated by adding together $5,000 plus 85 cents for each elector entitled to vote for the office.

14. New Rules for Candidates and Spouses - Max. contribution
Women's Campaign School
27/01/2018
New
New Rules for Candidates and Spouses - Max. contribution
A candidate for an office on a council and his or her spouse shall not make contributions to the candidate’s own election campaign that, combined, exceed an amount equal to the lesser of,
(a) the amount calculated by adding,
(i) in the case of a candidate for the office of head of council of a municipality, $7,500 plus 20 cents for each elector entitled to vote for the office, or
(ii) in the case of a candidate for an office on a council of a municipality other than the office of head of council, $5,000 plus 20 cents for each elector entitled to vote for the office; and
(b) $25, , c. 10, Sched. 4, s. 8 (10).
5.  The following formulas are prescribed for the purpose of subsection (6) of the Act (maximum amount):
1. In the case of a candidate for the office of head of council of a municipality, the amount shall be calculated by adding together $7,500 plus 85 cents for each elector entitled to vote for the office.
2. In the case of a candidate for another office, the amount shall be calculated by adding together $5,000 plus 85 cents for each elector entitled to vote for the office.

15. New Rules – Who Can't Contribute
Women's Campaign School
27/01/2018
New Rules – Who Can't Contribute
BIG CHANGE
Who can - an individual who is normally resident in Ontario.
Who cannot - trade union, corporations, political parties, The Crown.

16. Women's Campaign School 2623786
27/01/2018
3rd Party Advertising
BIG CHANGE
An advertisement in any medium that has the purpose of promoting or supporting or opposing a candidate(s) or a 'yes' or 'no' question on a ballot.
Can't be under the direction of the candidate
When no expenses are incurred by the person/entity in relation to the advertisement
When given or transmitted by an individual or employees, by a corporation to its shareholders, directors, members or employees or by a trade union to its members or employees.

17. Women's Campaign School 2623786
27/01/2018
Rules for 3rd Parties
New
Individuals, corporations or trade unions are eligible to register as a third party
Need to formally registered with the local Clerk as a third party advertiser.
Registration process open – May 1, 2018 to Friday Oct 19, 2018
Their spending limits will be calculated like candidates by local municipality.
Regional positions
If a third party advertiser wishes to advertise in more than one municipality, they will have to register in each municipality. This also mean that each registration is a separate campaign with its own spending limits.

18. Women's Campaign School 2623786
27/01/2018
Rules for 3rd Parties
Maximum contribution for a single contributor is $1,200 to a registered third party
$5,000 to 2 or more registered third parties in a municipality
Need to file financial statements

19. 3rd Party Advertisements
Women's Campaign School
27/01/2018
3rd Party Advertisements
Name of the registered third party
Municipality where third party is registered
Name, business address and telephone number of the individual under direction of the 3rd party advertiser.
Broadcaster/publisher must keep records.
Municipality can remove or discontinue the advertisement if person, group not registered.

20. What is a Campaign Expense
Women's Campaign School
27/01/2018
What is a Campaign Expense
Any expense incurred for goods and services in relation to an election
Include the replacement value of any good held in inventory
Nomination filing fee (subject to spending limits)
Interest on loans (subject to
spending limits)

21. Women's Campaign School 2623786
27/01/2018
Contributions
Only contributions up to $25 can be accepted in cash
Any donation over $100 must be listed on your financial information return
No single or total combined donation can exceed $1200 unless it is your own money or the money of your spouse.
Change

22. Women's Campaign School 2623786
27/01/2018
Financial Disclosure
The campaign period lasts until December 31, 2018
You will need to disclose your finances by March 29, 2019 at 2:00 p.m.
There are extensions but pay attention there are ramifications for not filing
Fee of $ to extend
Return of your filing fee

23. Women's Campaign School 2623786
27/01/2018
Helpful Hints
Get to know your Municipal Clerk well – do this early
Get a copy of the Candidate Guide
link from a municipal site
Find someone to mentor you
Open a bank account specifically for the campaign
Keep meticulous track of expenses and donations
Appoint people to help you
Understand the type of voting system being used paper vs. electronic voting, phone voting, web voting, mail in ballot
Candidate are entitled to be represented at voting locations

24. Women's Campaign School 2623786
27/01/2018
Key Dates
2018
Tuesday, May 1, 2018
Nomination Period Commences at 8:30 a.m.*
First day Notice of Registration as Third Party Advertiser can be filed
Friday, July 27, 2018
Nomination Day – Nominations accepted between 9:00 a.m. and 2:00 p.m.
Thursday, Aug. 2, 2018
Acclamation(s) declared
Friday, Oct. 19, 2018
Last day for Third Party Advertisers to register
Monday, Oct. 22, 2018
Voting Day
Saturday, Dec. 1, 2018
Term of Office Commences
Monday, Dec. 31, 2018
Campaign Period Ends

25. Women's Campaign School 2623786
27/01/2018
Key Dates
2019
Monday, Jan. 21, 2019
Last day for elected candidate to disclaim all right to an office
Friday, Mar. 29, 2019
Deadline for filing financial statements for reporting period ending December 31, 2018
Friday, Sept. 27, 2019
Deadline for filing statement for reporting period ending June 30, 2019 (extension)

26. Municipal Clerks in Waterloo Region
Women's Campaign School
27/01/2018
Municipal Clerks in Waterloo Region
Michael Di Lullo, Cambridge
Christine Tarling, Kitchener,
Olga Smith , Waterloo
Ashley Sage, North Dumfries

27. Women's Campaign School 2623786
27/01/2018
Clerk's Cont'd
Grace Kosch, Wellesley
Barb McLeod, Wilmot
Valrie Hummel, Woolwich
Kris Fletcher, Region of Waterloo
Province of Ontario – Municipal Affairs
Material out of date