1. Microsoft Access 2010 Lesson 2 Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

2. Learning Objectives Create a database Creating a table1
Create a database 2
Creating a table 3
Modify a table in Design View 4
Add & edit records 5
Print tables 6
Move & delete fields 7
Delete records
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

3. Planning a Database
Determine what information to store in the database
Determine a logical arrangement of tables
Gather all information that will be a part of the database
Decide which information to store in each table
Discuss the database with all users
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

4. Sketching a database
Sketching a database out on paper will aid in determining various pieces of information that are needed for the database.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

5. Database Templates
A database template(s) allows the user to accomplish various tasks!
The Microsoft Access File Tab allows the user to create a New Database, blank database or a database from online templates.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

6. Creating a table Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

7. Creating a table – con’t
An empty table appears!
Doesn’t contain any defined fields.
Can use groups under the “Table Tools” tab to create a table manually.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

8. Define the Fields & Data Types
Define Field Names – may be 64 characters in length
Data Types
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

9. Guidelines for Field Names
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

10. Data Types Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

11. Accuracy
Table structure information must be accurate in order to ensure the table works properly!
Is this phone number correct? The computer doesn’t know it should be
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

12. The Description Field
It is important to provide a description for each field to assist future users.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

13. Primary Key – unique identifier
When you create a new table in Datasheet view, Access automatically creates a primary key for you and assigns it a field name of "ID" and the AutoNumber data type. The field is hidden by default in Datasheet View, but you can see the field if you switch to Design View.
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

14. Primary Key Video Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC

15. Examples of Good Primary Keys
Access Lesson 2 Lesson Plans
Michele Smith – North Buncombe High School, Weaverville, NC