1. Data Pipeline Town Hall March 30th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline Report Card March
Student End of Year
Student Interchange
READ
Special Education End-of-Year
Discipline Interchange
Civil Rights Data Collection (CRDC)
SBD

8. Power School Opportunity

9. Power School Opportunity
11/27/2018
Power School Opportunity
Central States PowerSchool Conference hosted by KSPSUG
DATES: April 3 - 5, 2017
LOCATION: Hilton Garden Inn, 410 S 3rd St, Manhattan, Kansas
PHONE #:
HOTEL RESERVATIONS: Ask for KSPSUG group rate of $ plus tax per night or you can click here.
Conference Registration link:
Registration Fee: 1 day - $75, 2 days - $150, 3 days - $200.00
Breakfast and Lunch will be provided each day.
Social Night Tuesday evening
Fun game night and networking opportunities.
Who can breakout the quickest??? A breakout challenge room where participants can show their competitive side by working as a team to solve clues to the mystery. You will be completing puzzles and trivia in order to "break out". Race against the clock to break out before time expires. 9

10. Open Collections in Data Pipeline

11. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week and School Code Changes)
RITS
EDIS
Periodic
Report Card March (Closes Apr.7th)
Interchanges
Staff
Student
Special Education IEP
TSDL 11

12. Open Data Pipeline Collections
11/27/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (TSDL)
Student End of Year for (Soft Opening)
Coming Soon
READ (Open April 3rd) 12

13. Report Card March

14. RCMAR open until 4/7/2017! Report Card March 2016-17
You may find training videos and file layouts and definitions at:
Collection issues and updates
In the text fields avoid using apostrophes. This causes a fatal error when saving the file/form.

15. Report Card March
Things to note on the Report Card March Status Dashboard.

16. Report Card March 2016-17 So far there have been only a few questions.
If you have any questions please let me know.
You may the superintendent sign off sheet to me.
Phone:
FAX:

17. Student End of Year

18. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year Collection is in Soft Open. Districts are able to create snapshots using their Student Interchange Data.
The file formats are the same as you used with Student October.
Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

19. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
New changes:
Inactivated business rules associated with one-day stitching records
The most significant of these rules was SE099 which required a school to have a one-day enrollment record for a student that transferred schools within a district over the summer
Districts can still submit records using the previous process, it’s just no longer required using the logic checks.
These rules will no longer trigger when a snapshot is created. Snapshots created prior to the change will still have these errors listed in their error reports.
Full list of Business Rules (still being updated during soft open): srules
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

20. End Of Year
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 20

21. Student Interchange

22. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
EDAC approved the Student Interchange files last week
The approved File Layouts and Definitions plus a summary of changes can be found on the Student Interchange website
Morgan Holmgren – –

23. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Demographic File Changes
Removed Fields
Migrant
Bilingual
ESL Status
New Fields
Military Connected Students
Language Instruction Program (LIP)
Code/Definition Changes
Postsecondary Enrollment
Language Proficiency
Morgan Holmgren – –

24. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
EL Changes
CDE needs to collect more program types from districts than just Bilingual or ESL
In order to collect this we are eliminating the Bilingual and ESL Status fields and creating a new field Language Instruction Program where districts can report 5 distinct program types
ESL / ELD
Dual Language / Two-way Immersion
Transitional Bilingual / Early-exit Bilingual
Content Classes with Integrated ESL Support
Newcomer Programs
Or students can be reported with an LIP of
Other
Parental Refusal
Morgan Holmgren – –

25. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
EL Changes
Language Proficiency will incorporate different levels of Fluent English Proficient (FEP) that were captured in ESL/Bilingual categories before.
The process for resdesignation and exiting students is changing
Office of Accountability will consider students as EL if they are NEP, LEP or FEP (any designation)
Everyone else at CDE will consider students EL if they are NEP, LEP, FEP M1, or FEP M2
Students changing districts should no longer be automatically moved to FELL
NEP / LEP
FEP Monitor Year 1
FEP Monitor Year 2
FEP Exited Year 1
FEP Exited Year 2
FELL
Morgan Holmgren – –

26. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Military Connected Students
New field required by the Every Student Succeeds Act (ESSA)
Definition:
Student has a parent or guardian that is an active duty member of the Armed Forces or on full-time National Guard duty.
Field is a yes(1)/no(0) field
Does not need to be reset during the school year if status changes
We are aware that many districts have already set up their enrollment forms for
Please do your best to report this data
Morgan Holmgren – –

27. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Postsecondary Enrollment
One character to two character
ASCENT carryforward changing to become:
09 – ASCENT Carryforward – Full-Time
10 – ASCENT Carryforward – Part-Time
All ASCENT Carryforward students should be funded as an 87 (Not-Eligible Tuition)
Adding in reporting for P-TECH
15 – P-TECH – Years 1-4
For students in P-TECH schools grades 9-12 where they have not been retained
16 – P-TECH – Years 5-6
For students who have been retained in 12th grade to be in years 5 & 6 of P-TECH
No students should have this code in
*This change is also reflected in the Advanced Course Completion file
Morgan Holmgren – –

28. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Student School Association File Changes
Removed Fields
Gifted and Talented
Continuous in District
Continuous in School
Contract Third Party Educator/Program
New Field
Non-School Program
Code/Definition Changes
Retention
Public School Finance Status
Morgan Holmgren – –

29. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Non-School Program
Contract Third Party Educator/Program was too narrow for the many ways districts may need to report students who participate in programs that do not have school codes
If a student is 100% educated by a program that does not have a school code they should be marked in one of the categories for this field. The categories include:
Single District On-line Program
District-Run Program
This can include programs within an existing school that uses different calendars or bell schedules
Other School District or BOCES Program
Third Party Program
This field will be primarily used by FAST to identify students who need to be included in audit sample
Morgan Holmgren – –

30. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Retention Code
Retention code = 2 used to be just for retaining students for ASCENT
Now it can be used to retain students for any postsecondary program. Including:
ASCENT
P-TECH
Early College
Students must be in 12th grade to use this code
Public School Finance Status
CPP definitions altered to include ECARE and acceptable grade levels
Morgan Holmgren – –

31. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Questions on the Student Interchange?
The approved File Layouts and Definitions plus a summary of changes can be found on the Student Interchange website
Morgan Holmgren – –

32. READ

33. READ Collection Key Dates
April 3: READ Collection opens
June 16: Districts complete submission of READ file & budget planning survey by close of business – all submissions are finalized and submissions will be locked
June 30: Districts re-submit data file with duplicates removed by close of business – READ collection closes
Week of August 7: Districts can anticipate distribution of READ funds

34. READ Resources
READ Collection resources can be found at: ne
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard, READ Data Collection Manager
Phone:

35. Special Education End of Year

36. Special Education End-of-Year – Soft Open
Snapshot SOFT OPEN April 3rd
AUs able to create snapshots in production
Child and Participation File Formats/Templates same
as December Count and posted here:
Sped EOY Snapshot Resources found here:
Timeline
Snapshot File Layout
Snapshot Business Rules
*FYI Enrich Users: Sped EOY open included in maintenance update
Special Education EOY - Lindsey Heitman - (303)
Special Education End of Year - Lindsey Heitman - (303)

37. DATES TO REMEMBER Special Education EOY 2016-2017
Monday May 1, 2017
Snapshot official opening
Wednesday July 12, 2017
IEP Interchange errors resolved
At least 1 Special Education EOY Snapshot created by this date
Thursday Sept. 7, 2017
All exception requests received by CDE
Tuesday Sept. 12, 2017
All errors resolved: Interchange and Snapshot
Tuesday Sept. 12 – Friday Sept. 15, 2017
Report Review
Review exit information in preparation for duplicate checks
Wed. Sept. 20 – Wed. Sept. 27, 2017
AUs make changes to resolve duplicates
Final Report Review September 28 – October 4
ALL Final signed reports received by CDE
Submit and finalize data – COLLECTION CLOSES
Thursday Oct. 5, 2017 4

38. Special Education EOY – 2016-2017 Changes
16-17 Summary of Changes
Added Exit Code 05 – Transfer to a school located in a different country
Exit Code 14 definition adjusted to – Transfer to a school located in a different state
Removed Primary Disability code 07 – Physical Disability
Removed Address Fields from Child File
Late change – added separate file for federally funded CEIS reporting
See “ Summary of Changes” document for more information:
Special Education EOY - Lindsey Heitman - (303)

39. Special Education EOY – Upcoming Webinars
Webinar Dates:
Tues May :00 – 12:00 New Respondent Training
Mon May :00 – 3:00 Annual Training Webinar
Wed May 10 2:00 – 4:00 Annual Training Webinar (5/8 repeat)
Login Information:
Call-in number:

40. Special Education EOY Identity Management: Access to Data Pipeline
11/27/2018
Special Education EOY Identity Management: Access to Data Pipeline
INTERCHANGE ROLES
*1 per account
ENABLES USER TO:
Viewer
read-only access
User
*only option for IEP Interchange
upload files, view interchange level errors
Special Education IEP group is: SPE
Example: SPE~LEAUSER Role
*Assigned by LAM (Local Access Manager)
*Important: only 1 role per group/account
SNAPSHOT ROLES
*1 per account
ENABLES USER TO:
Viewer
read-only access
User
create snapshots and view snapshot level errors
Approver
*Need at least 1
create snapshots, view snapshot level errors, AND can approve data (Submit final snapshot to CDE)
Special Education EOY group is: EOY EOY~LEAVIEWER Read-Only EOY~LEAUSER Submit and Modify EOY~LEAAPPROVER Approver
Special Education EOY - Lindsey Heitman - (303) 5

41. Special Education IEP Interchange
No EDAC level changes to report for the school year!
Applies to both Sped EOY and December Count Snapshots
17-18 Special Education Child and Participation File Layouts and Definitions posted here:
Special Education EOY - Lindsey Heitman - (303)

42. Discipline Interchange

43. Discipline Timeline
April 3rd: Discipline Interchange Available (Soft Open 03/28/2017)
May 1st: Special Education Discipline Snapshot Opens (Soft Open 03/28/2017)
May 8th: Interchange Files must be uploaded
Discipline, IEP, Student
June 8th: Admin Units create snapshot
June 22nd: 90% of the total Discipline Action records must be included in the Discipline Action file
July 12th: Discipline Action errors resolved
August 15th: Complete Special Education Discipline Snapshot created
August 16th -
August 23rd: Report Review Week
August 23rd: Complete Special Education Discipline Snapshot created
Submit Data to CDE
Upload required reports to Data Management System
Discipline (students with disabilities) – Kristi Gleason

44. Roles and Responsibilities
11/27/2018
Roles and Responsibilities
ADMINISTRATIVE UNITS Responsible for the Approval and submission of the Special Education Discipline Data Collection.
DISTRICTS Responsible for submitting valid and reliable data on students with disabilities with discipline incidences and actions.
SPECIAL EDUCATION DIRECTORS
(in conjunction with Superintendents, Principals, Other School Personnel)
Responsible for the overall collection and the authorization of reports.
CDE supports the collaborative efforts.
Collaboration
Discipline (students with disabilities) – Kristi Gleason

45. IdM Groups https://cdeapps.cde.state.co.us/faqs.html
DISTRICT
Interchange groups associated with the four digit district code
DIS
District Name PIPELINE -District Number -DIS~LEAUSER Submit and Modify Role
District Name PIPELINE -District Number -DIS~LEAVIEWER Read- Only Role
EVERY DISTRICT WILL NEED A USER
ADMINSITRATIVE UNIT
Snapshot groups associated with the five digit administrative unit code
SPI
AU Name PIPELINE - AU Number - SPI~LEAVIEWER Read-Only Role
AU Name PIPELINE –AU Number - SPI~LEAUSER Submit and Modify Role
AU Name PIPELINE –AU Number - SPI~LEAAPPROVER Approver Role
EVERY AU WILL NEED AN SPI APPROVER
Discipline (students with disabilities) – Kristi Gleason

46. RESOURCES
INTERCHANGE us/datapipeline/inter_spe d-discipline Overview Deadlines File Layouts and Definitions Business Rules Template Trainings
SNAPSHOT s/datapipeline/snap_sped- discipline Overview Deadlines File Layout Business Rules Additional Links
Discipline (students with disabilities) – Kristi Gleason

47. Interchanges that make up the Special Education Discipline Snapshot
Discipline Action
Discipline Data
Student Demographics
Demographics
Student School Association
Grades
IEP Participation
Primary Disability
Special education discipline
Discipline (students with disabilities) – Kristi Gleason

48. Contact Information
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us.  We are just a phone call away!
Kristi Gleason Collection Lead
Lindsey Heitman
Please include the following team members in your communications
In the subject line of the if you would please include the following information:
District Number (four digit code)
Administrative Unit Number (5 digit code)
Subject of the along with any business rules or name of a report if applicable.
In the body of the
Please include your phone number! Thank you
Discipline (students with disabilities) – Kristi Gleason

49. Civil Rights Data Collection (CRDC)

50. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Deadline is Friday, April 28, 2017
Colorado Progress
30 certified
2 100% complete (have not certified)
39 over 90% complete
AWS (Advance Website)
Partner Support: (855) or
Jan Rose Petro

51. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CDE provided files to CRDC contacts to correct errors
Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only)
Section VII: Student Discipline  -  LEP counts
Files were sent securely through SFTP
LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes
Jan Rose Petro

52. THANK YOU!!! 2015-16 CRDC CRDC contacts are BRILLIANT!!!
Jan Rose Petro

53. CRDC Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 53

54. SBD

55. 2016-2017 SBD Review Timeline* Assessment Dates 1 ACCESS for ELLs
03/16-03/29 2
CO SAT/PSAT 10†
05/15-05/24 3
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC)
CSLA
05/22-06/01 4
CoAlt: English Language Arts and Mathematics (DLM)
06/19-06/27
*DACs and data respondents will receive updates about individual collections as
needed.
†Will count for accountability reporting beginning in 2017
*SBD manual page 2*

56. Assessment Unit homepage
SBD Manual & Webinar
Assessment Unit homepage ↓
Trainings
Data Trainings
SBD Manual
SBD Webinar
*SBD manual page 2*

57. Data Pipeline Assessment Collections User Roles
Description
LEA viewer
Can only view data and reports
LEA user
Can view data and reports
Can download, edit, and upload data
LEA approver
Can approve data†
*Assigned by Local Access Manager (LAM). Individuals may be assigned roles in
several or all SBD collections but may only have one user role per collection.
†Districts can ensure that SBD data have been submitted using the Status
Dashboard tab in Data Pipeline.
*SBD manual page 6*

58. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews Contacts
Melissa Mincic
SBDs
ACCESS for ELLs
CMAS
DLM
Shangte Shen
SBD
CO PSAT 10/CO SAT
Assessment ∙ Melissa Mincic ∙ or

59. Thank you for joining us today!
Next Town Hall:
Thursday, April 6th, a.m.-10 a.m.