1. Mercy Corps PAHAL Data Use
30 November 2017

2. Functional & Useful M&E System
PAHAL MEL Framework
Functional & Useful M&E System
1. Data Demand
Gap analysis of M&E demand side
2. Data Collection & Processing
M&E Plan
M&E Process Manual
Information Management System
Collect & process data per needs (time & content)
3. Information Availability
Gap analysis of supply side
4. Information Use
Reports, Tables, Graphics
5. Administer M&E Activities
M&E Workplan
M&E Budget
M&E Staffing Plan (revised)
M&E Capacity Building
Objective:
Outputs:
Outcomes:
Inputs:
Activities:

3. MEL Products & Services
Beneficiary tracking (participant registration  tracking table)
Activity monitoring (annual surveys, activity registers, qualitative evaluations, DQA  IPTT & SAPQ)
Project evaluation (Mid-Term Evaluation)
Customer satisfaction monitoring (customer complaint mechanism)
Activity reports
MEL Services
Management Information System use training
Technical assistance on indicator selection and tabulation
Technical assistance on designing surveys, evaluations, and forms (paper & digital)
Data graphics (maps, tables, graphs)

4. Roll-out forms & process
Identify data needs
Create forms & process
Test forms & process
Roll-out forms & process
Collect data
Enter data into system
Validate data
Manage data in MIS
Share information
Facilitate data use
PAHAL MEL Process
Follows Demand for Data and Information Use (DDIU) framework
Build demand for data in participatory manner
Develop user’s ownership of data
Build systems based on data demand

5. PAHAL MEL Framework & Process Overview
Identify data needs
Create forms & process
Test forms & process
Roll-out forms & process
Collect data
Enter data into system
Validate data
Manage data in MIS
Share information
Facilitate data use
Outcomes:
Objective:
Functional & Useful M&E System
1. Data Demand
2. Data Collection, Processing, Management
3. Information Availability
4. Information Use
5. Administer M&E Activities

6. Demand for Data and Information Use
Thematic Sector
Decisions
Type of Data Needed
Disaggregation
Needed
Type of Data Output Needed
Frequency
Stakeholders
WASH
Where to promote hand washing more?
% of hand-washers
By Location(VDC)
By Caste/Ethnicity
By HH Type
Table
Geo-tagged
Quarterly
Social Mobiliser – coverage area
District LNGO – For activity planning and budgeting
Regional Office
 Water
Available water sources in the vicinity and their possible use
# By source type
# By potential use
Location
Discharge
Reliability
Quality
Dispute
Yearly
Social Mobiliser – to determine areas to cover

7. PAHAL MEL Framework & Process Overview
Identify data needs
Create forms & process
Test forms & process
Roll-out forms & process
Collect data
Enter data into system
Validate data
Manage data in MIS
Share information
Facilitate data use
Outcomes:
Objective:
Functional & Useful M&E System
1. Data Demand
2. Data Collection, Processing, Management
3. Information Availability
4. Information Use
5. Administer M&E Activities

8. WASH Data Collection Form

9. Water Data Collection Form

10. PAHAL MEL Framework & Process Overview
Identify data needs
Create forms & process
Test forms & process
Roll-out forms & process
Collect data
Enter data into system
Validate data
Manage data in MIS
Share information
Facilitate data use
Outcomes:
Objective:
Functional & Useful M&E System
1. Data Demand
2. Data Collection, Processing, Management
3. Information Availability
4. Information Use
5. Administer M&E Activities

11. Water & WASH Data Collection
Water Data Collection
>> Water Technicians collect & enter
>> Water Engineers review
>> Water Managers accept
>> MEL manipulates data & shares results
WASH Data Collection
>> Community Volunteers collect
>> WASH Officers enter
>> WASH Managers accept

12. PAHAL MEL Framework & Process Overview
Identify data needs
Create forms & process
Test forms & process
Roll-out forms & process
Collect data
Enter data into system
Validate data
Manage data in MIS
Share information
Facilitate data use
Outcomes:
Objective:
Functional & Useful M&E System
1. Data Demand
2. Data Collection, Processing, Management
3. Information Availability
4. Information Use
5. Administer M&E Activities

13. PAHAL Reporting & Data Sharing Timeline
12 days
USAID visit
1/20/ /31/2017
44 days
USAID DQA
2/7/ /22/2017
30 days
USAID DQA
8/1/ /30/2017
5 days
USAID visit
8/28/ /1/2017
Monthly reports (PAHAL)
MC NP data requests
2/6/2017
7/27/2017
Bi-Annual presentation (GON)
Bi-Annual report (GON)
Monthly reports (PAHAL)
2/22/2017
7/31/2017
10/5/2017
Monthly reports (PAHAL)
Bi-Annual report (GON)
Quartery report (USAID)
Quartery report (USAID)
Monthly reports (PAHAL)
12/5/2016
2/28/2017
4/30/2017
7/31/2017
Quartery report (USAID)
Monthly reports (PAHAL)
Monthly reports (PAHAL)
Monthly reports (PAHAL)
11/6/2017
1/31/2017
4/5/2017
6/5/2017
8/7/2017
Annual report (USAID)
Annual report (USAID)
Monthly reports (PAHAL)
Monthly reports (PAHAL)
Monthly reports (PAHAL)
Monthly reports (PAHAL)
Monthly reports (PAHAL)
11/7/2016
1/5/2017
3/6/2017
5/5/2017
7/5/2017
9/5/2017
11/6/2017
2016
Week 1 7 13 19 25 31 37 43 49
2017
Today

14. PAHAL MEL Framework & Process Overview
Identify data needs
Create forms & process
Test forms & process
Roll-out forms & process
Collect data
Enter data into system
Validate data
Manage data in MIS
Share information
Facilitate data use
Outcomes:
Objective:
Functional & Useful M&E System
1. Data Demand
2. Data Collection, Processing, Management
3. Information Availability
4. Information Use
5. Administer M&E Activities

15. PAHAL Information Sharing
Village Office
District Office
Regional Office
Kathmandu Office
COP
MEL Manager & Team
Regional & District MEL Staff
District MEL Staff
Resilience Program Coordinator
Regional Field Coordinators
District Coordinators
Program Managers
Regional Sector Officers
District Technical Officers
Extension Officers
Information and Feedback are shared across and down, and across and up
Monthly reports and meetings at each level
What activities occurred?
Where did activities occur?
Who participated in the activities?
Monthly planning
Quarterly reports and meetings
How well did activities occur?
What factors supported and inhibited implementation?
Test selected TOC logical pathways
What technical support do implementers need?
Quarterly planning
Annual reports and meetings
Reflect and discuss all TOC logical pathways
Annual planning
Regional Resilience Director
4. How do you share the data with your DFSA team – CoP, DCoP, Technicians, partners, and field-level staff (volunteers/ promoters, etc.)? How often?

16. “This presentation is made possible by the generous support of the American people through the United States Agency for International Development (USAID). The contents of this presentation are the responsibility of the presenter and do not necessarily reflect the views of USAID or the United States Government.”