1. Procurement & Strategic Sourcing Elliman Air Handling Units REBID
Request for Proposal and Specifications for
Elliman Air Handling Units REBID
October 24, 2018

2. Welcome and Introduction
Valerie Kreher, Senior Buyer
Omar Alhyari , Project Manager
Bill Grayzar from DiClemente Siegel Design Inc.
Other University Attendees
Sign-in Sheet will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Nearly 350 degree and certificate programs in 13 schools and colleges.
Holds the Carnegie Foundation’s highest research and community engagement classifications.

4. ListServe Services:
Bid notices are sent only to those Construction Managers registered to receive them via our Bid Opportunities Listserve service. To register, go to and click on the “Join our Listserve” link at the top of the page.

5. Competency of Bidders
Please Note: The competency and responsibility of Bidders will be considered in making the award. The Owner does not obligate himself to accept the lowest or any other bids. The Owner reserves the right to reject any and all bids and to waive any informalities in the Proposals

6. RFP Opportunity
The University is soliciting proposals for Elliman Air Handling Units Upgrade
We are seeking superior quality & competitive pricing
Specifications are in Specifications Book and Drawings on the Website

7. Calendar of Events
Mandatory Pre-bid meeting – October 24, 2018 at 10:00 am.
OPTIONAL Second Walk-Through: TBD (if needed)
Questions due to Procurement & Strategic Sourcing - November 2, Noon
Delivery of Proposals - November 14, 2018 by 2:00 pm
Time of Completion - April 28, 2019
Liquidated Damages - $ per day for each day's delay in substantially completing said project.

8. Bid Due Date
Bids are due by electronic submission on November 14, 2018 at 2:00 pm
The link for bid submission have been posted with the bid details at beginning October 16, 2018
We require your lump sum proposals, vendor qualification questionnaire and your bid bond documents as a single PDF in your electronic submission
Prices and other requested data must be on Section 300, Form of Proposal
Proposals must acknowledge all Addenda including Pre-Bid Meeting Minutes

9. Bid Qualification Meeting – pre award
Bidders should be available for bid qualification meeting the day following the bid opening
Bid qualification meeting includes Project Schedule and Schedule of Values, including a list of Contractor’s subcontractors
An unsigned contract will be given to the successful Contractor
The Contractor has 5 business days to return the contract, with
Performance Bond
Certificate of Insurance
Failure to return within 5 days may disqualify vendor (with consequences)

10. Section 100: Information for Vendors
Proposals shall be for a lump-sum General Contract
All base bids must be conforming to the detailed specifications and drawings
Bid Bond (or Certified Check) in amount of 5% of base bid due with bid
Performance Bond and Material & Labor Payment Bond in the amount of 100% of the final amount due with signed construction contract
For Base Bids below $50,000, bid bond not required
For Contracts below $50,000, performance and material & labor payment bond not required

11. Section 300: Form of Proposal
Include company name at top
Complete pricing information including any alternates or unit pricing requested
Contractor is responsible for damage to lawns or other landscaping
Contractor is responsible for their own dumpster for any construction debris
Complete Prequalification Matrix and Questionnaire
Complete signatory information and have signed by an Authorized Signatory for contractor

12. Section 410: Prevailing Wage Rates
Wayne State University requires all project contractors, including subcontractors, to compensate at a rate no less than prevailing wage rates
Prevailing Wage Schedule is posted on the website and must be posted at the job site.
1099 Workers are NOT acceptable
Certified Payroll must be provided with each of the contractor’s pay applications
Sworn Statement must be provided for all materials and labor contracted in excess of $1,000.00
Signed waivers from all Subcontractors and suppliers must accompany Pay Applications
Note: Contractor invoices WILL NOT be processed until all listed certified payroll documents are received

13. Sections 420, 430, and 440
Section 420: Key Performance Indicator Tracking Forms
Section 430: Pay Application Requirements
Section 440: Contractor Evaluation Criteria

14. Section 500: Sample Contract
Contractors must review the contract in its entirety
Questions or Concerns must be submitted in advance to Buyer by question deadline

15. Section 700: General Conditions
Revised by the University
Includes the following:
Responsibilities of the Parties
Responsibility to Secure and Pay for Permits
Interpretation of and Adherence to Contract Requirements
Claims and Disputes.

16. Section 700: General Conditions (continued)
Permit requirements are the responsibility of the awarded contractor and are not reimbursable ( )
City of Detroit: Elevators, and Sidewalks
State of Michigan: Fire Inspection, Electrical, Mechanical, and Plumbing
State Permits not required for non-classroom or residential housing buildings

17. Section 800: Supplementary General Conditions
Certificates of Liability Insurance must be provided matching amounts listed on page 800-6
Contractor is responsible to ensure all subcontractors also obtain insurance at these amounts
Also see Section 700, article

18. Section 1000: General Requirements
All work must comply with both University Construction Design Standards and the Standards for Communications Infrastructure
This may be an occupied area, awarded Contractor must be considerate of environment (noise, cleanliness, etc.)
Interaction with students and/or staff not connected to the project is prohibited
Project hours of operation are 7:00am – 5:00 pm.
Parking on WSU campus lots and structures are $8.00/access. There is no complimentary parking for Contractor’s employee vehicles
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

19. Elliman Air Handling Units Upgrade
Located at 421 East Canfield Ave., Detroit, MI 48202
Rebuild existing air handling units and upgrade ducts and control systems

20. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Valerie Kreher, Senior Buyer, ;
A copy should be submitted to Leiann Day, Associate Director, ;
Do not contact Facilities Planning & Management or other University Units directly, as this may result in disqualification of your proposal

21. Procurement & Strategic Sourcing
?? Questions ??