1. Spreadsheet Basics Using Microsoft Excel

2. Spreadsheets – arrangement of cells in columns and
What are Spreadsheets
Spreadsheets – arrangement of cells in columns and
rows used to organize, calculate, and analyze
numerical data.
Spreadsheets perform mathematical calculations.
Workbook - (file) which contains one or more
spreadsheets.
Worksheet - arrangement of cells in columns and rows
There are three (3) worksheets by default.
from CA Curriculum revised Oct. 2012
Excel Obj SS Basics Ppt. #1

3. Daily Uses of Spreadsheets:
Do you or your family use spreadsheets?
Daily Uses of Spreadsheets:
Balancing a checkbook
Calculating car loans
Calculating student grades
Household budgets
Why would a business use spreadsheets?
Payroll (paychecks for employees)
Financial statements for a business (profit/loss)

4. Columns and Rows Column - (vertical) identified by alphabet
Column A – refers to data in a vertical range of cells.
Row - (horizontal)
identified by numbers
Row 3 - refers to data in a horizontal range of cells

5. Cell Cell individual locations on a spreadsheet
a rectangle in a worksheet
intersection of a
column and a row
Active cell is
Selected and
is ready to receive
information

6. Cell Address/Cell Reference
Specific location
C5 = Cell address
Column letter and row number where the column and row intersects.
Appears in the name box
Ex: C5

7. Cell Specifics Cell Range – group/block of adjacent cells
Example: B2:D7 refers to a
range of cells.

8. Labels
Cells that contain text or numbers that will not be used in calculations
Cell Alignment:
Labels align at the left side of the cell
Examples: John Jones (text)
Dates, such as 1/03/2009
(considered as text)
Social Security #
Phone #
ZIP Code (a number, but
will not be calculated)

9. Values Values —data used in calculations Example: 150 Cell Alignment:
Labels align at the
left side of the cell
Values align at the
right side of the cell

10. Types of Data
Formula Bar
Value
Formula
Label 10

11. Using an apostrophe ‘ Type an apostrophe (‘) before a number so the
entry is recognized as a label (the ‘ does not
show when you press enter).
Example: ‘27613
(Put ‘ so the ZIP Code is recognized as a label or text, not a value, by the computer).

12. Label Parts of an Excel Spreadsheet1. 8.
1.________ 2. ________ 3. ________ 4. ________ 5. ________ 6. ________ 7. ________ 8. ________ 9. ________ 2. 3. 4. 5. 6. 9. 7.

13. Check Your Work 1. 8.
1. File Tab 2. Name Box 3. Formula Bar 4. Row 5. Column 6. Active Cell 7. Sheet Tabs 8. Workbook 9. Cell 2. 3. 4. 5. 6. 9. 7. 13

14. How would you summarize basic spreadsheet terms?