1. CEOS Work planning Steven Hosford, ESA/CNES, CEO
Committee on Earth Observation Satellites
CEOS Work planning
Steven Hosford, ESA/CNES, CEO
CEOS 2018 SIT Technical Workshop
Session and Agenda Item 8.2
EUMETSAT, Darmstadt, Germany
13 – 14 September 2018

2. Summary CEOS Work Plan purpose CEOS 2018-2020 Work Plan Status
CEOS 2019 process improvements
Development of CEOS Work Plan
Schedule
Links to GEO Work Programme

3. CEOS Work Plan purpose
The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents
Records the near-term actions of all CEOS entities
All WP deliverables shall be consistent with CEOS goals and achievable
Deliverables are defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals)
Deliverables are considered for termination if they are
No longer aligned with strategic goals
No longer benefit stakeholders
No longer feasible or affordable
Deliverable termination can happen at the appropriate CEOS meeting
The 3 year CEOS Work Plan is one of CEOS’s 4 Governing documents
Records the near-term actions of all CEOS entities in their contribution to achieving the goals outlined in the CEOS Strategic Guidance document
The WP deliverables shall be consistent with these goals and in consideration of the capacity and resources of CEOS Agencies
The actions shall be defined in agreement between the CEOS entities (actionees) and CEOS leadership (principals)
Actions considered for termination if they are
No longer aligned with strategic goals
No longer benefit stakeholders
No longer feasible or affordable
Actions are considered for termination at the appropriate CEOS meeting

4. CEOS Work Plan Status
No exhaustive WP report at this meeting
To enable Plenary reporting, CEOS Work Plan updates should be provided by all CEOS entities by 30th Sept.
CEOS WP reporting at 32nd Plenary:
Written & Oral summary report focusing on
WP overview and statistics
WP tasks that
No update has been provided
Contain significant modifications in contents/scheduling

5. CEOS Entities submitting WP deliverables
WP development process improvements
Reporting
New reporting focus
Preparation for development of WP year n+1
Process improvements
“Heads up” – provided here
Links to GEO Work Programme
CEOS Entities submitting WP deliverables
should indicate their links to GEO Work
Programme elements

6. To be used on an ad-hoc basis
WP development process improvements
Some ideas to improve the process … practically speaking …
CEOS entity meeting scheduling and WP discussions:
Organise a dedicated Work Plan session (1-2hrs) during every CEOS entity face-to-face meeting
Schedule CEOS entity meetings to facilitate reporting into SIT and Plenary
Improving contact with CEOS entity leads:
More frequent/regular nominative reminders from CEO? (past year approx. 1 per month)
Scheduled 15/30mins telephone calls (between 30th November - 15th Dec) to provide leads with a “hard deadline”
Regular reporting into SEC on feedback status
Not Feasible
To be used on an ad-hoc basis

7. WP development process improvements
Some (other) ideas to improve the process … practically speaking …
Provide CEOS entity leads with more visibility on WP development schedule
Provide a clear message to CEOS entity leads on when their input is required – a “Heads up”
Communicate this at all WG/VC/AHT meetings

8. WP development process improvements
GEO Work Programme elements
Flagship (4)
Initiative (24)
Foundational Task (10)
Community Activity (36)
(figures from GEO WP )
References in CEOS WP should be to elements in GEO WP endorsed in GEO-XV Plenary (October 2018)

9. CEOS Work Plan is one of CEOS’s governing documents
Based on a 3 year period
Update annually
1st request for updates
Deadline for updates
1st draft of work plan
Finalised work plan
January
February
March
April
May
June
July
August
September
October
November
December

10. CEOS Work Plan
CEO s CEOS entities requesting updates 9th November Deadline for updates 14th December Work Plan V0 released 25th January Work Plan V0 comments by 15th February Work Plan V1 released 22nd February
5 weeks for
CEOS Entity inputs
3 weeks for
CEOS Entity feedback

11. CEOS needs you! Takeaways July June August May April September March
CEOS Work Plan
inputs from CEOS entity leads
CEOS 32nd Plenary, Brussels, 16th-18th Oct
SIT-34, TBD, USA,
1st-5th Oct
July
June
August
May
April
September
March
October
February
GEO-XV Plenary, Kyoto, 31st-1st Nov
November
CEOS needs you!
December
January