1. Financial reporting, students support
Aksana Mushkavets
International Science Programme,
Uppsala University

2. Presentation overview
To follow up financial and audit reports
Annual Review Meetings
Visa/residence permit
Payments of subsistence allowances
Insurance
Questions

3. 1. Financial and audit reports
Financial reporting relates to the period of
1 July June 2016
Deadline for the Financial report, Audit report and a Management response to the audit report – 30 September 2016
All the reports have to be written in English
ISP will summarize all reporting into one report and submit that report to the Swedish embassy in Dar es Salaam
The embassy will approve all reports

4. 1. Financial and audit reports
The example template for the financial report is provided by ISP
For annual financial audit the template ”Uppdragsbeskrivning för årlig granskning och rapportering” has to be used, and has to be attached to the audit report
The cost for the audit shall be paid by the Institution from the project budget
A management response has to be submitted if there are remarks from the auditors and included an action plan if required
Those institutions, who have signed the sub-contracts and transferred money to other Swedish institutions, should also submit to ISP a copy of each sub-contract.

5. Guidelines 2008 -­ Support to National Research

6. 1. Financial and audit reports
All templates and supporting documents can be found at:
All financial documentation have to be submitted by and in original to ISP’s post address:
International Science Programme (ISP)
Uppsala University
Attn: Aksana Mushkavets
Box 549
Uppsala

7. 2. The Annual Review Meetings for November 2016 have been fixed now:
Week 45. The meetings will be held in Dar es Salaam at the respective institution.
UDSM: Tuesday  8 Nov
MUHAS: Wednesday 9 Nov
ARU: Thursday 10 Nov
COSTECH: Friday 11 Nov 

8. 3. Visa/Residence permit
Study period up to 90 days – Schengen visa applications to the embassy
Study period exceeding 90 days - residence permit for studies
Application for residence permit should be done as early as possible, the waiting time at the Swedish migration board is 3-6 months or longer.

9. 3. Visa/Residence permit
To apply for a residence permit the following documents are requested:
Letter of acceptance for studies, showing that a student is admitted to full-time studies - Swedish hosting institute
Letter of Invitation with study results certified by the supervisor and showing the progress a student is making and indication when s/he can be expected to submit their thesis - Swedish hosting institute
Letter of Financial Support – ISP
Insurance certificate – ISP

10. 3. Request for a Letter of Support and an Insurance certificate from ISP.
Fill the Request form for Letter of Support and Insurance certificate within Sida’s bilateral programs
Send the signed (student + TAN coord.) Request form to ISP together with the Letter of Invitation from the Swedish institute
ISP provides a student with the Letter of Support and the Insurance certificate

11. 4. Subsistence allowance procedure
For each separate visit to Sweden or prolongation of stay in Sweden, a new Request form for subsistence allowance has to be submitted.
Fill in the Request form for subsistence allowance
Send the signed Request form to ISP
Confirm arrival to Sweden with a copy of boarding pass
Disbursement of subsistence allowance will be done while the participant/student is in Sweden
ISP has to be informed about any changes of the stay in Sweden

12. 4. Payments
Payments are made once a month (around 25th each month) either by deposit to:
- Bank account in a Swedish bank
Or to:
- ICA Maestro card
(make sure that your bank account is active to avoid late payments)

13. 5. ICA card
ICA Maestro card – For students without a Swedish bank account
Cards will be sent to a supervisor with clear instructions that need to be followed
Only Uppsala University can transfer money to the card
The card can be used all over the world in shops that accepts Maestro card and that are online. No payment of invoices
A fee of 175 SEK is required to issue a new card.

14. 5. Insurance All students are insured via Kammarkollegiet
Insurance covers:
- Emergency medical care
- Emergency dental care (max 3000 SEK per year)
- Prescribed medicines
- Property coverage (not exceeding SEK)
Claim forms should be sent to ISP with original receipts/invoices
Kammarkollegiet will decide on reimbursement

15. 5. Insurance
The full Terms and Conditions of the insurance can be found at:
“Terms and conditions Swedish State Group and Personal Insurance 2015”
Both students with Swedish social security number and without can apply for reimbursement

16. Practical information
Students within all bilateral program (Bolivia, Ethiopia, Rwanda, Tanzania or Uganda) will find all necessary information, documents and application forms at our web page:

17. 6. Contact persons at ISP
Aksana Mushkavets +46 (0) (Financial assistance, students’ allowances Bolivia, Ethiopia, Rwanda, Tanzania) Ernst van Groningen +46 (0) (Responsible Officer Tanzania) Hossein Aminaey +46(0) , +46(0) (Administration Tanzania)

18. Thank you for your attention!
QUESTIONS?
Thank you for your attention!