1. Certify Military Pay Vouchers
Show Slide # 1: Certify Military Pay Vouchers
References: DFAS-IN REG 37-1, DODFMR R, VOL 5 , FM 1-06
3 hours
Facilitator Material: Each primary facilitator should possess a lesson plan, slide deck, course handouts, and practical exercise, DFAS-IN REG 37-1, DODFMR R, VOL 5, and FM All required references and technical manuals will be provided by the School House
Learner Material: Learners should possess standard classroom supplies, course handouts, practical exercises, DFAS-IN REG 37-1, DODFMR R, VOL 5, and FM 1-06FM. All required references and technical manuals will be provided by the School House.
Facilitator Actions: Classroom Setup 5 minutes, Classroom Breakdown 2 minutes
Testing Requirements/Assessment:
learners will take the Military Pay Test Exam during the Pay Support module . learners must score 80% or higher and International officers must score 70% or higher.
learners will be assessed using “Go” or “No Go” on Professional Development and Leadership during the Capstone Exercise.
Motivator: Just as we in the Finance Corps rely on the rest of the Army for food, equipment, and security, the Army relies on us for their financial support. To accomplish this, you need to have the technical expertise to ensure that the Soldier receive their pay.
NOTE: The Defense Finance and Accounting Service (DFAS) pays Soldiers either once or twice per month. These mid-month and end of month payments are regular paydays. For regular paydays, the local finance office has little to do matching the pay to the Soldier. DFAS has this responsibility. There are times, however, when the local finance office performs this function instead of DFAS. This is what is meant when we speak of local payments. Computing and processing these payments are an important task that you must learn to perform.
Certify Military Pay Vouchers

2. TERMINAL LEARNING OBJECTIVE
Action: Certify Military Pay Vouchers
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With at least 80% accuracy (70% for international Learners) you must:
Compute a pay inquiry
Initialize advance pay
Show Slide # 2: TLO
Action: Certify Military Pay Vouchers
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With at least 80% accuracy (70% for international Learners) you must:
Compute a pay inquiry
Initialize advance pay
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low
Environmental Consideration: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Instructional Lead-in: During deployed operations, there is an increased need for local payments to be made to Soldiers, and also payments to the local economy for make purchases for the Army’s needs. You, as a finance Soldier, must be able to determine when a payment is needed and how to properly prepare this payment.

3. Compute a Pay Inquiry DA Form 2142
Completed by the Soldier requesting pay information
S1 Representative with Unit Transmittal Letter
Research and corrective action
Show Slide # 3: Compute a Pay Inquiry
1. Learning Step/Activity #1 Compute a Pay Inquiry
Method of Instruction: DSL (large or small group discussion)
Facilitator to learner Ratio: 1:30
Time of Instruction: 1 hour
Media: Slides, Printed Reference Materials
Facilitator's Note: Before facilitating this lesson, ask the learners which of the 21st Century Soldier Competency do they think pertain to this lesson? Facilitate a discussion on the answers given and at the end of the lesson revisit it and see if the learners still believe their choice are the same.
1. Character and accountability
2. Comprehensive fitness
3. Adaptability and initiative
4. Lifelong learner (includes digital literacy)
5. Teamwork and collaboration
6. Communication and engagement (oral, written, and negotiation)
7. Critical thinking and problem solving
8. Cultural and joint, interagency, intergovernmental, and multinational competence
9. Tactical and technical competence (full spectrum capable)
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
A pay inquiry is what a soldier completes when he is having pay problems. It could be used for a recent change in status or questions for upcoming situations. Example: What type of extra pays will I receive while I am deployed?
A pay inquiry can also be used if the soldier is requesting funds for a localor advance pay.
Pay Inquiries are turned into the finance office by the S1 representative. They should have a unit transmittal letter. If not, you will need to provide one. You want to document all pay inquiries coming into your office, to ensure that none are lost and all are being handled.
You will research answers and take corrective measures for problems. You will complete the bottom portion of the pay inquiry to document all actions.
Why is it important that Soldiers pay is correct?

4. Show Slide # 4: DA Form 2142 Pay Inquiry Form
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
This is an example DA Form 2142 Pay Inquiry Form.
Section I- is to be completed by the soldier.
Section II- to be completed by the commander if signature is needed…i.e…localpay
Section III- to be completed by the finance office to document the action taken or to answer the questions.

5. Only for unusual or emergency situations Documentation Amounts Payable
local Pay
local pay are payments made on pay that the member has earned, but paid prior to payday.
Only for unusual or emergency situations
Documentation
Amounts Payable
Show Slide # 5: local Pays
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Most military members are paid twice a month. This means that the day after payday, you have already earned a days pay. local Pays are “early Paydays” It is a payment made on pay that the member has earned but paid prior to pay day. They should only be made in unusual or emergency situations. Procedures should be set up requiring the member to obtain commander approval prior to making a local payment. Members will usually have a signed Pay Inquiry.
Amounts Payable- members can only take a local pay on what they have earned. On the next slide we will talk about how to compute this amount.
Facilitator’s Note: lSO referred to as a local payment 2

6. Computation Net Pay: Gross Entitlements-Deductions-Allotments
Daily Rate: Net Pay/30
Earned to Date: Daily Rate* Days requested (Calendar days)
Subtract Previous Payments
Show Slide # 6: Computation
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
First you will need to determine the net pay for the month. Net pay is the Gross Entitlements minus deductions minus allotments.
Determine the daily rate by dividing the Net Pay by 30 (30 days in a month)
Determine how much has been earned to date by multiplying the daily rate by the current calendar day.
The last step is to subtract any payments already made this month. This includes localpayments and mid month pay. 3

7. Example: local Pay Local Pay is computed Jan 22
Gross Entitlements: $2500
Deductions: $ Allotments: $700
Previous Payments: $750 (Mid Month Pay)
Net Pay: =1500
Daily Rate: 1500/30= 50
Earned to Date: 22*50=1100
Previous Payments: =350
Show Slide # 7: Example: local Pay
Facilitator’s Note: Facilitate discussion about local pay examples using the slide
local Pay is computed Jan 22
Gross Entitlements: $2500
Deductions: $ Allotments: $700
Previous Payments: $750 (Mid Month Pay)
Net Pay: =1500
Daily Rate: 1500/30= 50
Earned to Date: 22*50=1100
Previous Payments: =350
Facilitator’s Note: (Facilitate discussion on areas below)
RULES & REGULATIONS. The amount of the local payment is the lesser of the following:
1. The amount the Soldier request as reflected on the DA Form 2142 or,
2. The amount of pay and allowances accrued as of the date of the request, or
3. The amount that assures a sufficient balance at the end of the month to satisfy all allotments and collections. Determine that amount from the information reflected on the Soldiers current Leave and Earnings Statement. Note: you determine what the soldier receives at the end of the month regardless of whether or not they receive a local payment.

8. LSA #1 Check on Learning Show Slide # 8 LSA #1 Check on Learning
Facilitator’s Note: Ask the following Questions; (Facilitate discussion on answers given)
Q1: What document initiates the local payment procedure?
A1: DA Form 2142, Pay Inquiry.
Q2: When is a local payment authorized?
A2: For emergency conditions, initial payment to receptors, health and comfort to prisoners, and to pay a soldier for an amount due for an erroneous computation, collection, or inadvertent omission.
Q3: If a Soldier qualifies for a local payment, what 3 amounts must you first determine?
A3: The amount requested by the Soldier, amount of accrued pay as of date
requested, or the amount that would ensure a sufficient balance at the end of the month (EOM).

9. LSA #1 Summary Show slide #9: LSA #1 Summary
Facilitator’s Note: In this lesson, we discussed how to Compute a Pay Inquiry, and the different localpay payments.

10. Initialize Advance Pay
Provide funds to meet extraordinary expenses incident to PCS
Authorized Amounts
Amounts Payable
Repayment
Documentation
Show Slide # 10: Initialize Advance Pay
2. Learning Step/Activity #2 Initialize Advance Pay
Method of Instruction: DSL (large or small group discussion)
Facilitator to learner Ratio: 1:30
Time of Instruction: 1 hour
Media: Slides, Printed Reference Materials
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Authorized Purposes:
The purpose of the advance payment is to provide a soldier with funds to meet extraordinary expenses incident to government-ordered relocation
Provides the soldier funds for expenses such as transportation, temporary storage of household goods, packing and shipping, and the cost of securing new living quarters.
Advance of pay is not authorized for specific out-of-pocket expenses covered by advances of other pays and entitlements. This includes travel allowances and per diem, overseas station housing allowances, basic allowance for housing, and dislocation allowance.
Authorized Amounts: Soldiers are limited to:
No more than one month’s advance pay at the old duty station.
One month’s advance pay en route, provide no payment was made at the old duty station.
Two month’s advance pay, within 180 days after reporting to the new duty station and totaling no more than 3 months advance pay for one PCS move. The Soldier may receive up to three month’s advance pay within 180 days of arrival at the new duty station or arrival of dependents providing no payments are made a the old duty station or while en route.
DOCUMENTATION
1. DD Form A complete/approved DD Form 2560, with a copy of PCS orders attached. The DD Form 2560 indicates approval of payment together with a statement that:
a. The circumstances in the individual’s case warrant advancing the amount requested.
b. Advancing a lesser amount would result in a hardship to the Soldier and/or family.
c. Specific money amounts the Soldier requests.
d. Specific period of proration for repayment.
2. Commander’s Approval
a. All advances of pay to enlisted Soldiers in pay grades E1 to E4.
b. All advances for officer and enlisted Soldiers who request more than 12 months liquidation based on high-cost areas within CONUS and all OCONUS areas.
c. Installation Commander approval: All Advances for Officers or Enlisted that request and advance of pay days after arrival or arrival of the Soldier’s dependents. 7

11. TIGER WOODS Sherman T. Potter Show Slide # 11: DD Form 2560
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
DETERMINE ELIGIBILITY
When you receive a DD Form 2560 for a Soldier requesting an advance of pay, you must research the DoDFMR and the soldiers pay account to determine if they are entitled to receive an advance of pay. This is the first step in this task. In addition to the regulations, use the Soldier’s current LES to determine conditions of entitlement to an advance payment. The Soldier should also provide a copy of PCS orders to receive the advance.
The member will fill out the blocks 1-6. You will need to explain to them blocks 4-6.
Block 4 is asking for how many months of advance pay they are requesting.
Block 5 asks for how many months they would like to have to repay the debt. The maximum is 12, but they can pay it off sooner if they would like.
Block 6 is them stating that they are in the timeframe to take the advance.
Facilitator’s Note: Familiarize the learners with the rules and restrictions for entitlement to an advance of pay in the regulations, guiding the learners to the appropriate references in the DoDFMR, Chapter 32.
TIGER WOODS
Sherman T. Potter 6

12. Determine one month’s basic pay
First Computation
Determine one month’s basic pay
Subtract the total of all deductions (Federal Tax, FICA, SGLI, AFRH, other debts)
Multiply by number of months requested (1, 2, or 3)
Divide by number of months prorated to compute the monthly debt amount.
Show Slide # 12: First Computation
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Computation of Advance Pay: The amount of the advance of pay is the lesser of the following:
1. Amount the Soldier request, on the DD Form 2560 or
2. Amount you determine as available for 1, 2, or 3 month’s advance of pay, as applicable:
Note: One month’s advance pay:
3. Using the LES or the DoDFMR, tables 2-5 through 2-8, determine the Soldiers’ monthly basic pay.
4. Determine soldiers FICA tax.
5. Determine SGLI deduction, Soldier’s Home deduction, and all know debts whether scheduled or unscheduled for collection. Include all previously un-liquidated advances and local payments.
6. Determine the soldier’s federal tax to withhold.
7. From 1 month’s Basic pay, subtract all the deductions. Use that amount as one month’s advance of pay.
Note: Two or three month’s Advance Pay: Determine one month’s pay using the above procedures. Multiply one month’s pay by either two or three as appropriate to arrive at the advance pay amount
8. The payment will need to be repaid in 12 months. If the member wants to request longer to repay the advance, they must have commanders approval. Soldiers can also pay it back in shorter time frames. 9

13. Show Slide # 13: DD Form 117
Facilitator’s Note: (Facilitator read and facilitate discussion)
There are two other forms that we use for payment authorizations. We use the DD Form 117 and the DA Form The first form we are going to talk about is the DD Form 117. DD Form 117, Military Pay Voucher, is used to authorize a cash or check payment to an individual or as a total sheet to reflect the total amount paid for officer and/or enlisted member on a particular voucher number. You will normally prepare one DD Form 117 for each person you pay in a deployed location. They are made only in emergency situations, so you shouldn’t have very many.
You can use this form for localpays/advance pays/travel advance.

14. 11 23RD FINANCE FT STEWART GA 31414 10 APRIL ** X 111-11-1111
SMITH, ROBERT
A CO TSB, FT STEWART GA 31414
**0410
600500
21* P S9999
ADVANCE PAY FOR PCS MOVE PRORATED
OVER 12 MONTHS X
Show Slide # 14: Pay Authorization (JUMPS), DA Form 7003
Facilitator’s Note: (Facilitator go over each block and facilitate discussion using the slide)
NOTE: This form is rarely used, it has been replaced with the DD Form 117. Optional information is provided below.
Pay Authorization (JUMPS), DA Form 7003
The other form is the DA Form It is also used for advance payments and casuals.
1 Enter type of payment by checking the appropriate box. (For a local payment, check PC (CASUAL). For an advance payment, check “ADVANCE.)
BLOCK # Action
2 Enter Social Security Number
3 Enter Last name, First name, and Middle initial (capital letters)
4 Enter Soldier's permanent duty station address
N/A In the "PAID BY", the name of the finance office, the accounting disbursing station number (ADSN), the zip code (or APO), and Date Paid
5 Leave blank
6 Check appropriate box (bottom box)
7 Check address (only if Soldier requests payment by check)
8 Leave blank (only used transient payment)
Enter brief description for basis of payment, and the accounting classification:
For local payments use:
ENLISTED: 21* PAEM S99999
OFFICERS: 21* PAOF S99999
For advance payments use:
ENLISTED: 21* PAEM S99999
OFFICER: 21* PAOF S99999
NOTE: The asterisk represents the fiscal year payment is made.
10 Enter the voucher date from the ”Paid By“ block
11 Enter the branch (for this class use ”Army“)
12 Enter the appropriate disbursing office voucher (DOV) number
13 Enter the amount paid
14 Check enlisted or officer
Note: For a local payment, blocks 15a through 16 will be left blank. For an advance payment instruct Soldiers to do the following:
15a Enter A for basic pay.
15b Enter the number of months you are advancing the soldier.
16 Enter the payroll number.
17 Your signature as the individual who prepares the payment and the date prepared.
18 Soldier signs here to acknowledge receipt of cash at the cashier cage
19 Soldier enters the date of payment
20 Finance officer (or person with signature authority) signs the voucher for approval of payment. Enter the finance officer’s name and date signed. A 1 X 12
10 APRIL ///S///
10 APRIL **
/////S////////
///SS/// 10 APRIL ** 11

15. Collections Cash Collection Vouchers, DD Form 1131
Savings Deposit Programs
Eagle Cash Card
Lost Money
AAFES/POSTAL Deposits
Debt Repayment
Show Slide # 15: Collections
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
All the previous documents had to do with the disbursement of funds. As a finance office, we will also be responsible for collecting/taking in funds at some point as well. Although Disbursing collects the funds, the Milpay office still has a role in establishing these collections. It is our responsibility to determine correct amounts and documentation prior to collection.
When we receive cash we collect it on what we call a DD Form 1131 Cash Collection Voucher. Cash Collection Vouchers will be certified prior to acceptance of funds.
Some examples of when we could be collecting cash are as follows:
Savings Deposit Program- Members can deposit funds into this program when they are deployed to a CZTE area. Soldiers will receive a certified DD Form 1131 from the milpay office prior to turning in the funds at disbursing.
Eagle Cash Card- This program has been put in place to remove cash from the battlefield. It allows members easy access to their bank accounts. When we create an eaglecash card, we have the ability to take in cash to add to the card.
Lost Money- when money is found on the FOB, it is turned into finance. It is collected on a DD Form You will need to annotate the persons information that turned in the money if at all possible.
AAFES/POSTAL Deposits- In a deployed location you will often be responsible for AAFES and Postal Deposits. These will be collected on a collection voucher as well.
Debt Repayment- When a soldier owes money in the pay system, we can see it as a debt. The member has the option to pay the debt in cash. You would take in this payment on a DD Form After you have collected the money manually, you would also need to process a transaction in the pay system to clear the debt.

16. LSA #2 Check on Learning Show Slide # 16: LSA #2 Check on Learning
Facilitator’s Note: Ask the following Questions; (Facilitate discussion on answers given)
Q: What form is used to complete a local pay?
A: DD Form 117
Q: When is an advance pay authorized?
A: 30 days before PDS or after reporting to new PDS
Q: Where and what is the accounting classification for advance payment used?
A: It is placed in block 9. The accounting classification are:
ENLISTED: 21* PAEM S99999
OFFICER: 21* PAOF S99999
Q. Name two uses for a DD Form 1131.
A. SDP, Eagle Cash, Lost money, AAFES and Postal Deposit, debt repayment.

17. LSA #2 Summary . Show slide #17: LSA #2 Summary
Facilitator’s Note: In this lesson, we discussed Initialize Advance Pay, DD Form 2560, DD Form 117, and Collections.

18. TLO Check on Learning SHOW SLIDE #18: TLO Check on Learning
Facilitator’s Note: Facilitator, have each group as a group write down one question from this lesson, give about five minutes. Once all groups have their question written, pass it to another group to answer it. Facilitate a discussion on each question.

19. TERMINAL LEARNING OBJECTIVE
Action: Certify Military Pay Vouchers
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With at least 80% accuracy (70% for international Learners) you must:
Compute a pay inquiry
Initialize advance pay
Show Slide #19: TLO Summary
Facilitator’s Note: Read TLO
Action: Certify Military Pay Vouchers
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With at least 80% accuracy (70% for international Learners) you must:
Compute a pay inquiry
Initialize advance pay
“Or”
Facilitator’s Note: During and throughout the lesson we have covered how to compute a pay inquiry and initialize an advance pay which we can put that in action through the assessment at the conclusion of this lesson with the PE scenario with review and input form the class and facilitators.
Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer.

20. Practical Exercise SHOW SLIDE #20: Practical Exercise
Facilitator’s Note: Have learners log into Black board to do the Practical Exercise.