1. Strength in Numbers: Welcome to WEST
September 7, 2011
Dessa Augsburger, Asst. Dir. Development & Communications
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2. Welcome to WEST Overview & Orientation for New Admins and New Advisors
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3. Welcome to WEST Don’t Break the Bank. Track. Show & Tell. House.
WEST is a no-frills, bells or whistles online database designed to do one thing for a rock-bottom cost: house, track and report student success related to college access services and programming.  
The purpose is meaningful data correlation: In one place, for one cost annually, WEST combines student success data (in terms of postsecondary enrollment and persistence), and the college access activities that influenced the level of success for each student.
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4. Welcome to WEST House Relevant Student Information
Track what you do to help
students succeed
WEST is a no-frills, bells or whistles online database designed to do one thing for a rock-bottom cost: house, track and report student success related to college access services and programming.  
The purpose is meaningful data correlation: In one place, for one cost annually, WEST combines student success data (in terms of postsecondary enrollment and persistence), and the college access activities that influenced the level of success for each student.
Saddle up, we’re going WEST

5. purpose is meaningful data correlation.
Welcome to WEST
purpose is meaningful data correlation.
Show & Tell the fruits of your labor indicated by students’ college
enrollment, persistence & success
WEST is a no-frills, bells or whistles online database designed to do one thing for a rock-bottom cost: house, track and report student success related to college access services and programming.  
The purpose is meaningful data correlation: In one place, for one cost annually, WEST combines student success data (in terms of postsecondary enrollment and persistence), and the college access activities that influenced the level of success for each student.
Saddle up, we’re going WEST

6. purpose is meaningful data correlation.
Welcome to WEST
purpose is meaningful data correlation.
Student Background:
Demographic, Parental Info
Current Academic Information
College Path Information
Standardized Test Info
College Applications & Enrollment Status
WEST is a no-frills, bells or whistles online database designed to do one thing for a rock-bottom cost: house, track and report student success related to college access services and programming.  
The purpose is meaningful data correlation: In one place, for one cost annually, WEST combines student success data (in terms of postsecondary enrollment and persistence), and the college access activities that influenced the level of success for each student.
FAFSA Status and Award Info
Post Secondary Enrollment Information
National Student Clearinghouse data
Access Program Data
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7. Welcome to WEST Individual or Group Participation
Date, Duration, Location, Session Type
Services/Topics (All contain sub-categories)
Career Exploration
Academic Advising
Postsecondary Admissions
WEST is a no-frills, bells or whistles online database designed to do one thing for a rock-bottom cost: house, track and report student success related to college access services and programming.  
The purpose is meaningful data correlation: In one place, for one cost annually, WEST combines student success data (in terms of postsecondary enrollment and persistence), and the college access activities that influenced the level of success for each student.
Postsecondary Entrance Exams
Financial Aid
Last Dollar Scholarship
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8. Today’s Line Up I. Calendar II. Setup III. Pulling it Together
Your Login, Your Schools, Your Advisors, Your Services
III. Pulling it Together
Lay of the Land, Milestones, Data Input, Reporting
IV. Lessons Learned
V. Upcoming
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10. Setup Login Schools Advisors Services/Programming
Add
Advisor
Advisors
Edit
Settings
Password Program Edit Schools Edit Services Custom Data
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11. Setup
Password
Edit Schools
Advisors
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12. Setup
Edit Services
Advisors
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13. Setup
Custom Data
Advisors
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14. Saddle up, we’re going WEST

15. Pulling it Together Lay of the Land Milestones Reporting Data Input
Advisors
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16. Lay of the Land: Tabs Profile Education Testing College Financial
Postsecondary
Lay of the Land: Tabs
Profile: Demographic (Static) |Guardian (Multiple Records)
Education: Overview | History
Testing (Multiple Records)
College (Multiple Records)
Financial: Financial Info | Calculator (Multiple Records)
Postsecondary: Overview | History
Participation (Multiple Records – Ind. & Group

17. Lay of the Land: Tabs Testing College Financial Participation
Group
Session
Testing
College
Financial
Participation
Lay of the Land: Tabs
Profile: Demographic (Static) |Guardian (Multiple Records)
Education: Overview | History
Testing (Multiple Records)
College (Multiple Records)
Financial: Financial Info | Calculator (Multiple Records)
Postsecondary: Overview | History
Participation (Multiple Records – Ind. & Group

18. Milestones Testing College Financial Participation Milestones
CAP Participation
Completed Entrance Exams
Completed Admissions Process
Milestones are the tangible markers along a college path; they’re the result of an interaction you’ve had with a student. They’re automatic, but they necessitate follow-up.
Completed Financial Aid Process
Selected for Last Dollar Scholarship

19. Completed Entrance Exams
Testing
College
Financial
Participation
Milestones
Any Log
Participation
CAP Participation
Completed Entrance Exams
Completed Admissions
Process
Completed Financial Aid
Selected for Last Dollar Scholarship
Test Score
Testing
College
“Enrollment”
AmeriCorps
Milestones are the tangible markers along a college path; they’re the result of an interaction you’ve had with a student. They’re automatic, but they necessitate follow-up.
Financial
“Yes” Checkbox
“ “
Financial

20. Go WEST
Data Input
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21. First things First We Are What We Eat:
Input Quality & Consistency is Key
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22. WEST and its Reporting tool has loads of potential but is only as good as
the data entered into the system
Knowing where that data’s stored
and knowing how it ties together
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23. Go WEST Data Input Bulk Data – Data Uploader
Advisor Input – Real Time or Back Log
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34. Go WEST Reporting Remember static vs. historic
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35. Independent Report Builders: Individual Reports Aggregate Reports
Canned Report Builders:
Individual Reports – Filtered Lists
Services Report – Aggregates of Services and their sub-topics
Milestone Report
Comparison Report
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36. Lessons Learned
Where’s my data, in know its in here!? Inserting/using fields on static vs. historical tabs
Automated Milestones Don’t Show up, Why???
I know we had more sessions at the Y…
There are 130 kids in grade 7 this year. WEST says there’re 3.
Advisors
There are so many service options…All I want is to know which of my middle school kids participated in the summer enrichment camp ABC, the other camp DEF, and which were in both...so I’ll just add them to the list
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37. Lessons Learned Programming (Participation) Hierarchy
Date, Location, Duration
Service Program
Session Type
Services/Topics
+ Career Exploration
Advisors
+ Academic Advising
+ Postsecondary Admissions
+ Postsecondary Entrance Exams
+ Financial Aid
+ Last Dollar Scholarship
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38. New Tools to Decrease Data Entry Time and Increase Outreach Time
Preview
New Tools to Decrease Data Entry Time and Increase Outreach Time
Applications of New Input Tools:
Last Dollar Grant Applications
Participation Information
New Student / Adult Learner in-take forms
Whatever fields match to WEST….
Postsecondary History contact and information from Alumni
Self-Reported FAFSA / ACT / SAT Info
Updated Profile Information every time
Milestones: FAFSA Complete? ACT/SAT Score? Enrolled in College?
Survey Monkey
FormStack
Google Forms
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39. Put WEST to Work: Reporting Tool Preview Do I need more of a list?
Do you need a list, or a report?
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40. Put WEST to Work: Reporting Tool Preview
…or do I really need to compare and group information?
Do you need a list, or a report?
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41. Put WEST to Work:
Reporting Tool
Preview
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42. Put WEST to Work: Reporting Tool Preview Select Values
Select Groupings
Build Filters
Run Report
What pieces of information am I looking for?
How do I want to classify that information? In terms of names of individual students? Of High Schools? Of Service Types? ?
Does the information need to be narrowed down or filtered in any way?
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43. Put WEST to Work: Reporting Tool Preview Select Values
Select Groupings
Build Filters
Run Report
How should the information be categorized or grouped?
What pieces of information
are you looking for?
G R O U P I N G S
V A L U E S
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44. Put WEST to Work: Reporting Tool Preview Select Groupings
Select Values
Do you need a list, or a report?
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45. Go WEST Other Hot Topics Postsecondary History SSN:
National Student Clearinghouse
SSN
Postsecondary
SSN:
Not Required to use WEST
Encrypted if included in WEST
Last four visible on profile
Cannot be pulled in reports, except by Admin in a separate listing
History
Advisors
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46. Q & A Contact: Dessa Augsburger
Assistant Director, Development & Communications
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