1. How to Create and Start a Test Session
Teacher Test Administration Site
Welcome to the first training module on the AIRWays Test Administration site, “How to Create and Start a Test Session.”
This is the first module in a series of four trainings on the Teacher Test Administration Site and the Student Testing Site.
Training Module #1
Copyright © 2018 American Institutes for Research. All rights reserved.

2. Where am I in the Testing Site Training?
This module will cover:
How teachers log in to the Test Administration site
How to create a test session
How to look up students
How a student selects a test
How to approve students for testing and check test settings
How to deny a student entry into a test
How to monitor approved students
Test Administration Site used by Teachers
How to Create and Start a Test Session
How to Manage a Test Session
Test Administration Site used by Students
How Students Log in and Start a Test
How Students Navigate a Test and Use Test Tools
This is the first training module for the Teacher Test Administration site.
In this module, you will learn how to create and start a test session. This module covers the following tasks:
How teachers log in to the Test Administration site
How to create a test session
How to look up students
How a student selects a test
How to approve students for testing and check test settings
How to deny a student entry into a test
How to monitor approved students
First, we will explain how to log in to the Test Administration site.

3. How to Activate your Account
Follow the activation link in your .
Create a password that meets the following requirements:
At least 8 characters
At least 1 upper case letter
At least 1 lower case letter
At least 1 special character
At least 1 number
Submit your new password.
Before you can access the Teacher Test Administration Site, you must activate your account.
When you are first added to the Student and User Management System, you will receive an account activation containing a temporary link to reset your password.
The contains an activation link and a second link to request a new activation .
The activation link is valid only for 15 minutes. After that time, the link expires and you will need to click the second link to request a new activation .
When you click the activation link, the Reset Your Password page will appear. Create the password you will use to access the Student and User Management System. If the password you enter is not processing, please ensure that you have meet all system password requirements.
A Student and User Management system password must contain at least 8 characters, at least 1 upper case and 1 lower case letter, at least 1 special character and at least 1 number.
If your password meets all requirements, click Submit.

4. How to Access Test Administration
After activating your account, you will be able to use the Teacher Test Administration Site.
To access the Teacher Test Administration system, go to the AIRWays portal and select the Test Administration icon. Once you are on the login page, enter your address and password and click Secure Login.

5. How to Access Test Administration, cont.
AIRWays systems have an authentication process that is triggered when you log in from a different device or browser, or clear cache.
If you see this screen, an has been automatically sent to your address.
Enter the code and click Submit.
If you need the code resent, click Resend Code.
For security reasons there is a two stage process that will be triggered only if you log in on a new device or browser, or clear the cache on a previously-used browser. You will see an Enter Code page. If this page appears, an authentication code has been automatically sent to your address. You will be required to enter the code on this page within five minutes of receiving the . If you do not receive a code or do not enter the code within the five minute time limit, select Resend Code. Click Submit after entering the authentication code to enter the system.

6. How to Reset Your Password
You will need to reset your password in the following situations:
You forget your password
Your activation link expired
A Student and User Management administrator locks your account
To reset your password, click the Forgot Your Password Link. You will be taken to the Reset Your Password page. Enter and confirm a new password and click Submit.

7. How to Create a Test Session
Click the box(es) next to the test name(s) you want to add
Click the Start Operational Session button
The test session page includes instructions for administering a test. After logging in, the Test Selection window will automatically appear. This window lists every test that is available to add to your test session. To expand your view of the tests in a category, click the plus icon. To collapse your view of the tests in a category, click the minus icon. To create and start a test session, you must first select the test or tests you want to add to the session.
To add a test to a session, click the box next to the test name. A check mark will appear to show that it’s been selected for the test session. If you want to add all tests at once instead of clicking each individual box, click the box next to the subject or grade to select all tests that apply. If all tests are selected for that subject area, the box next to the subject will appear shaded.
In the Test Selection window, there are plus signs that expand and allow you to see all of the available grades and tests for a specific subject. If you do not want to view the tests for a specific subject, click the minus sign to collapse all tests associated with that subject.
Once you have selected the tests for the session, click the green Start Operational Session button.

8. How to Add Test Reason
When starting a session, you can assign a Test Reason using the Reason for Session drop down.
Test Reasons are used to disaggregate data in the Reporting system.
When you select the tests you want to add to the testing session, you can also set a Test Reason.
Test Reasons help disaggregate results in the Reporting system.
The Test Reason options are:
Unassigned
Fall
Winter
Spring
Test One
Test Two
Test Three
Test Four

9. How Students Join a Test Session
After you select the tests and start a session, a Session ID will be generated. You will need to provide the session ID to students in order for them to begin a test.
The page displays a Test Session ID button in the upper right corner of the window. This ID must be given to students for them to enter a test session.
Please note that the Test Session ID shown above is for the practice site. If this was an operational test administration, the first node of the Test Session ID would be ‘AIR’.
Students will also need to enter their first name, as it has been entered into AIRWays, and their unique Student ID. Test Tickets can be printed and provided to students to ensure they have the correct information. For more information about Test Tickets, see the AIRWays User Guide. You can also view the Student and User Management System training module for more information.
Next, we will discuss how to look up students in the Test Administration site if they need help logging in.

10. How to Look Up Students
Search for student details by using the Student Lookup option in the banner
A student may need help logging in to the Student Test Administration site during a test session. For example, if a student enters a nickname or a different name than what is in the Student and User Management system, they will not be able to log in.
You can look up a student to retrieve their student details in order to view exactly how the student’s name and student ID is saved in the Student and User Management system. If the student tries to use any alternate information in the Test Administration site they will not be able to log in.
The Student Lookup is located at the top of your screen in the banner; it is circled here.
When you click the Student Lookup option, the Quick Search tab allows you to type in the student’s ID to get the student’s details in the Test Administration site.
If you do not know the student’s ID, the Advanced Search tab, shown, here allows you to search for students using different criteria including their school, grade, first name, and last name. You can also use Advanced Search to find a student’s ID.
Once you enter the student information, click Search. Your results will display below the green search fields.

11. How to Look Up Students, cont.
To view student details, click the eye icon
Student Details Window
Once you have your results, to see the student’s details needed for logging in, click the eye icon in the Details column. This information is the same as the information entered into the Student and User Management system.
Note: This Student Lookup feature is only for verifying student information for login purposes. To verify student eligibility for a specific online assessment, please check the Student and User Management System.
The student can now log in to the Test Administration site using the information from the Student Details window.

12. How a Student Selects a Test
This is the student’s “Your Tests” page
Students select their test
Students should notify their test administrator if a test is missing
We will now begin a brief discussion about how students log in to the testing site. Once students log in to the Student Test Administration site, they will be presented with a Your Test page where they can select the test(s) available in the session that they are eligible to take. Students click the test name to choose that test.
If the student notices a test is missing from the list, they should notify you and click Back to Login. You may need to return to your Test Session window in the Test Administration site to add the test to the session using the Select Tests feature.
Clicking the Select Tests button in the upper right on the Test Administration Site will open the Test Selection window that lists the available tests. You should select the test that needs to be added to this test session and click save, then have the student log back in to the Student Test Administration site.

13. How to View Students Waiting for Approval
The Approvals button and the banner show the number of students waiting to take a test
Click the Approvals button to open the list of students waiting to take a test
Now we will return to the teacher Test Administration site to view how the students’ actions impact your test session screen.
After students have selected their test(s), the Approvals button will become active and show a green check with the number of students waiting for approval in red. This indicates that there are students waiting to be approved to take a test. A student cannot take a test without the teacher’s approval.
This Approvals button displays in a red bubble the number of students who are awaiting your approval to begin a test. You can also view a numbered count of students awaiting approval in the banner located under “Students in your Operational Test Session.”
Please note that this screen refreshes every 30 seconds and displays any additional students awaiting approval who may have recently joined.
If you want to refresh the screen manually, the button located next to the Approvals button with two circling arrows allows you to refresh as often as needed. To approve students for testing, click the Approvals button.

14. How to Approve Students & Check Test Settings
Individual Student’s Test Settings Window
Approvals and Students Test Settings Page
Once you click Approvals, you will see the Approvals and Student Test Settings page. To approve all students waiting to begin a test, click Approve All Students.
If you want to modify a student’s test settings, click on the eye icon in the See Details column. A pop-up window will appear, shown on the right, that lists the student’s test settings.
If any settings are incorrect, you may be able to change them from this window depending on your user role.. Some settings, such as Permissive Mode, cannot be changed from this window and will need to be updated in the Student & User Management System by a school or district administrator. Use the drop-down menus and the switch buttons to change the student’s settings.
To set the student’s settings in the individual student’s Test Settings window, click Set at the top of the window. To set the settings and approve them for testing at the same time, click Set & Approve. This student will now have updated settings and be able to begin testing.
You can also approve students from the Approvals and Students Test Settings window by clicking the green check mark in the Action column.

15. How to Deny a Student Entry to a Test
Reasons to Deny a Student Entry:
The student is trying to take a test at the wrong time
The student’s information or settings are incorrect
The student selected the wrong test in the session
The student accidentally signed in to the wrong test session
If you need to deny a student entry into a test, you can deny them in the Approval and Student Test Settings page. Some reasons for denying a student are:
The student is trying to take a test at the wrong time
The student’s information or settings are incorrect
The student selected the wrong test in the session
The student accidentally signed in to the wrong test session
To deny a student, Click the red X in the Action column in that student’s row and enter a reason for the denial.
A pop-up warning message displaying the reason for denial will appear on the student’s testing screen. Students click OK to go back to the Your Test test selection screen to select another test.
Denying a student’s test entry will only deny them access at this time. They can take the test at another time upon teacher approval.

16. How to Monitor Approved Students
Once students are approved, the Test Status column will show that the student is approved for the test listed and show the number of questions the student has answered in that test. We will go into more detail on monitoring student progress and test status in the “How to Monitor Student Progress” training module.

17. You Have Completed this Training!
You should now know how to:
Log in to the Test Administration site
Create a test session
Look up students
Approve students for testing and check test settings
Deny a student entry into a test
Monitor approved students
Test Administration Site used by Teachers
How to Create and Start a Test Session
How to Manage a Test Session
Test Administration Site used by Students
How Students Log in and Start a Test
How Students Navigate a Test and use Test Tools
In this module, you learned how to create and start a test session. You should now know how to perform the following tasks:
Log in to the Test Administration site
Create a test session
Look up students
Approve students for testing and check test settings
Deny a student entry into a test
Monitor approved students

18. Thank You!
If you have any questions, please contact the AIRWays Help Desk:
Telephone:
Chat:
You can also refer to the AIRWays User Guide or AIRWays Portal ( for support.
Thank you for viewing this module on “How to Create and Start a Test Session”. For additional information, visit the AIRWays Portal or contact the AIRWays Help Desk.