1. NM Department of Transportation (NMDOT) All Road Network of Linear Referenced Data (ARNOLD) Phase 2 Data Migration and ESRI Roads & Highways implementation
Executive Sponsor: Tom Church, Cabinet Secretary
Business Owners: Yolanda Duran, NMDOT Data Management Bureau
Mel Herrera, GIS/Geospatial Team - Supervisor  Jack Yates, Roadway Inventory Program
Joann Girard, Business Support IT Project Manager
Project Certification for Initiation & Planning
November 16, 2015

2. ARNOLD Program Overview
Phase 1
FHWA Pooled Fund Study
Create statewide LRS network that complies with MAP-21 requirements
Combine NMDOT legacy LRS network currently housed in TIMS with the following sources:
E911
ProMiles
Navajo
Federal (BLM, USFS, BIA, NPS, USCOE, Army, BOR, DOE & FWS)
Establish processes to identify and incorporate network changes
Project Timeline
Start: Nov, 2014
Complete: 5/1/2016
Project Phase
Implementation
Phase 2
Stand up Esri Roads & Highways and Migrate NMDOT TIMS Data
Stand up Esri R&H test and production environments
Migrate Phase 1 LRS to Esri environments
Migrate TIMS asset data, including Bridge, Traffic & HPMS Data (some data sourced from Mandli)
Start: Feb, 2016
Complete: Nov/Dec, 2016
Initiation/Planning
Phase 3
Connect Other NMDOT LRS-Dependent Systems and Data Sources
Prioritize interfaces for other NMDOT systems to connect to Phase 2 Esri R&H Implementation
Includes the following systems:
Pavement Management
Maintenance Management
STIP
Traffic
Bridge Management
Outdoor Advertising
Right of Way
Crash
Start: Oct/Nov, 2016
Complete: TBD
Not yet started

3. Phase 2 Project Goals and Deadline
Full Integration and implementation of the Environmental Systems Research Institute (ESRI) Roads and Highways module of ArcGIS to meet the Federal Highway Administration (FHWA) data requirements for the federal “Moving Ahead for Progress in the 21st Century” (MAP-21) act, as well as NMDOT’s internal performance measures.
Migration of data from the Transportation Information Management System (TIMS) into NMDOT’s Roads and Highways Database.

4. Business Problems Current system:
… is cumbersome, requiring an 18-month learning curve to proficiently utilize the system.
… is relatively inaccessible to NMDOT’s staff supporting Geographic Information Systems (GIS) and the Roadway Inventory Program (RIP). Requests for data exports and summary tabulation must go through NMDOT’s IT Division to accurately extract the data.
…does not link to other department databases such as pavement and bridge, and requires a complicated process to upload bulk data files.
… requires use of obsolete ArcMap 9.3 and browser (IE 8) technology, blocking access to the most current functions and analytical tools in the current ArcGIS 10.3 software.

5. Desired Outcomes
A continuous, statewide Linear Referencing System (LRS) that meets the MAP 21 ARNOLD requirements
Migration away from and retirement of the existing NMDOT TIMS database (a dated and complex system)
A more user-friendly design for database data import, query and reporting
Ability to readily transform GPS coordinates to linear reference system mile points and vice-versa.

6. Business Opportunity
Meet Map 21 Highway Performance Monitoring System (HPMS) and Highway Safety Improvement Program (HSIP) Requirements
Provide an easy means to validate NM-certified mileage
Meet the expanded MAP 21 LRS requirement “to cover all public roads including representation of dual carriageways on divided highways” and related highway facilities (e.g., ramps).
Opportunity to implement the expanded requirements, based on best practices identified by other State DOTs.

7. Cost Savings
Reduced staff time due to increased efficiency and productivity by utilizing a single, state-wide, well implemented linear reference system
Lower government service costs due to more efficient work flows and more accurate business process tracking, data entry, auditing, and reporting of information
Utilization of a much more familiar, user-friendly software interface will greatly reduce staff training time and costs.
Modernization of ArcGIS and browser technologies consolidates support time and costs

8. Risk of Keeping the Status Quo
Loss of federal funds due to inadequate reporting
Further degradation of data quality due to inability to stay current with necessary updates
Current system does not meet the Federal Highway Performance Monitoring System (HPMS) nor their Model Inventory of Roadway Elements (MIRE) data requirements, and uses outdated technology
Many manual processes needed to produce reports required by FHWA
Maintaining multiple LRS systems and databases.

9. Project Phases and Deliverables
Milestone
Detail
Due Date
Deliverable
Initiation – Close
IV&V
IV&V Support across ARNOLD Program Phase 1 and Phase 2
12/31/2016
Independent Verification & Validation
Initiation
Discovery
Review of Phase 1 Data and Information and Kickoff of Phase 2 Project
Feb, 2016
Project team, Implementation methodology, Overview of Project Tasks & Deliverables and Draft Project Plan
Planning
Project Plan
Refinement of project plan based on Discovery
Mar, 2016
Final Project Plan, including schedule, risk management, change management and communication plans
Database requirements
Draft design of ESRI Roads & Highways database
Initial model design and design revisions
Implementation
Data Migration
Route and event data migrated to ESRI Roads & Highways data model
Jun, 2016
Initial data migration into data model, documentation of business decisions and processes for migration, creation/configuration of migration tools/scripts
Configuration
ESRI Roads & Highways system architecture and configuration
Jul, 2016
Finalize system architecture for R&H environments; configure R&H desktop and RCE
Training and support
Training, on-site and remote support
Oct, 2016
Training and delivery of training materials
Close
Licensing
Delivery of HPMS QA/QC Toolkit
Nov/Dec, 2016
Delivery of final toolkit with free license

10. Total Cost of Ownership
Description
FFY16
FFY17
IV&V
Independent Validation & Verification
$14,980.00
$13,910.00
Consulting Services
System Implementation
$219,056.00
$229,106.00
Software
Licenses
ESRI R&H: Included in existing Enterprise License Agreement (ELA)
ESRI R&H: Included in existing ELA Agreement
QA/QC Toolkit: $0.00
TOTAL
$234,036.00
$243,016.00

11. Questions?