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March 2017

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Citations – when to accept/modify/create
Using the index of names
Risk of relying on other users
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Citations are a critical but typically overlooked part of your family history research
A citation provides the details of a source you use to confirm a fact
A citation allows others to:
see how you came to your conclusion, and
duplicate your research
weigh the strength or weakness of your source
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Facts: you can add as many as you want from an extensive list
Sources: you can accept hints or research suggestions provided or create your own and then link them to a specific fact
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Example: Residence Fact – residing in Hyde Park, New York in 1920 and linked to that is the source, the 1920 US Census record
Click VIEW to see the source details
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Click CITATION DETAILS to see the source of the image
Click VIEW IMAGE to see the actual image of the record
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The citation should be detailed enough for someone to find the information again on their own
Could you do so with what is given?
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Following the source detail would get you this:
Consider adding the line number
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Another example: Marriage fact – married January 31, 1923 in Brooklyn, Kings, New York
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Will this citation allow you to locate the marriage record?
No way!
Click EDIT CITATION
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Add the details as required:
Entry for Maurice F. Neil, 31 January 1923, Kings County, New York, certificate number 1492.
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Now do the details allow someone to retrace your steps?
Yup!
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What if you don’t have an Ancestry supplied hint to use as a source?
You will need to add your own source
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Using the information I learned from the marriage index I ordered a copy of the marriage certificate
I scanned and uploaded it to Ancestry and attached it to the marriage fact
An aside…be cautious with details on documents
‘Minerva’ is actually Wilhelmina
She had no middle name
She was 26
Born in Long Island City, not what this says
This was not her first marriage
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Clicking Add Source brings you to this screen
First step is to check to see if you have one already or create a new source if there isn’t one you need
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Once the source itself is created you add the citation
Certificate of Marriage, Maurice F. Neil to Minerva E. Clarke, 31 January 1923, Brooklyn, Kings County, New York. Municipal Archives, New York City Department of Records. Copy in possession of Garth Fitzner.
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The source is now shown under Other Sources… and looks like this
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Caution…the citation just created is only attached to the individual person’s profile page
It is not available from a list of citations for use elsewhere
The source is available, just not the citation
This marriage citation must now be duplicated on Minnie’s profile page
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We have now researched and found a significant source document and properly cited it
What now?
You can keep information to yourself or you can make the information available to other researchers
I suggest the latter!
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Note the FamilySearch icon at the top of an individual’s profile page
Only LDS members see this
If you are LDS and do not yet have a free Ancestry account go to familysearch.org/partneraccess
Legend:
your Ancestry account is not signed in to FamilySearch
your Ancestry account is signed in to FamilySearch
the individual is linked to the FamilySearch record and at least one ordinance is available
the individual is linked to the FamilySearch record and ordinances are complete
the individual is linked to the FamilySearch record and more information is needed for ordinances
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Link an individual to their FamilySearch record by clicking the icon (signing in first if needed)
Select from the list of names or enter the ID number
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Once you pick one of the names, their details are shown to compare with the Ancestry record details
Click CONNECT PERSON if the details match
Click ADD TO FAMILY SEARCH if needed
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Once the link is established click the icon and select View this person on FamilySearch
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Note that a new FamilySearch tab has appeared
Click the icon again and select Compare person on FamilySearch
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You can now compare your Ancestry record details with the details that FamilySearch has
Use your power wisely and with caution!
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I’ve scrolled down on the screen and the marriage certificate citation is shown
Selecting a detail copies it to the FamilySearch side
Scroll back to the top and click SAVE CHANGES
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Here are the Sources on Maurice’s FamilySearch record before I added this new one
The new source is added to the top of the list
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Optional: help keep things neat and clear; consider putting the sources into chronological order
1923 marriage so I’ve moved the source accordingly
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Let’s move on by looking at someone new
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As before, we’ll look at a Fact (1940 Residence) which is linked to a Source (Canada Voters Lists)
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Drilling down we can view the original image…
And there she is – Mrs G Fitzner…
Along with her husband
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When I originally found Florentina and attached this source and fact to her profile my next step was to add the same things to her husband Gottlieb’s profile
The first step…do a search on Ancestry and let the automated processes do their thing
Nothing! No matter how I searched and looked and tweaked the algorithms I was NEVER able to obtain a search result that showed Gottlieb in the 1940 Canada Voters List
If I didn’t already know that he was there I would have come to the conclusion that he wasn’t
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Suitably frustrated I decided to do it a different way
Going back to the record image we originally found there are two icons at the bottom
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The left one is the Filmstrip icon
It allows you to see the individual image and where it fits within the series
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The right one is the Index icon
It allows you to see the all of the names that were indexed from a particular image
Mrs G Fitzner is on the list
Note that her husband’s name is not on the list
Also note that her name and location name are in brackets
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The information, as it was originally indexed, is shown when you click on View source
Mrs Q Fltzner and Yorkton, Saskatchewan
Click View Record
Click View/Add alternate info
Click Submit Alternate
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37. Intermediate/Advanced Navigation
Risk of relying on other users
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38. This presentation is ©familyfinderservice.com
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